Event:2015/02/21 Commons WG Meeting

Commons WG 2/21 =Attendees= Late: Rachel =Announcements=
 * Niki, Laura, Jenny, Crystal, Noemi, Matt, David K, Kwe
 * Crystal is a member of an experimental music group (Active Music Series) looking to possibly join Omni
 * Two other people run the series
 * contact info:
 * Always give any proceeds to the artists
 * Request that artists provide their own sound
 * Want to keep group in Oakland
 * https://activemusic.wordpress.com/
 * once a month, uptown was hosting free, donation-based
 * $120/event in donations average
 * ~25-40 attendees/event
 * Explain difference between renting the space once a month vs. becoming a member collective
 * a big show once a year (terry riley performances, etc) - roscoe mitchell
 * The second tuesday was their uptown day - looking to stick with tuesday(s)
 * shows are usually ~ 2h - could start at 8pm (end at 10)
 * (which room? could fit easily into disco room but we need to soundproof a bit in there)
 * just emailed a request, not yet filled out form - will do so once they have a date picked (not a rush)

Agenda
=Events=
 * Figuring out the alcohol situation - bump to an email thread
 * Fundraising for Renovation Next Steps?
 * Different tasks:
 * Raising money: Fundraising has been taking a break but we can organize meetings on mondays again. It should be ongoing. It's good to take a break but there is a need for continuous work. Example: there is a work to do on the perks. Kwe is interested in spearheading the next phase.
 * Organizing the space
 * Community center aspect
 * Building: Matt and Mary have been meeting on sundays at 1pm. Needs to be documented and announced. David has been working on this too :) combine forces!
 * Omni Media Group Room(s) Status
 * Kwe: I'm representing a larger organization MIHU, that is spread out all over the world. I'd like to know how to become a legitimate active collective as Music Is Healing Us.
 * Please send out the information about your group and we'll collect questions from other collectives. Clarify the space that you need and what you can contribute to the omni.
 * Began with a shared vision of a community media space, especially for youth
 * Black Hole came and requested one of the basement rooms (this is but one option for black hole)
 * This option is sub-optimal if Black Hole is able to close off the hallway instead (utilizing currently unusuable space).
 * Black Hole needs to submit a space use proposal to the delegates
 * So both music production and post production difficult in basement
 * Liz started putting together scheduling needs to accommodate both needs
 * Proposal to separate post production space to crow's nest to allow for basement music production
 * OpAl to arrange and maintain equipment in the crows nest and steward its accessible, scheduled use for Music Is Healing, Optik Allusions, Oakland Next, and other groups
 * Other classes and meetings that take place in the 'Library' room would need to be rescheduled
 * The basement rooms need significant work - taking down all drywall to treat the mold, and upgrading ventilation system
 * Suggested to look at Omni Music Project proposal for inspiration
 * Responsibility to the Omni at large? Media support for in-house collectives
 * Optik Allusions to make a proposal to steward the crows nest now for post-production
 * OpAl to participate in working groups
 * Figuring out Music is Healing Collective @ the Omni (agreement, grant/crowd funding, scheduling, space, storage etc)
 * What is the agreement, where do I stand as an omni collective?
 * Sarah P expressed concern about personal storage and cleanliness of Disco Room and crow's nest
 * Started out as 'work sound life' - was an online community
 * music is healing is more work on the ground
 * wp calendar de-foobarring next steps / how to help
 * https://pad.riseup.net/p/omnical-todos
 * Israeli folk dance in the ballroom
 * Being moved to the Disco Room
 * TABLED Improving documentation / fee schedule / newbies at Commons WG meetings
 * Sustainable Economies Law Center -- what might be things we would be interested to barter for use of the space one night in May (submission coming soon)
 * Help with leases, sub-leases, tenant contracts, collective structure, non-profit structure, etc
 * Help with cooperative formation, legal advice.
 * Ask: for Legal Cafe

Last Week's Events

 * Structure, Sign, Play - Public School Class; published
 * Sharefest - Jenny will follow up - emailed to confirm, asked to pass the hat
 * This is what I want - Sarah P following up - niki pinging sarah; Not happening
 * West African Dance Class - Niki will follow up w/Cere - waiting for reply
 * Discussion about cleaning of the floors before/after dance classes
 * Schedule maintenance time, schedule 'prep'
 * Black Womyn's Brunch - Jenny will follow up - email sent - will try to meet up next week to discuss options to support
 * Women's Variety Show - Jenny will follow up with Marina about moving to another date - emailed, will email again
 * Film Screening: Tales of the Grim Sleeper - Niki following up
 * Space Apps - Jenny following up, still needs to follow up
 * Anti Drug War Benefit - Niki - need to send info re: bar / insurance
 * Dance rehearsal request - Sarah; No response
 * Kristin & Slim's wedding reception - DK following w/Stan.
 * dk - Emailed stan last week (who put in the event request on their behalf), no reply, unless someone knows them we will have to cancel.
 * HAXAN - Niki emailed; They're coming by for a tour & conversation next week
 * Isaura's Brazilian Dance & Drumming Workshop - contract was signed and turned in - Jenny will follow up for collecting deposit

This Week

 * Kommunity FK - dk to followu p with don
 * West African Dance Class - waiting to hear from Cere, follow up w/Kwe if they're interested
 * Drum Sunday - no response
 * Isaura - Jenny to follow up on getting contract signed
 * Being Carried yoga - Rachel will follow up
 * Ving Tsun Class - Niki will check in w/Max about moving these classes to the Den; needs to have insurance
 * Don also doesn't have insurance - DK will talk with Don
 * Renovating Ourselves: An Omni Commons Organizing Series
 * an event brought by matt.. six sessions 1 wk apart, monday nights, to talk about omni organizing - an outside speaker coming to each one
 * N asked L.P. too
 * Happy Homes Tenants Meeting - Jenny
 * Women's Variety Show - Jenny
 * Space Tourism - Laura, Niki & Danny LAura will email asking for at least $1000 dollars
 * This is your brain on Race with Victor Lewis - laura will f/u and ask for $300 or a %, whichever is greater
 * Emerson Elementary School auction - April 25, Sarah following up. They'd like to provide childcare, will need ballroom + a space
 * Space Apps - Jenny
 * Wedding Reception - Niki will talk with Zoe
 * 28toomany - Rachel will mentor Noemie
 * SELC event - willing to barter legal services

=Action Items=
 * Insurance for martial arts classes
 * DK will talk with Don
 * Niki wil talk with Max
 * Jenny will remove the martial arts classes until they get insurance
 * Finegrain rental fee requests - Matt and Jenny

Last Week's Action Items

 * Jenny to add locations to the BAPS calendar - what locations need to be added? seems they're all on there.
 * Put up do-ocracy signs in the space (Shorter Ryan)
 * Work on form to highlight rental rates granulated by need (Jenny)
 * What are you charging for your event? - done
 * Transparency about our (Omni's) financials - done
 * Forefront expectations - "we are a volunteer-run group" - done
 * Charge for A/V needs? Offer that renters hire some people we work with to set up/run equipment/videotape event etc. Jenny will make list of those people
 * Commons WG Volunteer orientation - David and Jenny and Noemie
 * Make a pamphlet for onboarding new commons/booking volunteers - Niki