Event:2018/01/08 Finance & Fundraising

Finance/Fundraising Meeting - 8 Jan 2018

= attendees =
 * jenny, laura, brian

= updates = Budget Spreadsheet: https://docs.google.com/spreadsheets/d/1rvkMc5lmd8PovoViNLdvlrv0tSyvrH7iB0SmGqaFec8/edit#gid=1501592721
 * $8,912 in checking & savings after jan payments - $7500 of which was a single large donation
 * two large donations - one for $7,500 (deposited) and one for $10,000 toward general omni purposes
 * two large donations for $10K incoming for The Village - sierk watching the mail
 * first generosity.com funds dispersonal will be jan. 21st for ~$10K
 * We need to present the budget to the delegates at the next meeting. Does it take into account the kitchen remodel budget? Done
 * jenny: switched mortgage payments to the 8th of every month to give us an end-of-month buffer. december's payment didn't go through as i'd just transferred the rest of our savings on the 1st, and unify didn't let us know until i noticed and sent a bunch of messages. we are back on track as of today.
 * been working with needa from The Village. Made two mailing lists for them. Google Drive folder for tracking all related documents is here: https://drive.google.com/open?id=1myWHiRLFxV5Do2TX8kNd-UinwnT0vrxc
 * Laura applied for free composting bins up to $500 from Alameda County.
 * laura finishing PDF grant but waiting to hear who else is interested in being part of this coalition. $$$ for event rental, food, walkie talkies, other supplies to kick off the launch of this coalition
 * should we join the Community Defense Network? - Critical Resistance, Community Ready Corps, APTP, NLG, AROC, Int'l Jewish AntiZionist Network

= discussion =

gcea subleasing ballroom

 * first time was the event that got booked over lori's memorial on 9/30: https://omnicommons.org/calendar/wordpress/wp-admin/post.php?post=19487&action=edit
 * no contract, published w/o commons wg discussion, >11db sound til midnight, unpermitted booze, $200 paid in cash to almaz which she gave to jenny as gcea october rent.
 * second time (to my knowledge) the upcoming "it takes a village" baby shower: https://omnicommons.org/calendar/wordpress/wp-admin/post.php?post=20197&action=edit
 * original request (does not mention GCEA collaboration): https://omnicommons.org/lists/private/booking/attachments/20171023/ca2e2f32/attachment.html
 * again no contract, moved to entrance hall after in-person discussion between dk & almaz re: labor notes event
 * published by almaz w/ inclusion of "GCEA Coalition" as relationship and "$250 to GCEA RENT" as payment
 * laura: main problem is having booze w/o a permit
 * write up the lease violations (eg sublessing, building & permitting rules) - unpermitted booze events advertised publicly have happened at least 3 x - NYE event, Sep 30th event, others
 * write up delegates proposal w/ commons working group that this is a warning, and if it happens again they'll be evicted, given the threat this poses to the omni
 * send note to their fiscal sponsor as well (if proposal is passed)

sin fronteras lease

 * via sudo: can we add in renegotiating the rental amount with each option to renew?
 * stipulation on use of ballroom & entrance hall for SF events - eg must be a request to commons, some minimum rental amount or limited # of free events, etc
 * laura: afaik they bring the events in themselves, don't charge / rent space for events
 * jenny: just add "use of the Common Areas shall be coordinated through the Commons Working Group"
 * mop sink / trash area upgrades? via dk at last delegates meeting
 * health inspection just requires floor sink or air gap (which there is) & completion of bathroom: https://drive.google.com/drive/folders/0B-AL95NlI75qY2RBVTNxUGtNTm8

= action items =
 * finalize, prettify, and printout copies of budget for the annual meeting on the 25th - jenny
 * write email to jesse re: Sin Fronteras lease & other stuffz - laura, done
 * open new bank account at beneficial - jenny & laura(?)
 * set up recurring invoices for GUST - jenny - done 1/8
 * list out all treasurer & secretary tasks - jenny&brian - meeting on sunday, 1/14, done
 * thank you letters to large donors - laura
 * submit application for blue parking spot - print & send - jenny - https://drive.google.com/open?id=1IDoSjFWdm_DjZ43PPR2bRG6liG_iz7Bn - done 1/8
 * Get 2017 books ready to do taxes - jenny
 * Increase rent 3% for relevant leases - jenny - can't find most new sublease agreements (as of dec. 2017) - just phat beets, diy, & TIL). the fiscal sponsorship agreements don't have this clause - documenting here: https://docs.google.com/spreadsheets/d/1GhCIztN8-07Wkd-eWINrhfrgkTvLbIhBhEvb6mrRHEo/edit#gid=0
 * Invite Sin Fronteras to next sudo meeting - jenny - done 1/8
 * draft actual Sin Fronteras lease - laura
 * request new ben & jerry's check - jenny - done 1/8
 * jan 10th - decapital grant - for basement? - laura [jenny will help if needed]
 * check in on prop tax stuffz - is payment plan a possibility? are there real consequences? - brian