Event:2016/08/25 Commons

Omni Commons Commons Working Group Meeting - Thursday 25 Aug 2016

Attendees
Aaron, Erica, Julio, Lynn, remote-jenny, Jose, Steve

Agenda

 * Vegan Mac Down (5 min)
 * August Requests (5 min)
 * September Requests (25 min)
 * Puppet Troupe (5 min)
 * Post-September Requests (10 min)
 * Recurring Requests (5 min)
 * Cancelled Requests (5 min)
 * Retrospective on Past Events (5 min)
 * Productions Working Group (10 min)

August Requests (20 minutes)
Check for new Event Requests

Comment from Jenny: Commons made $5,574 in august alone this month!!!

Fri 8/26 (8pm-12am) Ballroom Art Show with Live Performances
 * Alignment: ?
 * Attendance: 50-100
 * Admission: $5
 * Offering: $300-500
 * A/V: ?
 * Point Person: Steve/Jenny/Lynn
 * Status:
 * 8/10: Received very late. They know Gerald and Robb.  Nothing else going on that day.
 * 8/11: Lynn & Steve volunteered to be point people. Jenny can invoice & send contract & a/v request form. Steve will contact them and relay details to Jenny.
 * 8/25: Steve contacted them and sent info to Jenny. Lynn will follow-up via phone tomorrow.

Sat 8/27 (7pm-10pm) Basement Hall - Everything is in Utter Chaos: The Situation is Excellent
 * Alignment: Yes? Jenny knows Doug
 * Attendance: 50-75
 * Admission: Free/Donation (Jenny requested $10 suggested going to Omni)
 * Offering: $20
 * A/V: ?
 * Alcohol: No
 * Point Person: Jenny
 * Status:
 * 8/16: Received late. Jenny agreed to be PP.
 * 8/25: Since the ballroom is free, they're going to use that and give all door proceeds to Omni. Contract sent today. Changed time to 5-8pm. Jenny and Doug will hold down the door.

September Requests (20 minutes)
Check for new Event Requests

Fri 9/2 6pm-midnight - Ballroom - oaxakland solidarity punx show
 * Alignment: Yes.
 * Attendance: up to 200
 * Admission: $8-100 NOTALOF
 * Offering: $50-100
 * Point Person: Jenny/Robb
 * A/V: Yes
 * Alcohol: No
 * Status:
 * 7/14: Received on time. Fundraiser for the family of a victim of state violence in Oaxaca Mexico.  Probably need to ask for a door split too. Jenny will follow up. Robb interested in helping.
 * 7/28: Toxqui says we should push it to Sep 2. Jenny will follow-up.  Julio available to have phone comms.
 * 8/11: Contract drafted, waiting for reply on some questions.
 * 8/25: Julio will contact Toxqui. Jose and Lynn will be here the day of.

Sat 9/3- Sun 9/4 (8am-6pm) Disco Room - Incarcerated Workers Organizing Committee meeting
 * Alignment: Yes
 * Attendance: 30-40
 * Admission: N/A
 * Offering: $100
 * Point Person: Laura
 * A/V:
 * Alcohol: No
 * Status:
 * 7/14: Laura is PP. Will sign contract soon
 * 7/29: Contract is signed and deposit paid.
 * 8/25: No issues.

Sat 9/10 (12pm-9:30pm) Ballroom [https://omnicommons.org/occupy/wordpress/wp-admin/post.php?post=3025&action=edit Dance Battle for TURFInc]
 * Alignment:
 * Attendance: 150-200
 * Admission: TBD
 * Offering: $300 + split ticket costs / donations
 * Point Person: Lynn/Julio
 * A/V: Yes
 * Alcohol: No
 * Status:
 * 7/28: Laura communicating.
 * 8/9: Moved from 8/26 to 9/10. They've paid deposit and signed contract. Final payment due 8/30 - ask if they can pay it before then? Lynn will ask Laura to ask them to pay early.

9/7 - 11/9 - Treatment Room - Writopia Lab Writing Workshop
 * Alignment: Yes
 * Attendance: 4-7
 * Admission: $585 sliding scale
 * Offering: 10% or $230 - $410 depending on attendance
 * Point Person: Almaz
 * A/V: No
 * Alcohol: No
 * Status:
 * 8/11 - flexible with times. Almaz will follow-up tomorrow. I call Maggie Spilman, she didn't respond yet 8/12 & 8/17.
 * 8/18: Almaz talked to Maggie; she is awesome, hopefully we can have space for them
 * 8/25: Almaz in communication with Maggie. [JR note- If this falls through, recommend Chapter 510].

Sat 9/17 (12-3:30pm) Basement - Practice Your Paradigm Shifting – A Workshop
 * Alignment: Yes
 * Attendance: 5-15
 * Admission: N/A
 * Offering: $50
 * Point Person: Julio/Almaz
 * A/V: No
 * Alcohol:
 * Status:
 * 8/11: Submitted on time: "I don't know if the "Dance Battle" happening in the Ballroom at the same time might be too much activity or sound for holding a workshop at the same time. If you think it might be, I wonder if the Upstairs Den is a better option, or if there's a chance to do this workshop on the 27th of this month instead. Thanks!". Julio will follow-up with Mich, acquaintance.
 * 8/25: Almaz/Julio met with Mich and she signed a contract and paid the invoice. Almaz will be day of PP.

Sat 9/17 (11am-1:30pm) Disco Room Abolition of Policing
 * Alignment: Yes, SURJ / Critical Resistance
 * Attendance: 40-50
 * Admission: $0-20 sliding scale
 * Offering: $100
 * Point Person: Lynn/Anka/Steve/Almaz
 * A/V:
 * Alcohol: No
 * Status:
 * 8/11: Julio will get the date, and do the paperwork.
 * 8/21: Event is confirmed. Lynn working on contract with Jon.
 * 8/25: They are okay with Disco Room. If there are accessibility needs, they'll use the Entrance Hall or Ballroom.

Sat 9/17 (4:30pm-1am) - Ballroom Community & Youth Cultural Healing Ceremony
 * Alignment: Yes, GCEA
 * Attendance: 100+
 * Admission: $0-50 donation
 * Offering: N/A
 * Point Person: Almaz
 * A/V: ?
 * Alcohol: Yes
 * Status:
 * 8/23: Updated correct times

Sat 9/24 (12am?) - Basement Hall - Benefit for Micqa Griffin "This event would include DJs, fashion show, live music, and dancing."
 * Alignment: Yes
 * Attendance: "n/a"
 * Admission:$10-20
 * Offering: $150-200
 * Point Person:
 * A/V: Yes, sound
 * Alcohol: No
 * Status:
 * 8/10: Submitted on time.
 * 8/11: conflicts with BioHacker Conference. Almaz will follow-up if they can do a different day or space.
 * 8/25: Almaz meeting with them Wednesday to go over details.

Sat 9/23-24 (10am-11:30pm) - Ballroom, Entrance Hall, CCL - BioHack the Planet Conference
 * Has promotion
 * Sponsors?
 * Past 10pm? Probably not
 * Look into insurance stuff - does CCL's cover it?
 * Deposit $500 + 50% by 3 weeks before
 * Alignment: Yes? CCL Sponsored event
 * Attendance: 100
 * Admission: $75
 * Offering: $1500
 * Point Person: Maureen
 * A/V: Music yes. Would like to livestream, lights on speakers, microphones & sound, at least two projectors & screens, at least one wireless mic
 * Alcohol: Yes. Permit required?
 * Food? Prepared offsite
 * Status:
 * 4/28: Moved from Aug 13 to Sept 23-24.
 * 6/9: Discussing it tonight in the CCL meeting. Jenny will check in with them about this and following event after meeting.
 * 6/23: Jenny will check in, wasn't able to prior.
 * 6/29: Jenny updated notes. Julio updated details here.
 * 8/25: Contract signed and Invoice paid. Jenny working with the organizers to procure one-day liquor license, probably through Sudo's 501c3.

Productions Working Group (10 min)
Jenny, Robb, Liz: It would greatly benefit the Commons WG to focus principally on promotion, booking, contracts, and invoicing, and to have the Productions WG focus on the actual production of events (including stocking bathrooms and helping with cleaning before and after).
 * A/V request form https://omnicommons.org/avrequest
 * Join the mailing list if you want to help with event A/V tech support: https://omnicommons.org/lists/listinfo/productions

Puppet Troupe
Evenings in August, September, and October - Ballroom - Puppet Troupe
 * Alignment: Yes. Associated with Birdhouse and BACE.
 * Offering: $350 + 35hrs of labor
 * Attendance: 5
 * Admission: N/A Private
 * Point Person: Arthur
 * A/V: No
 * Alcohol: No
 * Status:
 * 7/8: Submitted on time for August: "The August meetings would be for building the puppet stage and making the puppets, and open to public. The September meetings would be once a week for my troupe and would be private to the troupe. If you have other ideas about how to organize this, I am open."
 * 7/14: Lynn will follow-up with him. Ballroom will not work out. Will show him.
 * 7/28: Carl came over and looked at the space (Arthur gave him a tour). Lynn called him Monday and left a nice message. Carl is here. Arthur suggest using the puppet show in the Halloween show (~Oct 30). Also interested in doing another show in December. Lynn will follow-up with Carl about a contract and invoicing.
 * 8/11: Arthur will respond to Lynn's message in the coming couple of days
 * 8/15: Carl has signed contract written by Lynn. Julio sent invoice for $350.  Arthur now point person for Carl gaining access to the space.
 * 8/25: Carl's partner is no longer able to help, so Carl is giving up on this plan for now. Deleted.

Post-September Requests (10 minutes)
Check for new Event Requests

Sat 10/8 (8am-6pm) Sun 10/9 (9am-5pm) - Ballroom - 2016 IWW Organizing Summit
 * Alignment: Yes.
 * Attendance: 100
 * Admission: $25
 * Offering: $800
 * Point Person: Laura
 * A/V: ?
 * Alcohol: No
 * Status:
 * 4/15: Laura contacted Kevin. Kevin responded 4/24
 * 4//28:Laura will follow up to sign contract
 * 7/14 Contract signed and deposit rec'd for October

Sun 10/9 Ballroom - no time listed - Benefit screening of #OO XX
 * Alignment: Yes, but they're not offering anything to Omni for what will surely be a lot of work, tho "Proceeds benefit Love not Blood & the Haiti Action Committee."
 * Attendance: 200
 * Admission: N/A
 * Offering: N/A
 * Point Person: Robb?
 * A/V: Yes
 * Alcohol: No
 * Status:
 * 8/11: Robb will follow-up. Same day as Green Sunday (Entrance Hall).
 * 8/25:

Sun 10/9 (5pm-9pm) Entrance Hall - Green Sunday Educational Forum and Green Party County Council Meeting
 * Alignment: Yes
 * Attendance: 35
 * Admission:
 * Offering: $50
 * Point Person: Lynn
 * A/V:
 * Alcohol: No
 * Status:
 * 7/14: Laura spoke with John Torok about our concenrs with having electoral events. Laura will follow-up with John.
 * 7/28: John is here. Collective wants to become a member collective. Green Sunday is political education.  Council meeting is electoral.  Move from Sep 11 to Oct 9.
 * 8/11: Lynn not here today.
 * 8/25: Lynn will talk with John T and confirm, draft contract.

Sun Oct 23 24 (2pm-10pm) - Ballroom - Safe Space All Ages Show
 * Alignment: yes?
 * Attendance: 120
 * Admission: $5
 * Offering: ?
 * Point Person: Theo, Robb, Anka, Dragon, Laura for logistics (not Vanessa)
 * A/V: ?
 * Alcohol: No
 * Status:
 * 4/28: Laura will work with them to draft a contract.
 * 5/26: Theo needs help with coordinating sound. Robb and Anka available. Almaz and Dragon want to be involved. Coordinating offline.
 * 6/9: Dragon - Theo sent him an email, but he didn't see it. Theo didn't show up to the sound training - agreed to come to liberated lens show to tear down but then emailed couldn't make it. Laura - contract signed.
 * 6/23: Theo emailed Laura and wants to postpone. Laura removed it from the calendar. Wants to move it to Oct 23rd, Laura will make sure it's on the calendar. Theo arrives in perfect time!
 * 8/25: Julio sent message to Thoe

Sun 10/23 - Mon 10/24 (all day) Disco Room - Write Around the World (duplicate copies)
 * Alignment: Yes
 * Attendance: 10-15
 * Admission: TBD
 * Offering: TBD
 * Point Person: ?
 * A/V: None, needs quiet
 * Alcohol: No
 * Status:
 * Status
 * 6/20: Submitted early. Same group as previous event.
 * 7/14: ?
 * 7/30: Jenny wrote to Peggy
 * 8/11: Dates reserved for now, specifics forthcoming
 * 8/25: No further info as of yet

Thu 10/27 - CCL - Radical Mycology presentation
 * Alignment: Yes, BAAM-affilated
 * Attendance: 100
 * Admission:
 * Offering: $100
 * Point Person:
 * A/V:
 * Alcohol: No
 * Status:
 * 8/11: Couldn't fit in CCL if 100 people actually show up - should reserve the ballroom
 * 8/25:

11/18 - Ballroom - Benefit show for Land Action 4 legal defense
 * Alignment: Yes
 * Attendance: 500
 * Admission: $20+
 * Offering: "lets talk we want to make you guys some money with this one"
 * Point Person: Jenny, others needed
 * A/V: Yes, sound - punk/metal show
 * Alcohol: Yes
 * Status:
 * 8/25: Jenny emailed Kelly clarifying occupancy limit, A/V request form, and need for alcohol permit and event insurance.

Sun 11/6 (10am-3:15pm) Ballroom - 4th Annual Vegan Mac Down
 * Alignment: Yes
 * Attendance: 100-150
 * Admission: $10-15
 * Offering: $500
 * Point Person: Lynn
 * A/V: Yes, sound
 * Alcohol: No
 * Status:
 * 8/25: Aaron and Erica showed up to discuss details with Lynn.  Lynn will

4/12 B.O.B. Fest Potluck Social
 * Alignment: yes (punks)
 * Attendance: 100-150
 * Admission: $0
 * Offering: "Budget-wise we can afford under $500"
 * Point Person:
 * A/V: Not really
 * Alcohol: Yes, serving not selling
 * Status: "We hope to have acoustic music for part of the night but the rest of the time will just be socializing and squaring away details for rest of fest. We are hoping to find a place which allows us use of a kitchen, which can provide us chairs/tables/plates/etc., and which is a activist community space"
 * 8/25: Almaz will follow-up

Recurring Events (10 minutes)
Check for new Event Requests

Sundays 8/21-12/4 Temple of Light Georgian Choir Rehearsal
 * Alignment: Yes
 * Attendance: 15
 * Admission: N/A (private)
 * Offering: $20/hour for 14 4-hr rehearsals ($1120)
 * Point Person: Laura
 * A/V: None
 * Alcohol: No
 * Status:
 * 8/25: Laura took care of this. Contract signed and Invoice paid. 2nd invoice is currently overdue - can Laura ping? Lynn will follow-up with Laura.

Thursdays 9/15 - 11/17 (7pm-10pm) Disco Room - Green Windows Weekly Creative Writing Workshop
 * Alignment: Yes
 * Attendance:
 * Admission: $400 for ten weeks, with lots of individual discounts
 * Offering: $90/week, $900 total
 * Point Person: Jenny
 * A/V: None
 * Alcohol: No
 * Status:
 * 7/14: Jenny will set up contract/invoice/schedule. Peggy has a keycard
 * 8/11: Invoiced for $900, sent contract, & put on the calendar
 * 8/25: Private discussion w/ Peggy about maintenance of the upstairs and Omni's responsibilities for maintaining the spaces and clear communication about potential conflicts or relocations. Jenny wrote a new contract incorporating Peggy's concerns for Omni's liability, and reduced payment from $900 to $750. That shit was real.

Mondays (1st and 3rd) 6-8pm - Upstairs Den - Biweekly AEMP Meeting
 * Alignment: Yes, Anti-Eviction Mapping Project
 * Offering: $5 per meeting
 * Admission: free
 * Attendance: 12
 * A/V: no
 * Point Person: Julio
 * Status:
 * 4/13: Julio will draft a contract and invoice. Will need folks to open door first few times.
 * 4/28: Julio will facilitate getting them a key card once they sign a contract and pay the invoice.
 * 5/26: Julio to meet with Erin
 * 6/9: Julio to draft contract and do billing
 * 6/23: Update?
 * 8/25: Julio will work it tomorrow

Cancelled Requests (5 minutes)
8/25 Entrance Hall, 08/25/2016 6:30 pm - 9:00 pm
 * 8/21: Julio talked with Maeve and their original space came through (and it's free).

Wed 8/24 (2-4pm) Disco Room - Personal Rehearsal
 * Alignment: ?
 * Attendance: 1
 * Admission: N/A
 * Offering: ?
 * Point Person: Almaz
 * A/V: ?
 * Status:
 * 7/28: Almaz will reach out.
 * 8/11: No response via email or phone.
 * 8/25: Almaz said they are not going to have it.

Sun 9/25 (10am-11:30pm) - Ballroom, Entrance Hall, CCL - BioHaxus 2016
 * Public/Private?
 * Time: 10am start time
 * Minors w/ legal guardians
 * Would like to do catered lunch
 * Alignment: Yes. CCL Event.
 * Attendance: 150
 * Admission: Free for Biohaxus, private
 * Offering: ?
 * Point Person: Maureen
 * A/V: Would like to livestream, lights on speakers, microphones & sound, at least two projectors & screens, at least one wireless mic
 * Alcohol: Serving?
 * Status:
 * 4/28:
 * 6/9: Discussing it tonight at CCL meeting
 * 6/23: Jenny will check in
 * 6/29: Jenny updated notes. Julio updated details here.
 * 8/25: No longer happening. Deleted

Fri 10/8 9:45am-5:30pm Ballroom Progressive Lawyering Day
 * Alignment: Yes
 * Attendance: 150
 * Admission: TBD
 * Offering: TBD
 * Point Person: ?
 * A/V: None, needs quiet
 * Alcohol: No
 * Status:
 * Status
 * ALmaz will PP.
 * 6/23: They don't seem interested, waiting on reply to Almaz' email
 * 7/14: this is going forward Almaz is going to call them.
 * 7/28: Moved from Sept 17 to Oct 8. Almaz and Laura need to talk to coordinate with the IWW meeting.
 * 8/11: Almaz going to send request to sudoroom (Julio/Robb/Jenny) to use the space for x amount of money, x amount of people (max 49 including CCL). Sudoroom can have proposal.
 * 8/23: No longer using our space this time.

Retrospective on Past Events (5 minutes)
Mon, Tue, Thu 8/8, 8/9, 8/11 (6pm-8pm) - Disco Room - The Practice Writing Workshop Fridays 8/5, 8/12 and 8/19 (7-9pm) Disco Room - Bahiya Movement Dance Rehearsal Sat 8/13 (6pm-1am) Ballroom - Eritrean National Soccer Tournament Champion Celebration Sat 8/13 (10am-3pm) Disco Room - Privilege and Power Workshop Tue 8/16 (7:30pm-10pm) Ballroom - Film Fest Fundraiser For Oaxaca’s Teachers’ Strike

Previously

 * https://omnicommons.org/wiki/Event:2016/08/11_Commons
 * https://omnicommons.org/wiki/Event:2016/07/28_Commons

End of Meeting
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