Event:2018/08/27 Finance

Finance/Fundraising Meeting - 27 August 2018

= attendees =
 * Brian, Dan, Laura, jenny

= last meeting's action items =
 * Jenny send out doodle for QB training & Working Meeting - sent 8/26: https://doodle.com/poll/qseqkpe2tqafdbqi
 * 7 people have replied to doodle
 * Jenny will talk to Evan about HNJ status and their stuff in basement closet. HNJ has *Dan and Brian (and maybe Jenny) are going to Beneficial and Community Bank of the Bay on Wednesday at 11AM.   so should be moved out. - Message sent 8/26
 * "Hey Jenny, thanks for checking in! There is still stuff in there although we are trying to clean a lot of it out and give it out at the Bookfair. I'd be happy to either clear out half of it or the whole thing for the village. I'm in Vermont right now but could take care of it after the book fair"
 * The Village needs to create its own bank account. Brian will bring this up with the coordination team.
 * Jenny and Dan willing to be signers on the account if Needa / Village consents
 * Ping property tax assessor's office - Brian
 * We have to fill out the forms included in the mailing we got re business personal property
 * This is only equipment owned by the omni, not the building ownership.
 * They are a mess over there
 * Laura will set up additional trash pick up - contacted WM 8/22, received reply that I have to actually call them.
 * Talk to Needa about office space usage / office workparty - Jenny
 * contacted but not yet convened
 * will do after bookfair when HNJ closet will be avail
 * Laura will ask Jose if he is willing to do the OOC taxes, if not him Maria. Laura will do it if they won't. emailed 8/22 and 8/27
 * Work on contractor hiring process doc -all - https://docs.google.com/document/d/1NbEknusWMjUJvkzkAwq_sGmabQCWvwRofqMruuh6Iw4/edit
 * Ballroom measurements - Laura, didn't do
 * Write up fiscal sponsorship contract for Bill - Jenny - done & sent 8/26
 * Laura - check into EBMUD reimbursement for fixing leak
 * There isn't any program like the one described by the plumber. There is a customized rebate program for water saving upgrades we might be able to do if we make major changes. Must pre-apply before making plan or doing work: https://www.ebmud.com/water/conservation-and-rebates/commercial/rebates/commercial-customized-rebates/

= updates =
 * Brian has questions after talking to Needa re VIllage/Omni financial relationship
 * What does annual report require? Narrative of what they used the granted money for, receipts not already received through home depot account.
 * Needa hasn't been able to find anyone with decent credit to be a signer.
 * Dan volunteers to be the signer and to go to beneficial state bank to see what they require for unincorp assoc accounts. Dan & Brian will communicate with Needa about this
 * Donor thank you letters also need to be sent for the Village
 * Guidance on when village needs to ask us about fundraiser
 * What are minimum bookkeeping requirements for a group like the village?
 * GCEA - Almaz contacted Laura to say they will pay their back rent+October at the end of September after they have a fundraiser.
 * Commons WG went through event overdue invoices
 * QB online now has a budgeting function. Jenny is transferring budget spreadsheets there. Has a few questions to research.
 * Tim from Sudo helping with roof repairs.
 * Discussion about splitting $100,000 grant from Hand shake is underway. Proposal is to split in same proportion as in the original grant. Expect funds soon.
 * Jenny suggests writing a press release

= action items =
 * Fill out tax assessor business equip/property forms
 * Brian - call to get copy of audit appraisal work papers, then we need to complete the forms
 * Laura will send out doodle for massive than you note/acknowlegement letter party - sent out 8/28
 * Laura - OOC taxes
 * Laura - add trash pickup. Called and added 8/28 to start week of 9/3. Waiting for call from route manager to confirm pickup days. Done
 * Laura - ballroom measurements to fire inspector
 * Jenny - schedule office cleaning work party for after 9/15
 * Brian - check with Needa re Dan as signer and followup
 * Followup on overdue rents