Event:2015/05/30 Commons WG Meeting

Commons Working Group Meeting 5/30/15 Attendees: laura, yar, dk, michael

Simultaneous interpretation

 * michael offers to provide equipment for simultaneous interpretation - radio transmitters and headphones
 * anytime we want to use them for an event, just let him know when it is
 * group holding the event needs to provide their own interpreters who are able to translate simultaneously
 * should have a mention on the website that this equip is available and maybe a field on the request form - do you need simultaneous interpretation equipment?

SPAZ arrangements

 * DK - Jim did occupancy calc for basement assembly area per building code. Came out to 348 standing.
 * Per city of Oakland, events with 50+ people open to the public needs a special event permit. SO what is public? Fire, ABC and police can all come in to say if an event is public. see docs here: https://drive.google.com/folderview?id=0ByjR12L1MEjCfnBpTmg5b251WWF4Z2xZREU1NlI4U0hsZEFsdVp3Znl0bGtZTFM2eVc2OVU&usp=drive_web
 * Will prob have to sell membership cards like Gilman to make private.
 * Should be <50 people if not private
 * Sprinkler issue for rooms sized for >49 people
 * RE insurance: it's possible for insurance to agree to cover a recurring monthly event in line with our regular activities, (a social event, fundraiser) but will take time, like at least 3 weeks. None of the current activities listed include dance parties. Kelly, the insurance person will look into this.
 * Could be probs with ventilation
 * will have to fully staff event. need way more staff. it was trashed last time. bottles and cans all over the basement.
 * how it's advertised is very important. if covered by our insurance it has to be a sudo/omni party at which SPAZ is a featured guest or something. but under their insurance then it's fine, but will be hard for them to get recurring event insurance, they may need one-offs. will be at least $100-150 per event for them.
 * CCL is considering a party the same night (Friday June 5)
 * selling alcohol makes an event AUTOMATICALLY public, no matter what else you're doing. they'd need a day license. 2 ways to get a day license: standard ABC 218 caterer's license. caterer has to fill that out. Or a 501c3 can pull an ABC 221 form. the nonprofit gets full liability and only ever gets 12 per year, i.e. if SPAZ becomes monthly then FNB can never have their own fundraiser. first time you pull a 221 you have to get OPD to sign it. possibly first few times. OPD might send someone to the party. has to be legit... also you have to sign something that says dancing is illegal after 1am.
 * dk thinks they should just not have alcohol because it's just too much a headache.
 * needs to always end at a specific time. can't wind down at 4:30 one time or 2:30 another time. needs to end promptly

This week's pending events

 * aikido class - ben's not here
 * SpaZ First Fridays Art Show with Music - see notes above
 * Isaura’s Brazilian Workshop of Dance, Rhythm, Chant with Live Percussion 6/6 3-6: will approve once Niki checks with event in disco room on loudness
 * Race, Space, Violent is at the same time and they checked "needs quiet? yes". will it be quiet enough in the disco room?
 * it'd only be the last 2 hours of their event
 * niki should ask their feelings on it?
 * also conflicts with Strike Debt in ballroom, so that's just not gonna work


 * EFF Speakeasy Meetup
 * jenny says: private, member-only, giving but not selling alcohol
 * should they pull abc through their 501c3? Don't need ABC in this case, if not selling and private.
 * Playback Theatre workshop for our ensemble 7/5 9:30-5;:30 ballroom SOmeone needs to talk to them about what they are offering, or be pp
 * Heart of Community Dinner: Living Sustainably Together in Oakland - niki said she's got this one
 * IMYP Book and T-Shirt Release - needs pp. prob shoud be moved to disco room
 * Tarot workshops
 * noemie will pp
 * we should consider charging them a little bit more. she's charging $25-35 per person so $15/hour for the space is not a lot
 * Healers/daisy world tour kick off - Laura will email but wont be day of pp - are they really asking for the basement? i would ask
 * New music at the Omni! The Town Quartet plays local composers. - dk is pp? ask dk
 * weaving radical journalism in mexico
 * yar still needs someone to explain how to be pp these days. feels like a lost n00b
 * Benefit for Emilia: kicking leukemia’s ass - complicated event. Jenny will email. - Niki already emailed, asked to meet in person, waiting to hear back
 * Stay Brown Stay Down Fest - Laura will follow up, see if Brenda can get trained as a point person. Emailed Brenda a week ago or so but she hasn't responded
 * Takun Takun (“move -move”/”Shake it “in Farsi) Persian DJ Dance Party Fundraiser - Noemie in touch, taking it slow
 * Building Our Future: 15 Years of A World Without Prisons - Laura is PP, trying to set up phone meeting with the organizer
 * Lyn Hejinian (Ballroom): Ask Stephen - Laura emailed
 * Lyn Hejinian (Disco Room)

Last week's pending events
https://omnicommons.org/wiki/Event:2015/05/23_Commons_WG_Meeting
 * Maximilian Klein - Jenny will write Max to let him know that date is unavailable - wrote 5/23 - he's working it out as a recurring DR class
 * Race, Space, Violence: Challenging Scholarly Praxis
 * niki, update? They're confirming times and budget for space rental but it's a go.
 * Nakba Educational Forum - haven't heard back, deleted
 * June 11th International Day of Solidarity with Long-Term Anarchist Prisoners - Jenny in touch with Centi, suggesting Disco Room - published, wrote back 5/23
 * Film screening of Fuck Off, Google! approve for 6/24 8-10 in ballroom. Mitch is showing. Will pass hat for Omni. Laura is PP.
 * Make | Believe Ball - Niki emailed, Julio is point person. Night before Halloween. Follow-up meeting in mid-June
 * thoughts on how much to charge appreciated (contact Julio) See if they are still willing to pay $2000 once they know they need insurance and Alcohol event permit. Insurance will be somewhere between $150-250, Im guessing.

other upcoming events this week

 * Cherie Hill
 * afghan spokescoincil still happening? jenny says still not sure
 * chani bockwinkel - sarah pritchard in disco room
 * modern postural yoga - max approved his own event
 * abby crain - sp in dr
 * yoga and social justice - melissa m
 * strike debt - who is pp?