Event:2014/09/29 Communication Committee Mtg

=Details=
 * 7:30pm in sudo room.
 * Participate virtually via https://pad.riseup.net/p/omnicomms

OmniComms Mtg 9/29/14 =Attendees= =Agenda=
 * Yar, Jenny, Niki
 * New mailing lists and email server are set up - how to proceed?
 * https://omnicommons.org/lists
 * New domain and scrubbing the site to change 'Omni Collective' to 'Omni Commons'
 * New calendar and event booking system
 * http://cal.omni-oakland.org
 * http://booking.omni-oakland.org
 * switch to reserve.omnicommons.org?
 * Weekly newsletter

Mailing Lists
=Action Items= =Omni Mailing Lists Welcome Email= Hi and welcome to the digital incarnation of the Omni Commons! We're excited to announce our public deployment of our self-hosted mailing  list server. You can now easily subscribe (or unsubcribe!) from a variety of Omni mailing lists at https://omnicommons.org/lists We invite you to create mailing lists for your projects, however off-the-wall, at the aforementioned URL. Some guidelines for posting to our mailing lists: preserved list archives, soon, via a link on each list's archival page. You can view and sign up for our new mailing lists at the following address: http://omnicommons.org/lists Please sign up for any working groups you feel inclined to participate in!
 * Ballroom vs Booking - how to balance transparency and privacy?
 * Private Booking list that the forms go to
 * Omnilogistics becomes...?
 * Omni-discuss, omni-consensus (for proposals), omni-confidential (for things like inspection details or talking about potential new groups without being overheard)
 * Add a footer disclaimer to omni-confidential, eg 'We recognize that email communications can occasionally be taken out of context. If you've received this email from an address other than omni-confidential@lists.omnicommons.org...
 * How to migrate folks to the new system
 * Subscribe everyone to Announce and announce the new lists
 * Will have the double effect of encouraging those on the fringes to join working groups!
 * Send an invite to each of the existing lists
 * How to mitigate trolls and encourage real discussion and work
 * Welcome email articulating best practices, like: 1) how do-ocracy works (if you request something to be done, you've just volunteered), 2) providing proper context [links to wiki documentation, relevant archived threads, etc], and 3) how to just view the archives
 * What happens to the old lists?
 * Put the archives on a private list that only previous list members can view
 * OR, keep everyone subscribed and include a link to a list's riseup archives in the new archive page
 * Moderate all emails henceforth so we don't have double-lists
 * Moderate all emails henceforth so we don't have double-lists
 * Footer disclaimer to omni-confidential (Jenny)
 * Delete logistics, create discuss [yar]
 * Subscribe everyone on omnilogistics to Announce [yar]
 * Welcome email [jenny & yar]
 * Put links to old archive [jenny]
 * Follow up with working groups [jenny and yar]
 * Subdomains -> Subdirectories [jenny and yar]
 * Design for booking/reservation site [you? contact Jenny]
 * Update form for booking/reservation site [you comfortable with php forms? contact Jenny]
 * Import BAPS calendar to new calendar [jenny]
 * Request descriptions of spaces from the list, including specifically: capacity, square footage, possible/general usages, available amenities, find a nice photo of each space [jenny]
 * If you suggest it, you've just volunteered to help make it happen! We love do-ocracy, and encourage people to spearhead the implementation of ideas they have while in the space.
 * Please, always assume good faith especially when offering constructive criticism. We are all in this together!
 * Provide context in discussions by linking to previous posts and archived documentation.
 * You can view our soon-to-be-deprecated-yet-