Event:2015/01/17 Commons WG Meeting

Commons WG 1/17 =Attendees= =Agenda= =Events= =Proposals= =Action Items=
 * Ryan Caldari, Jenny, Stephen, Helen, Margaretha, Robert, David K, Resham, Niki
 * Ryan re: rollerskating rink in the ballroom!
 * $10 door, $5 for renting skates
 * Rose from Church of 8 Wheels has been advising, rents skates - Monday / Friday / Sunday
 * Sign an indemnification agreement of non-liability at the door
 * Looking into event insurance
 * Rose has been doing this for years, says no one has complained about damage to the floors
 * May want to have someone on the floor who can help with maintaining safety and helping folks
 * 50 people at $10 each = $500 per night
 * Concerns over building use change - would need to be billed as a one-time fundraiser
 * Would probably have to be an 18+ event
 * Ryan's going to find out more about insurance and email us, and reach out to the local roller derby teams
 * Consense on fees for for-profit groups:
 * disco room: $50/ hr, $150 for 1/2 day (4hrs), $300/full day
 * Ticket booth room: $25/hr, $75 /1/2 day, $150/ full day
 * Library: $25/hr, $75 /1/2 day, $150/ full day
 * Classroom off library: $10/hr
 * Basement: $45/ hr, $135 for 1/2 day (4hrs), $170/full day
 * Margaretha: Bottom-liners could be incentivized by paying them ~10% to coordinate for-profit events
 * Sarah: Need to remain affordable to remain attractive to the groups we're targetting
 * Stephen: We don't really have the resources to please people with money right now
 * Margaretha: Roles and responsibilities document
 * Stephen: How We Organize is working on this
 * Jenny: There's also this - bottomlining basics - https://docs.google.com/document/d/1fsm4dn4NHRl8D9mYYKDQAhF-IHMsOjRM-MVnnH_lXUk/edit
 * Robert: Those basement rooms need more work before they can be rented out
 * Kitchen working group
 * FNB wants to expand the kitchen
 * It would have to be enclosed
 * 4x6 walk-in cooler
 * Need an itemized budget submitted to Finances
 * David K is going to help Darin on the second FNB fundraiser, perhaps some of that money could go toward the kitchen buildout
 * First priority is to bring the kitchen up to fire & then health code
 * Backspace clinic day
 * Happening quarterly, fill the space with practitioners - Omni Wellness Day
 * Low- to no-cost workshops and classes
 * First one in late April
 * Wants to coordinate with BAPS to incorporate critical thinking
 * David has a friend who coordinates weddings!
 * Would have to limit loud activities in the rest of the building
 * Niki: In general we need to be more vigilent on sound issues and other conflicts between events in the space
 * David: Direct face-to-face conversation
 * Niki: If an event is charging a door fee, we should have a bottom limit for how much they pay
 * David: We should look at other places and see what they charge - Oakland Metro
 * Robert: Perhaps we could do an 'Adopt A Room' structure for groups to focus on particular rooms and spaces that need work
 * Event Rentals spreadsheet: https://docs.google.com/spreadsheets/d/1BXxNRMsfXNS93sUfToc_0iUwktK31EBUpnh6hVFwiVM/edit#gid=1736285254
 * $3K birthday party! woo!! - David
 * Korean drumming practice - probably we need to say no - Jenny
 * Drumming events seriously impact the space, we should limit them
 * Recurring Sunday events also
 * Congolese dance & drumming starting in February, 1 month trial - Niki
 * Habitat for Humanity volunteers coming on Monday (David)
 * Drywalling would be great, but we would need to buy drywall
 * Community Democracy Project - Jenny will ask for a fee or work-trade
 * Yoga teachers - Jenny will relay the below proposal to Rachel
 * ANNAH ANTI-PALINDROME + DOLL PARTS + LE HOMO - Jenny will say Disco Room is a no go
 * Bay Area DanceSafe - Jenny is in touch with Justin and will put it on the calendar
 * March 8th conflict - We Go Boom & Creature Human Creature - Niki will reach out to Sarah
 * Special Lecture for Cybernaughts - Jenny will follow up with Stan
 * Nutrition Basics classes - Margaretha will follow up with Sarah - scbumpus@gmail.com // (510)915-3820 // $25/hr seems reasonable
 * Reading Group meetings - Stephen
 * Anti Repression Benefit - David is following up
 * Isaura's Brazilian Workshop of Dance, Rhythm, Chant with Live Percussion - Niki is following up
 * Advocacy Training - Jenny is following up
 * Kommunity FK Show - Don needs to talk with David, Niki is following up
 * We Go Boom - Niki
 * Ecstatic Dance - Niki
 * Bay Area Sacred Harp singing - Jenny will follow up with Shani, ask for $50
 * San Francisco Sex Worker Film and Art Festival - Robert - Robert will ask for $800
 * Romeo and Juliet - Niki following up with Rachel - they will do a 40/60 split, need to ask to reign it in to 1-2 weekends, need to ask for a minimum $$
 * International Capoeira Encounter and Graduation - Niki following up with Cere
 * Musica Por Puppets CD release circus party! - Jenny will follow up
 * American Library Association Unconference - Robert
 * Adam and Tom's Wedding Reception - David meeting with them next week
 * 2 π r - dance and music production - Niki
 * No recurring events on Friday / Saturday / Sunday unless they're paying a minimum of $1K/day
 * Omni Membership - say $50/month, for groups that meet here regularly
 * Maximum # of hours for yoga: 1 yoga class each weekday max during primetime (6-9pm), to be reassessed in 6 months
 * Weekend hours - 4 max
 * Should also set max hours for loudness
 * Research Oakland Metro (David)
 * Add basement tasks to our to-dos (Jenny / David)
 * Proposal for 'Adopt A Room' (Robert)
 * Get drywall and acoustic green glue delivered by Monday (David and Robert)
 * Probably also need another drill or two
 * Jenny will send Margaretha the how-to
 * Robert will ask Roxie Theater how they charge for events
 * David will invite Tooth to Commons WG
 * Jenny will look into events on /calendar/ labelled 'jenny'
 * Niki will write up proposals on the wiki