Event:2016/11/03 Delegates

Weekly Omni Delegates' Meeting - 3 November 2016 7pm-9pm

Agenda

 * Introductions, Meeting Roles, and Delegates Count [10 minutes]
 * Announcements [10 minutes]
 * Bans [10 minutes]
 * Working Group Report-Backs [15 minuntes]
 * Proposal: Production Collective in Basement Inner Rooms [15 minutes]
 * Proposal: Basement Art Collective [15 minutes]
 * Proposal: Move a folding table into disco room? (5min)
 * Discussion: Building Purchase Timeline [20 minutes]

Introductions
Introduce yourself: Name; Preferred Pronoun; Affiliation
 * Niki: Agua Viva, she/her
 * Jenny: Agua Viva, Sudo, she/her
 * Marcus: he/him, ABDC, Agua Viva, working groups
 * Steve: he, BAPS
 * Julian: BAPS delegate
 * robb: SUDO delegate
 * Dragon: we/us Lib Lens, delegate
 * Rachel: GWS delegate
 * Mary Ann: Chiapas delegate
 * Kazoo: we/us, ABDC
 * Laura: working groups, she/her
 * Ken: he/him, CCL, delegate
 * Helen: FNB delegate, she/her
 * David: working groups, he/him
 * David: working groups, he/him

Meeting Roles

 * Facilitator/s: Niki
 * Explanation of hand signals: "deaf applause", "raised hand", "point of process", "direct response"(wildcard), etc.
 * Stacktaker: Kazoo
 * Timekeeper: Rachel
 * Notetaker/s: Jenny, Laura, dk
 * URL of this pad: https://pad.riseup.net/p/omninom
 * Vibe Reader: Marcus
 * Next meeting's facilitator(s): Marcus!

Delegates

 * ABDC: Kazoo
 * BAPS: Julian
 * CCL: Ken
 * CSC: Mary Ann
 * FNB: Helen
 * GWS: Rachel
 * LL: Dragon
 * Sudo: Robb
 * TIL: inactive
 * GCEA: inactive
 * Quorum: yes! 8/8 active collectives

Announcements

 * Marcus: Procures water :)
 * Niki: Has anyone seen the wooded octagon table that was previously donated by an architecture student? IF you see it let Niki know.
 * Robb: We should do something in support of Standing ROck.
 * Jenny: THere is a direct action training on the 12th here, and there is discussion for a funraiser here.
 * Steve: SURJ is having a series of events. Schedule is on their website http://www.showingupforracialjustice.org. TOmorrow is solidarity march
 * Kazoo is prinitng SR awareness raising posters if anyone wants to join.
 * Jenny: on the 10th 9am - 4:30 allyship workshop - http://creativeactioninstitute.org/news-and-resources/events/creative-tools-for-effective-allyship/

Bans

 * Add to list of people asked to leave

== Working Group Report-Backs

Building & permits
Not meeting regularly
 * This group needs help; https://omnicommons.org/lists/listinfo/building
 * Update on plumbing work for CCL?
 * DK: Currently scheduled for the first week of December. Affected areas will be 48th entrance hallway & the Pat Beets room. Floor will be trenched from 1/3 of te way into Phat Beets room to CCL's space. Hopefully will only last 3 days (depends on permitting reqs). Should not rely on the hallway during that time
 * Laura: Looking for estimate on sewer lateral - ask Tony? Private Sewer Lateral reg required when the building is purchased. About $12K. Will happen after we buy the building
 * Jenny: Joe and co have been working to finish the wall in the entrance hall, aiming to close that permit by it's deadline on the 16th of November.A layer of mudding and then painting is what is left, and electrical. Get in touch with Jenny or Joe to coordinate if you want to help.
 * Urgent need to final the entrance hall electrical

Commons
Meetings: Second and Fourth Thursdays at 7pm** This group needs help:** https://omnicommons.org/lists/listinfo/commons** https://omnicommons.org/lists/listinfo/booking
 * Meetings will probably be moved from Thurs to Tuesdays

Communications

 * Offers to revive? -
 * Julian volunteers! hooray!

Finance
Meetings: Currently conjoined with Fundraising (Mondays at 6pm)
 * Rent and bills are currently paid in full
 * Last rent check placed in John's mailbox yesterday 11/2

Fundraising/Buy the Building
Meetings: Mondays at 6:00pm
 * Community member has offerred to lend 5K in order to open escrow. Still not 100% confirmed.

#*&^ Control

 * abatement supplies live in a crate in the secure storage / tool room
 * high-frequency sonic traps
 * Possibly enforce a change in our group behavior that so we reduce their attraction to us. A working group will be formed to come up with a system to do this. Contact Marcus

Basement Art Collective
via Dragon:

i would like to begin assembling artists (visual) painters, pen and ink, small scale visual folk to collectively organize the basement space...this project, is the beginning of a larger project entitled A.B.C. ART BIKE CHUCH, with the ART part happening here, at Omni. Basicallay ART as a fundraising vehicle for radical organizing. since we already have ABDC and LLC and Supersonic Pandamonium (the inactive music group), this will help to streamline our Friday Community Arts mixers, we have been discussing with various members!

So far i am in contact with the BiD, and various community artists, musicians, and fashion design folks interested in the Omni. I am proposing to use the cornerspace near the southwest corner, old printshop space, and converting that space into 24 hour access workspace for visual artists. The support i am asking from Omni is to support the effort physically by helping to clear the space, and/or give the collective of artists permission to get rid of material that has been left there, and to support by assisting to promote ABC and other arts functions at Omni in the future thru promotions and/or ticket sales, etc.

The general idea is that this is like a WE WORK space, except that WE RADICAL and WE CREATE (...SPACE)! each participant in the creation of art in the space will pay reasonable rent $100-150/each, depending on how we (omni) decides how large square footage for how much $. ask me questions! please! i welcome your feedback! arktivist@gmail.com or call me @ 510.992.3544

Re: ventilation - longer-term issue. When FNB kitcen getss up and running, existing ventilation would blow into that area, would need some ducting. Individual artist workspace? Artists tools being out could be a concern. IF you've ever been to the Compound Gallery, they have open studios and you should go there to see their shared studio space adn the way it is laid out. Re: ventilation, there are individual air filters that are quiet - combined with airflow from fans will help to circulate clean air... about $500, having ~3 of them would be great, much more energy efficient and less noisy than current ventilation system. Also lighting is a huge concern - did some research on bright LED lighting
 * Discussion
 * Kazoo: This idea is kind of riffing off the co-working space in a way that will be easier to implement. It's getting harder and harder for artists to rent studio space.
 * Niki: Also think it's a great idea and excited to see more artmaking here... less concerned with how much people are paying than by who is stewarding that area, who the contact people will be, etc
 * Jenny: I'm into it too. ONe point abou tthe stuff down there. There is the offset printer that belongs to TIL, but maybe you could build a cover for it to double as a working desk. SUDO would like to move some of our printers into the basement. TEh plotter printer is down there. The CCL robot is also there. Everything esle is just leftover (i think)
 * HElen: Love the idea, but have 2 concerns. ONe it that it actually have a collective structure. The other is regarding the ventilation down there which artists will probably need.
 * Kazoo: there is a vent that needs a filter and it is really loud. But is prob can be made adequate
 * Rachel: Asks Marcus the status of his proposal. He withdrew it.
 * David: I also think it's a great idea. Always hoped for cultural production in the building. My concern is that the group structure is solid and they all get along, etc.
 * Dragon: Or shared, eg sharing a wall
 * Steve: Like the idea, perfect response to some of the objections to the coworking proposal - namely that it starts out as a collective. Not as interested in how it would relate to the Omni, but moreso the relation of the Omni to the world. First thing you said really appeals to me - working in an artistic way in relation to the world
 * Marcus: this is gret, actually. I'll give you all of the contact info for artists who expressed interest in the space. There were 4-5 different people who repsonded that they would take the printing equipment soon after I posted it on Craigslist. Also will pass on all the other research I did about the space
 * Jenny: In terms of 1st steps I would advised making a big call out for the first collective meeting. I can help you with that.
 * Steve: what Jenny was saying about the equipment there could be used -I second
 * Dragon: Ready to go, been talking with a lot of artists who are interested.
 * Laura: If you have this first meeting, then have the folks interested in joining come to a Delegates Meeting with more of a structured proposal & timeline
 * Helen: Proposal needs to be more fleshed out so that we can bring it back to our collectives to approve it
 * Marcus: Are they paying rent directly to the Omni, or...?
 * Dragon: (sorry didn't catch it all)
 * Laura: Easier for bookkeepers if collective manages the income from members & payments to Omni
 * Jenny: Support a fiscal sponsorship model, as the members can pay directly into

move a folding table into disco room
A minor proposal to:

1. Replace the existing legs on one of the 2x wooden tables in the ballroom (that I built for our wedding party) with strong folding / collapsable legs, to allow for easier storage.

picture of table: https://drive.google.com/open?id=0ByjR12L1MEjCVEFOb0VJbUNvZ2M

2. Move this one table, as well as a few folding chairs, up to the far west corner alcove of the disco room (just south of the stairs down to 48th), where I am hoping the table can then be stored on an ongoing basis from thereon out, to be used for meetings and such. The table would nominally be stored on its side in this area, along with the folding chairs.

disco room area in question: https://drive.google.com/open?id=0ByjR12L1MEjCY3h1SG9rQmRrNUk

This alcove/area is about 3' deep, fairly long (i.e., table-sized :) and somewhat out of the way. One downside is there is a mirror mounted to the west wall, that the table, if stored on its side, would partially block. If that is an issue, perhaps the table could be stored flat under the mirror, and the chairs stored adjacent to the mirror on the north side (staircase side) closest to the 48th st stairs.

Does this sound ok to everyone? Then we would not have to schlep chairs/tables up there for meetings, and then could be stored out of the way in there when not in use.
 * Discussion
 * Location proposed would block the mirror that is used by movement renters
 * Could remove the shelves that aren't being used and store against the exterior wall.
 * Why not put regular folding tables and chairs in there? David is partial to the tables and will be meeting in that room regularly.
 * Everyone likes those tables
 * There is general agreement and It is decided that this proposal doesn't really need more than this discussion.

AV room conversion proposal
via Robb:
 * Requests the delegates come to consensus on converting the a/v room (ground floor closet off stage) into a mostly empty green room for performers & ballroom event organizers to unpack & organize their instruments, gear, etc.

and on converting the recently departed liberated lens room adjacent to the crow's nest into a/v storage & operations room.

green room:
 * the two amps racks (maybe enclosed so could be used as a table)
 * low end plug & play audio gear that anyone may use.
 * maybe a chair or two

nu a/v room:
 * storage for sound & lighting gear
 * audio & lighting/projector control room

pros:
 * provide a lockable room for event organizers & performers to use that is near the stage.
 * provide easy access to easy to use a/v gear for omni event point people
 * rear mezzanine will be open during events for more capacity

cons:
 * will have to spend your time considering this matter until a way is made to secure the valuable gear in the nu a/v room (maybe build a lockable closet), it will be locked.

robb will bottomline the switch & anyone w/an a/v room key will be able get into the green room. a separate key will be for the nu a/v room & anyone who needs one can have one

Discussion

 * Laura: Concern re: heavy things having to be moved up and down the stairs
 * Robb: The amps will have to remain stored in the room off the stage
 * Helen: How much space will be made available for the green room?
 * Robb: 50% more space.. currently no room to do anything other than A/V stored stuff
 * DK:


 * Consenso: ABDC, GWS, BAPS, FNB, CCL, CSC
 * Abstain: Dragon (LibLens), Sudo
 * Blocking-0

Discussion Item: Building Purchase Timeline

 * Jenny can present - 20min
 * Timeline of tasks: https://docs.google.com/spreadsheets/d/17qHsn6HUcqWGElqFEdmauFQTrdE-JhyT5pZdJ2Yd6qQ/edit#gid=0

In sum, 1) Next 7 days: Send notices of Special Meetings to sudo room members; inform John of exercising option; open escrow & deposit $5K; sudo directors resign; new Omni Board elected

2) Nov 11-19: New Omni Board adopts resolution to amend bylaws and articles, approve purchase, and appoint new officers; Old Board approves Assignment of Option to Sudo; Sudo Room holds Special Board Meeting & amends Articles to change name

3) Nov 19-30: Brokerage account should be open by then; Funds deposited & escrow closed

4) OMNI WINS!

Discussion

 * Niki: Are there specific things you need help with?
 * chase and Standing Rock Caravan sendoff
 * Kazoo: Does anyone actually know who the anonymous donor-lender is? What are the values of the donor? How clean is their money that they're giving us?
 * Laura: Myself, yar and Matt
 * Ken: Is there anything that could come up that could fuck us over?
 * Jenny: John can't back out of it, legally bound
 * DK: The only way he could back out of it is by proving that we violated our lease in some way.
 * Laura: Mary Ann and I went to a workshop yesterday on nonprofit displacement in Oakland - put into context how amazing this opportunity is for us. Their proposed solutions are shared spaces / ownership. We're way ahead of the curve.
 * Kazoo: Should we move forward on organizing a celebration for the 21st?
 * fill in notes here***

Link to the Building Purchase Folder:
 * https://drive.google.com/drive/folders/0B4_Q7DQvNFT-UHl3Q2ZGTks1Njg?usp=sharing

= End of Meeting =
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