Event:2018/01/27 Commons

Omni Commons Commons Working Group Meeting - Saturday 27 January 2018, 10:30am-12pm

Agenda

 * Introductions (5 min)
 * Booking guidelines for collectives events (20 min)
 * Bookings protocol (25 min)
 * Regular in-person meetings (10)

Attendees

 * (facilitator) Katrina
 * (note taker) Julio, Laura
 * David

Booking guidelines for collectives events

 * Send a reminder to consensus/discuss lists about event requests from member collectives: (also put it on the wiki)
 * Laura will draft this
 * Omni collectives use space for free for programmatic events or fundraisers - though sometimes also raise money for Omni.
 * If you are having a fundraiser and are raising a substantial amount, consider donating some to Omni.
 * Collectives need to submit an event request to commons. Can't just approve it themselves.
 * WG needs to make sure that it is not conflicting with other events, and that it appears properly on the calendar.
 * Commons will communicate that the event is approved and and publish it. Don't assume it's ok if you dont hear back.
 * Three days notice minimum required.
 * If you're a member of Commons WG and you are proposing your own event or for your collective, someone else on commons still has to agree to it
 * If it is a new or big event, work with the commons wg to make sure they function well and are legal (write a contract if there is alcohol, insurance needs)

Bookings protocol

 * David will draft this, share with the group for input
 * Responsiblities of collective holding events:
 * Communicate with commons and other event holders on the same day about relevant issues
 * Clean space before and after
 * If there is an event in the ballroom, have people use the Shattuck entrance
 * David suggests a checklist for collective events
 * In general, if there is an event conflict, the event that was requested first has priority
 * If there are many people (>100), strongly encourage renters to enlist help from Omni A/V folks, and if they are bring their own stuff, be very clear that they will not

Regular in person meetings

 * For continued commons working Group privileges to publish events, you have to attend a meeting and discuss and accept new guidelines new guidelines
 * Katrina thinks it's absolutely crucial that we actually meet and talk about the events

Action items

 * David will write 1st draft of general booking protocol an share it to wg for comments
 * Laura will draft protocol for member collective event booking
 * Julio will find a time for most people to meet.

Last Meeting Notes
https://omnicommons.org/wiki/Event:2017/12/21_Commons