Event:2015/03/12 Weekly Delegate's Meeting

Weekly Omni Delegates' Meeting - 12 March 2015
The meeting begins promptly at 7pm, every Thursday, and ends promptly at 9pm, unless delegates agree to continuation. Contents:
 * Introductions
 * Announcements
 * Working Group Report-Backs
 * Proposals
 * Discussions
 * Action Items
 * Tabled
 * Optional Breakout Session

= Attendees = Jesse (FNB), Joel (TIL), Julio (Sudo), Matt, Heather (PhatBeets), Darin (FNB), Nicole (BAPS), Amgo, Kate (MPM), Kevin L., Owen, Cere, DK


 * Facilitator/s: Joel, Jesse


 * Introduction to the Omni Commons & our values:


 * Explanation of hand signals:
 * "deaf applause", "raised hand", "point of process", "direct response",  "time's up", "stop and reflect", "kermit" (wildcard), etc.


 * Stacktaker: KEVIN LAIRD
 * Explanation of progressive stack: Raise your hand and make eye contact  with the stack taker. Please wait your turn, and try not to interupt  or  speak over others. Direct responses are allowed only as Points Of   Information/ Clarifications, etc (use hand signal). For everything  else,  please raise your hand and wait your turn.


 * Timekeeper: KATE ROBINSON
 * Reminder to keep comments brief.


 * Notetaker/s: JOEL GREGORY
 * URL of this pad: https://pad.riseup.net/p/omninom
 * Important Note for the Pad:
 * Please do not move or delete meeting notes from the pad, unless you  have archived them properly. Always leave the most recent meeting's   notes, and the template at the bottom. !! Thank you.


 * Vibe Reader: Julio
 * Reminder to stay calm, be respectful, and think before speaking.


 * Next weeks facilitator(s): Kate Robinson + Kevin Laird
 * Encourage someone who hasn't facilitated before. If they'd like  support, someone who has facilitated before can join them to facilitate   together! If they'd like to know how the agenda works, here's a page   outlining the different parts of our agenda:  https://omnicommons.org/wiki/Facilitating_General_Meetings_Tips_and_Info

Delegates

 * BAPS: Nicole
 * Black Hole: DK
 * CCL: Cere
 * FNB: Jesse
 * La Commune: Owen
 * MPM: Kate
 * Sudo Room: Matt S.
 * TIL: Joel


 * Quorum: Yes!

Introductions
Please be brief! Introduce yourself: Name; Prefered Pronoun; Affiliation; If you are new, what is one thing that brought you here?
 * Optional Ice-breaker:



= Announcements = Any Omni-related announcements. Please be brief! Maximum 1 (one) minute per announcement. Reminder: Working Groups reports are after this, please save W.G. announcements for later.
 * Amgo/DK? - Insurance for wellness practitioners - tabled til insurance discussion

Bans
Announcement of recent bans.



= Working Group Report-Backs = Please be brief! Maximum 5 (five) minutes per W.G. WGRBs are Alphabetical; All W.G.s are equally important. Report-backs consist of answering 3 (three) questions:
 * What did you accomplish this week?
 * What problems or action items are you currently working on?
 * What do you need to bring to our attention and/or need help with?

Building, Permits and Facilities
This group needs help; https://omnicommons.org/lists/listinfo/building Ballroom-readiness needs and plans: https://omnicommons.org/wiki/Ballroom-readiness we will need to have less events to schedule time to do work in the ballroom. Specifically paid events where the ballroom needs to be in good condition.
 * Shit ton of stuff happening. Get ahold of David Keenan to find out more.
 * trying to make work days be ready if you wanna work OR contact David, Mary, or Matt senate

Challenging Domniant Culture (CDC)
Meetings:Sundays at 12pm >> change to 3pm starting this Sunday - Announcement - would like to form a sub-committee focused on conflict resolution issues. - Resolving conflicts is seperate but related to CDC's focus, therefor CDC is forming a sub-meeting to deal with these issues. - CDC meeting 3:00 insted of noon - Conflict discussion happening at offsite location, contact Julio, Kevin, Amgo if you are interested in attending
 * discussion was primarially about the precieved conflict of values. It was a large meeting.
 * Report back palnned from Oakland Power Projects launch (Critical Resistance) by Julio/Diana, contact them if interested in alternatives to policing in Oakland

Commons
Meetings: Saturdays at 1pm We review proposals for space rental
 * did a trial test of having a west african dance. a lot of sound bleed was present. Be aware of sound bleed when booking events in the ballroom.

Communications / SysAdmins
Meetings: nope :)
 * Both of these groups need participation to funtion

Finance
Meetings: Weds at 7:30pm - working on imputting data into quickbooks so we can turn it into tax info. - AMGO has an appointment with a co-op tax acccountant who may help us with our taxes. - Does anyone know an accountant? - in the process of adding Bank of the West to our finances. BOTW is for deposits of space rentals + where we budget money for working groups from. - Western Federal Credit Union is our original bank.
 * Last Week:
 * Working on Quickbooks data transfer
 * Spoke to Insurance agent that toured omni
 * Working on:
 * New Bank of the West Account: for space rentals only? That way ppl can deposit
 * Buildings wg got an allowance based on approved budget $2k for Home Depot + their own Bank of West account (not yet set up)
 * Needs
 * We need more dedicated finance folks willing to take on consistent tasks
 * Does anyone know a CPA/tax accountant that wants to donate their time to help us file?

Fundraising
Meetings: Mondays at 7pm, BAPS Classroom Talk to Laura T to help fulfill perks
 * Need help on fulfilling perks for fundraising campaign

How We Organize
Meetings: Tuesdays at 7pm, BAPS Classroom - Refer people new to the space to Keven Laird - This group should be listed any longer
 * no longer exists

Kitchen
Meetings: been waiting for coordinatition on plumbing and electrical
 * not been meeting

Welcoming
Meetings: Thursdays at 6pm Contact: welcoming@omnicommons.org
 * meeting mostly involved training Julio on booking

THIS COMING WEEKEND in Sudo Room Sudo is hosting a DEEP FLUSH - removing non-useful items from Sudo

= Proposals = Please provide the following information with your proposal:
 * The date the proposal was put on the pad;
 * The group or person making/bottom-lining the proposal;
 * Who will be speaking to the proposal at the meeting;
 * Where the full text or other information about the proposal can be found, if it's not all here.

Appointing new secretary of the board
The Omni Oakland Commons approves Jennifer Ryan to act as secretary of the board.


 * First order of business is filing a new Statement of Information with Jenny as secretary and Amgo as treasurer. David Keenan is our standing president.

Approval of spending of Omni funds for non-recurring expenses
Proposal made by juul on March 8th.

Any spending from here on out should have to be approved by the finance committee and in order to get spending approved, an itemized budget will have to be submitted to the finance committee. If someone feels like something definitely would be approved by the committee then they can feel free to spend their own money, have approved afterwards, and then be reimbursed assuming it is actually approved. If someone spends Omni money without approval then they will have to pay the Omni back for that amount unless they can get it approved by the finance committee. The finance committee should not take into account whether or not the money has already been spent in making their decision.

It is unfortunate if this sometimes blocks people from getting stuff done, but several people are very concerned that we are spending money on things other than what was stated in the indiegogo campaign.

Friendly Amendment -

- Include info on how to be reimbursed EASILY - Limit to the amount the finance committee can approve on it's own to 5,000

- - - -

- Matt sez there is a preapproved inventory of stuff that exists that is budgeted for- ask him

MOVEABLE WALLS
https://omnicommons.org/wiki/MoveableWalls


 * Art show fundrasier to pay back omni put on by material print machine ANNNDDDD______?
 * Is there a soiundprrofing budget yet?
 * NO discrete budget yet for soundproofing
 * AND they are not specifically for soundproofing. They are for speech intelligibility

= Discussion = Meeting-wide discussion of issues, concerns, ideas, etc.


 * Soundproofing - Cere wants to start soundproofing - how should we go about it?
 * DK: THere are 2 kinds
 * 1 between us and neighbors
 * 2 intra building
 * Can't stop stomping
 * Can't shorten the basement
 * disco room double wall
 * Basically we have a long way to go before we know what's what

= Action Items =



= For Next Week = Any Proposals or Discussions which were tabled for lack of time, etc.



= Optional Breakout Discussion = Meeting  attendees count up to >8 (number dependant on size of meeting),   after which all same numbers collect into smaller groups to discuss  the   current topic/s. (Approx 20 mins, depending on time available)

Ideas for Breakout Discussions

 * How do/should we ineract with unwelcome (abusive/hostile/drunk/etc)  guests (Especially if you are alone!) and diffuse/solve the situation?
 * OMNI Finances: How can move toward more transparency about how much the  Omni costs? And more comfort talking about money within the Omni  and  its members?
 * Kindness, Forgiveness, Self care, Debt and Jubilee
 * Friendships, Relationships, and Organizing
 * What is your 50 year vision for The Omni? The year is 2064: What is the  Omni? Who/What makes up its membership? How has it changed Oakland,  the  rest of the world, and the word "community"?