Event:2015/11/08 Commons Working Group Meeting

=Attendees=
 * Julio
 * Robb
 * Matt G
 * Laura
 * Matt
 * Liz
 * Jeremy
 * Sadie
 * Don (checking on Kamiyo Dojo rental - Julio is PP)

=Agenda=
 * Matt will train Commons WG on finance invoicing
 * Events Booking Process
 * Conflicting events
 * "Becoming Outreach" trying to get other collectives to join Omni - Julio, Maggie, MaryAnn, and Alex


 * Invoice Training
 * Can use Finance Login - should the entire commons WG have access or just a core group?
 * Quickbooks online
 * Laura - can there be a commons log-in for everyone in commons?
 * We need to be careful though because we can fuck up the books. Commons will have lowest level of security.
 * Matt will make an account with an email and will send the info to the people at this meeting. Other people on the Commons List can be added if necessary.
 * Matt will make a PDF with the steps to login to Quickbooks and generate an invoice.
 * It is possible to correct an invoice if you send one and need to amend/delete it.
 * Laura: What do we do if people pay a deposit instead of just giving us a check to hold? Can finance generate a refund?
 * Matt: If it's a vendor we can give them a refund. If not, Matt can write a check to the renter.


 * Liz's flowchart of the process that someone needs to go through to book an event.
 * Calendar is still not syncing events.
 * Liz: Wants to make a listserv for people trained on the soundsystem that will be pinged when an event is approved that needs someone to operate the soundsystem.
 * Laura: Let's set up a listserv for people trained on the soundsystem and then PP can send an email out to them when they need someone there to operate.
 * Liz: Will make a listserv for the soundsystem group


 * Can we pay people to work at events?
 * Matt: Bookeepers say that it's OK to pay people (legally)
 * Julio: Do we pay people or does the event pay people?
 * Sadie: Check and see what the Lab does.
 * How does this work with the production collective?
 * Can we pay people in tips?
 * Jeremy: It's non-binding, so there's not guarantee
 * Julio: Can we do a sliding scale?
 * Laura: Let's make it specific and straightforward?
 * Liz: Historically, it's been $20/hr, except for Harborside, which paid $25/hr


 * Standardized payments
 * Sadie: Require an exemption request if people want to pay less than the base-line rate.
 * Robb: Can we tier - have brackets that spell out.
 * Laura: All point people should start by offering a specific range and then negotiate from there.
 * Julio: We need to set a specific minimum.


 * Sadie will ask Dena what platform the Lab uses and what kind of calendar they have.


 * Matt: Bookkeepers suggest that we hire someone to manage and organize events.
 * Laura, et al: The Omni isn't set up to support this kind of position
 * Julio: We don't need that person if we had a system that makes things easy for us.
 * Laura: Can we have a commons hack-a-thon?
 * Jeremy: Can that consist of the people in the Commons WG?
 * Laura: Let's schedule a few hours another time?
 * Sadie: Sent email to the commons Listserv. Work party scheduled at Laura's house either Friday November 20 or 27 in the afternoon.


 * Julio: Accepted the socialist alternative event