Event:2018/07/09 Finance

Finance/Fundraising Updates - 9 July 2018

= Attendees =
 * Laura, Brian
 * Jenny (en route NY -> CA)

Items to discuss
 * TIL moving out
 * Recruitment of new collectives or tenants: wee agree that this is a good idea
 * definition of minimum requirements to be a member collective
 * Completing move to Beneficial: Need Jenny to discuss/make plan
 * No reply yet from Thomas re: online access (last ping was in June). Pinging again (July 28)
 * OOC and OC taxes
 * OOC will only need to file 990N and 199N.
 * OC's begun in ProConnect; due Sep 15th
 * Bookkeeping contractor
 * Should we hire? Lily is still interested
 * Process of hiring, from Brian's experience:
 * Post on Indeed for free; FB; social media
 * There is a standard format ads usually follow.
 * "We will begin reviewing resumes by (date)". Give 3-4 weeks to respond.
 * For pt time bookeeper Brian has seen $18-25/hour.
 * Law about who is a contractor vs employee: https://www.irs.gov/businesses/small-businesses-self-employed/independent-contractor-self-employed-or-employee; https://www.legalzoom.com/articles/employee-vs-independent-contractor-differences-you-need-to-know
 * Jenny: This proposal needs to go to the delegates for discussion (hiring outside bookkeeper who will need onboarding vs paying the person already doing this work a stipend). Jenny beginning CPA course reqs this fall.


 * Trash situation is out of control. We need to have twice weeklypickup. This will cost double what we currently pay. Can we afford this now?
 * Jenny: Yes, but perhaps we could also reach out /look into cost of a trash compactor?

= Updates =
 * Lynn Contacted Fire Dept for new fire insp certification.The inspecto who issues the occupancy permit - F Garrett is way behind because their system was down. We should post a copy of his report and use that until he sends out the official permit.
 * That means there is still time to send him the exact ballroom measurments.


 * State filings - Brian unable to complete
 * OOC: On 7/11 Laura asked Maria to do the OOC filings since she is the secretary and had said she would. 7/13 She has says she will do them.
 * From Maria on 9 July: Both RRF-1s and the SI-100 are filed. I saved copies in the google drive.
 * OC: On 7/11 Laura sent completed 2017 RRF-1 to Jenny for signing on Digisigner
 * Signed on same day.
 * Printed and mailed w check from Brian


 * We need new Proof of Insurance from GCEA (exp 4/18), FNB (exp 7/18), Phat Beets (exp 3/18)


 * Brian is handling a lot fo the Village checks and reimbursements. VIllage will be evicted by november and the city isnt offerning many realistic alternate sites. Will be actually writing checks tomorrow (july 24th).
 * Questions Brian had during this process: Where do we store physical receipts?  Do we store all check requests digitally or do we have physical storage?
 * Village stuff is all documented digitally here: https://drive.google.com/open?id=1WDtCgX_rx1Jk2F9yTGnmaWVUEXwcOZ-r - physical checks are stored in the "payments" or "expenses" folder caddy on top of the white desk in the office.


 * Anka has said she will help with fundraising acknowledgement letters. Brian will help is he can show up and do what he is told.


 * Brian's friend Dan is interested in helping with Omni admin and bookkeeping stuff. He has a little experience but needs bookeeping training. Laura also knows him and will reach out.

= Action Items =


 * Fiscal sponshorship agreement for Bill
 * HD Tax exemption
 * Send Garrett the ballroom measurments.