Event:2014/09/15 Communications Committe Meeting

=Details=
 * 7pm in the Omni mezzanine

=Attendees= =Agenda=
 * Jenny, Cere, Patrick, Danny, Matt S, Derek
 * Explore Loomio for collaborative decision-making
 * Check-in on email addresses
 * Update website
 * Calendar Universe
 * Potluck on Thurs!
 * Paper Materials
 * Flyers / Print Collective support (omg asap)
 * Business Cards
 * Stickers
 * See: https://docs.google.com/document/d/1a6ThnVp35RnAlkUocV3mLXvl4slD-9OaFgAmGBY/edit
 * Fundraising spiral-out

Loomio

 * Derek works with Enspiral, the company behind Loomio! Loomio:
 * Creates an in-depth history of all decisions collectively made
 * Can be adapted for consensus, modified consensus, majority etc;
 * Can create subgroups (for eg working groups and collectives)
 * Describes "iterative decision-making" where everyone shares their questions/concerns and each person gives a green-light when they see their questions/concerns represented
 * Dot Voting / Ranked Choice voting
 * will always be free
 * individuals who propose something for a decision will get emails and updates, which will encourage their facilitation of the discussion PLUS their facilitation of the platform (which is minimal)
 * "people will share their voice on things they care about"
 * encourages a model by which anyone who cares about a topic / proposal can participate in the discussion / decision-making process, rather than certain point people being assigned to care about decisions

Email Update
via yar: "Sorry I can't make it, something last-minute came up, but I want to just say for the record that I am in the process of overhauling the omni server's email infrastructure with the aim of having as many email addresses and email lists as our hearts desire. You can consider me a bottom-liner although I prefer the status of "do-ocratic sysadmin". Let me know if that's cool. Some moral support would be nice! Status: would have already happened this morning except I had a really bad headache. Very soon."
 * events@omni-oakland.org -> ballroom wg
 * info@omni-oakland.org -> comms wg, set it up for a month and see what kind of demands on the system we get
 * join or membership@omni-oakland.org -> facilitating collectivity or omnilogistics

Update website
via yar:

"Not sure if this is directly relevant but I just removed ONL from the website: https://github.com/oomni/oomni.github.io/commit/63f5238c"
 * mailto:info@omni-oakland.org OR contact form - https://docs.google.com/forms/d/1QfOp1onfqQFDVd9yPzECuEeervdPtezthqaW47PIVA8/viewform as an example

calendar

 * Events Manager Wordpress plugin for ESS (event syndication to sync with other calendars) and Booking of events
 * Dev site at http://cal.omni-oakland.org
 * Booking goes to a queue for approval; you can disable double-booking
 * We should also explore some of the in-development alternatives in the future (eg; Calagator)

potluck

 * Paint stations
 * Poster of triumphs
 * Thank Yous/Gratitudes section
 * Omni Needs a lá http://wiki.omni-oakland.org/w/WishList
 * Musical jam corner
 * Nametags
 * Project booths

fundraising

 * see notes here http://wiki.omni-oakland.org/w/Event:2014/09/13_Community_%26_Fundraising
 * action items include:
 * Danny & Laura & Sarah & Stepehn requesting "personal stories" from individuals, and from groups
 * $70K by 12/1! That's 2,333 people each donating $30 on avg.
 * "matching donations" from individuals and foundations
 * "low-stress, anti-desperate" timeline to crowdfund
 * get Vegan Cheese's designer to help? (Jared!)
 * maybe an event to have presentations from vegan cheese and loomio?

paper goods

 * flyers for potluck
 * generic business cards
 * stickers

=Action Items=
 * 'Rentals' page on site - Danny will talk to ballroom wg
 * Update omni-oakland.org website with info from ballroom group (this week) - Matt
 * Implement Persona logins, migrate old events, import existing users, and link to it on the site - jenny/matt
 * Get vegan cheese folks to present about their campaign - jenny/matt?
 * Get Loomio folks to present about their campaign - Derek
 * Prepare proposed timeline for Crowd-Funding campaign for mon 9/22 (pubbed earlier for improvements) - Danny
 * Reach out to potential donors - Derek
 * Updating Jordan on email futures - jenny
 * Migrate riseup lists to new email lists - jordan/jenny
 * Help set-up for potluck on Thurs - jenny/cere
 * Facebook push for potluck - Jenny
 * Need cheap-o brushes or sponges - Patrick
 * Need 5 volunteers for potluck!!! - Patrick
 * D introduces Derek to Niki+Jen re finance and CRM
 * Need flyer for potluck - Patrick/Matt
 * Jenny
 * Matt
 * Cere
 * MAYBE sam? who knows?