2014/10/14 Finance Meeting Minutes

Finance Meeting Notes 10/14 7pm

Agenda
Niki's current Finance todo's:
 * Making deposits to the bank account
 * Writing checks (for bills, loan repayments, etc.)
 * Maintaining a schedule for loan repayments
 * Monitoring and reporting back on our debt, making sure we do not go below our month's reserve
 * Making sure that spending does not exceed amount that has been allocated (ie: for specific repairs / improvements)
 * Scanning and logging all receipts into our accounting software
 * Meeting with our bookkeeper to produce reports
 * Updating our financial projections w/ actuals
 * Paying all bills and overseeing accounts such as utilities, etc.
 * Creating and distributing invoices for shared expenses
 * Creating and distributing invoices for rent
 * Chasing people down every month to ensure that they pay these things
 * Finding a non-profit accountant to figure out what will be needed for our taxes & working with this accountant at tax time

Current invoicing is done with Wave.

Division of labor (volunteers):
 * Person to scan and log reciepts (currently using Wave for this waveapps.com)
 * Person as an accountant (Jen)
 * High level finance person (CFO), Amgo stepped up for this role.
 * Person doing invoicing (Sarah Pritchard)

Finance ideas to solve difficulties with tracking expense reimbursment requests:
 * Possible budget submittal before expenses reimbursment
 * Possible expense submission form