Event:2014/06/01 Legal / Governance Hackathon

=In Attendance:=


 * Niki, David K, Sarah P, Maryanna, Zach, Alana, Matt S., Yar, Juan, Christoff, Shawn, Andrew, Danny, Jeremy, Sarah (Sudo), Ahnon, Ashley, Matt H.

=Agenda=

Space Access

 * DK: Would like shifts provisionally
 * Matt: All Sudo assets are to be shared w/all Sudo members
 * Matt: Sleeping in the space more of a long term concern
 * Who has keys? What is the lock / key situation?
 * A member of each collective has a key
 * Zach volunteers to to be on call if people need access to the space
 * Have landlords requested a curfew?
 * No loud work is to be done after 11pm
 * How will we schedule meetings?
 * Need to set up a calendar
 * What are the "open hours"? What is the schedule of classes / meetings?
 * Instead of "open hours" (too vague - suggests open to the public) have "quiet hours" from 10pm - 10am
 * Proposal (passed with 7 delegates voting):
 * Quiet Hours are from 10pm - 10am
 * Member groups are responsible for access for their own groups
 * Two times during the day when people unable to gain access via their groups can get in: 12-1pm; 5pm-7pm
 * Zach "your neighborhood hermit" Houston available on-call to let people in
 * Lock up procedure for the end of the night: 2 people to sweep the space, turn off lights and lock all doors.
 * Standards (To be communicated to member groups):
 * Quiet Hours: 10pm - 10am
 * Landlords living here --> NO access to 2nd floor of building!
 * Experimental Interim --> We are not Open to the Public / Broadcasting to the world
 * Regular Meetings are every Thurs at 7pm. Please come with concerns / suggestions for improvements


 * Saturday's Event (EBPS Poetry Reading)
 * What can we do vs. what can't we?
 * Plausible deniability
 * Need Do Not Enter signs
 * Need to determine minimum requirements for event "membership"

Internal Governance

 * Should general building maintenance / administration be codified as a part of internal governance ?
 * We need to identify all common maintenance / administrative tasks
 * Proposal for an Admin task working group
 * Develop a list of skills people have / skill people would like to learn


 * Liasing w/ Landlord:
 * How many people / forms of communication?
 * Maryanna volunteers to spearhead committee to liase w/ landlord:
 * Team of 3 ppl: Identify who is responsible at any given time
 * Set up one email address for communication
 * Liasion is responsible for interfacing btw gropus and landlord

Safe Spaces / Conflict Resolution

 * We provisionally adopt Sudo Room's Safe Spaces and Conflict Resolution policies until a member of the group brings forth amendments / concerns
 * Sarah: It's important that we are intentional. We should put that on the CDC agenda
 * Matt: Check out Wiki for other Safe Space policies

Tabled:

 * Bylaws
 * Values