Event:2016/09/22 Commons

Omni Commons Commons Working Group Meeting - Thursday 22 Sep 2016 (7pm-8:30pm)

Agenda

 * Introductions (7:00)
 * September Requests (7:10)
 * October Requests (7:20)
 * Post-October Requests (7:40)
 * Recurring Requests (8:00)
 * Cancelled Requests (8:10)
 * Retrospective on Past Events (8:15 min)

Attendees
name, pronouns, associations
 * Lynn
 * Jenny
 * Robb
 * James & Jolie
 * Doug

Doug - Anticapitalist Forum

 * Networking for radical anticapitalist projects, showing films, circle at the end
 * Donation jar at the front, or pass the hat, selling food
 * Switched date of first one to Oct 14th

Swing Dance Classes

 * James & Jolie - james@breakawayswing.com
 * Have some questions re: sound
 * Band is typically 9-10 and then 10:30-11:30 - typically 4-6 musicians.
 * Omni has about 5-6 mics total, plenty of mic stands (6-7)
 * Always good to have a few backup mics, maybe a few XLR cables
 * Night is the 25th of October, Tuesday night
 * 7-9pm classes in the ballroom, smaller class from 8:30-9 (10-15 people) in the Entrance Hall
 * Concerns about ventilation - we have fans
 * Will want a dedicated sound person
 * First lesson starts at 7, setup at 6:30, go til midnight or so
 * They'll collab on a parking map

September Requests (10 min)
Check for new Event Requests Have people fill out A/V request form https://omnicommons.org/avrequest

Sat 9/23-24 (10am-11:30pm) - Ballroom, Entrance Hall, CCL - BioHack the Planet Conference
 * Has promotion
 * Sponsors?
 * Past 10pm? Probably not
 * Look into insurance stuff - does CCL's cover it?
 * Deposit $500 + 50% by 3 weeks before
 * Alignment: Yes? CCL Sponsored event
 * Attendance: 100
 * Admission: $75
 * Offering: $1500
 * Point Person: Maureen
 * A/V: Music yes. Would like to livestream, lights on speakers, microphones & sound, at least two projectors & screens, at least one wireless mic
 * Alcohol: Yes. Permit required?
 * Food? Prepared offsite
 * Contract: Signed
 * Paid: Yes
 * Status:
 * 4/28: Moved from Aug 13 to Sept 23-24.
 * 6/9: Discussing it tonight in the CCL meeting. Jenny will check in with them about this and following event after meeting.
 * 6/23: Jenny will check in, wasn't able to prior.
 * 6/29: Jenny updated notes. Julio updated details here.
 * 8/25: Contract signed and Invoice paid. Jenny working with the organizers to procure one-day liquor license, probably through Sudo's 501c3.
 * 9/8: Jenny working with 221. Including the Micqa Benefit.
 * 9/22: Maureen went down to pull the ABC permit, and OPD required that she also submit a special event permit (typically $150, but they waived the fee down to $50), and requested that CCL email them whenever they're having classes. Jenny will talk to Maureen to further debrief.

Sat 9/24 (7pm-2am) - Basement Hall - Benefit for Micqa Griffin "This event would include DJs, fashion show, live music, and dancing."
 * Alignment: Yes
 * Attendance: 40
 * Admission:$10+
 * Offering: $200
 * Point Person: Almaz?
 * A/V: Yes, sound
 * Alcohol: No
 * Contract: No
 * Paid: No
 * Status:
 * 8/10: Submitted on time.
 * 8/11: conflicts with BioHacker Conference. Almaz will follow-up if they can do a different day or space.
 * 8/25: Almaz meeting with them Wednesday to go over details.
 * 9/8: Jenny: Biohacker conference happening until 11pm. Jenny will merge the info for the ABC permit request. Julio will invoice. Almaz will do contract.
 * 9/22: Chelsea has made a badass beautiful setup in the basement. Biohack conf 221 extends to 2am to incorporate her event

Mon 9/26 (2-5pm) - Ballroom - Sins Invalid Showing
 * Alignment: Yes!
 * Attendance: 20 max
 * Admission: N/A
 * Offering: $200?
 * Point Person: Jenny
 * A/V: Yes, sound
 * Alcohol: No
 * Contract: No
 * Paid: No
 * Status:
 * 9/8: Submitted late but highly aligned! Jenny will follow-up.
 * 9/22: Not happening, not quite accessible enough. Jenny will delete from calendar.

October Request (25 min)
Fri 10/1 (8pm-12am) Ballroom Art Show with Live Performances
 * Alignment: ?
 * Attendance: 50-100
 * Admission: $5
 * Offering: $300
 * A/V: ?
 * Alcohol: ?
 * Point Person: Almaz/Lynn
 * Contract: No
 * Paid: No
 * Status:
 * 8/10: Received very late. They know Gerald and Robb.  Nothing else going on that day.
 * 8/11: Lynn & Steve volunteered to be point people. Jenny can invoice & send contract & a/v request form. Steve will contact them and relay details to Jenny.
 * 8/25: Steve contacted them and sent info to Jenny. Lynn will follow-up via phone tomorrow.
 * 9/8: They want to use the ballroom on a weekend: October 1 available. Setup at 6pm.  Lynn doesn't want to be here the day of.  Ask Maggie if she's interested.
 * 9/22: Almaz will be there the day of. Robb will also be there doing sound. They've paid in full.

Sat 10/8 (8am-6pm) Sun 10/9 (9am-5pm) - Ballroom - 2016 IWW Organizing Summit
 * Alignment: Yes.
 * Attendance: 100
 * Admission: $25
 * Offering: $800
 * Point Person: Laura
 * A/V: ?
 * Alcohol: No
 * Contract: Signed
 * Paid: Yes. $800
 * Status:
 * 4/15: Laura contacted Kevin. Kevin responded 4/24
 * 4//28:Laura will follow up to sign contract
 * 7/14: Contract signed and deposit rec'd for October. Jenny will double-check the payment.
 * 9/22: They want to use less space and pay less. Jenny will check in with Laura.

Sat 10/8 (6:00pm-1am) - Ballroom Community & Youth Cultural Healing Ceremony
 * Alignment: Yes, GCEA
 * Attendance: 100+
 * Admission: $0-50 donation
 * Offering: N/A
 * Point Person: Almaz
 * A/V: ?
 * Alcohol: Yes
 * Contract: N/A
 * Paid: N/A
 * Status:
 * 8/23: Updated correct times
 * 9/8: Moving to 10/8
 * 9/22: Julio published (was draft). Ask Almaz for an update

Sun 10/9 (7-9pm) Ballroom - Benefit screening of #OO
 * Alignment: Yes, but they're not offering anything to Omni for what will surely be a lot of work, tho "Proceeds benefit Love not Blood & the Haiti Action Committee."
 * Alignment: GWS co-sponsoring
 * Attendance: 200
 * Admission: $100 + first $100 of door + 10% of additional collections
 * Offering: N/A
 * Point Person: Julio
 * A/V: Yes, They have a projector but no audio system
 * Alcohol: No
 * Contract: Yes
 * Paid: $100 deposit paid
 * Status:
 * 8/11: Robb will follow-up. Same day as Green Sunday (Entrance Hall).
 * 8/26: Julio reached out to Kevin, but he is hoping Charlie Hinton can coordinate.
 * 8/29: Charlie will coordinate with Kevin about how much can be contributed. Julio will check in by Sep 5. October 9 is the day of the Hatiant election so they want that date if possible to garner immediate support if necessary.
 * 9/8: Charlie will coordinate. Kevin will issue payment. GWS co-sponsoring.  Gerald interested in helping out.
 * 9/22: Contract signed, deposit paid.  Robb will help out.

Sunday, 10/16 Ballroom- 12-9pm - AS WE ARE ~ A CULTURE PLUS AFFAIR
 * Alignment: Yes, Dragon-sponsored
 * Attendance: 100
 * Admission: $10-20
 * Offering: $100 deposit + 50% split
 * Point Person: Dragon
 * A/V:
 * Alcohol: Yes, serving not selling
 * Contract: No
 * Paid: No
 * Status:
 * 9/8: All bodies fashion show. Dragon will draft a contract.
 * 9/22: Waiting for update from Dragon (Julio emailed)

Sun 10/23 - Mon 10/24 (all day) Disco Room - Write Around the World
 * Alignment: Yes
 * Attendance: 10-15
 * Admission: TBD
 * Offering: TBD
 * Point Person: Jenny
 * A/V: None, needs quiet
 * Alcohol: No
 * Contract: No
 * Paid: No
 * Status
 * 6/20: Submitted early. Same group as previous event.
 * 7/14: ?
 * 7/30: Jenny wrote to Peggy
 * 8/11: Dates reserved for now, specifics forthcoming
 * 8/25: No further info as of yet
 * 9/8: No further info. Jenny still working on the contract.
 * 9/22: By donation all weekend - part of an international writing workshop. They're asking for $1-$25 for the Omni from participants.

Fri 10/29 - 10/30 7pm-11:30pm Ballroom Omni Commons Halloween fundraiser
 * Alignment: Yes, FNB
 * Attendance: 200+
 * Admission: $15/admission, $10/food
 * Offering: all proceeds go to the Omni
 * Point Person: Arthur
 * A/V: Yes, sound
 * Alcohol: Yes
 * Contract: N/A
 * Paid: ?
 * Status:
 * 9/8: No update. Jenny will reach out to FNB folks.
 * 9/22: Jamal wants to do a halloween event on the 29th, Jenny will coordinate between Arthur and Jamal. Jamal (Urban Releaf) is offering $500. Perhaps Jamal could do one event on the 29th, and FNB on the 31st

Post-October Request (10 min)
Sun 11/6 (10am-3:15pm) Ballroom - 4th Annual Vegan Mac Down
 * Alignment: Yes
 * Attendance: 100-150
 * Admission: $10-15
 * Offering: $500
 * Point Person: Lynn
 * A/V: Yes, sound
 * Alcohol: No
 * Contract: Signed
 * Paid: Deposit $250. Remaining $250 due 10/6
 * Status:
 * 8/25: Aaron and Erica showed up to discuss details with Lynn.  Lynn will draft contract.  Julio will issue invoice.  Work together to make sure sound is prepped.
 * 9/8: They have signed the contract and paid the deposit.
 * 9/22: Jenny will double-check on payments, Lynn will check in with them.

Panel Discussion on Genetic Engineering
11/7 Ballroom -
 * Alignment: Yes (CCL)
 * Attendance: 200
 * Admission:
 * Offering: $100-$300
 * Point Person: CCL / Julio?
 * A/V:
 * Alcohol: No
 * Contract:
 * Paid:
 * Status:
 * 9/22 - Need to clarify the timespan

11/8 - Documentary Shoot - [ https://omnicommons.org/occupy/wordpress/wp-admin/post.php?post=3212&action=edit ]
 * Alignment:
 * Attendance: 4
 * Admission:
 * Offering: $400/day
 * Point Person: Joe
 * A/V:
 * Alcohol: No
 * Contract:
 * Paid:
 * Status:
 * 9/22: Joe in contact with Laura.

Fri 11/18 - Ballroom - Benefit show for Land Action 4 legal defense
 * Alignment: Yes
 * Attendance: 500
 * Admission: $20+
 * Offering: "lets talk we want to make you guys some money with this one"
 * Point Person: Jenny, others needed
 * A/V: Yes, sound - punk/metal show
 * Alcohol: Yes
 * Contract: No
 * Paid: No
 * Status:
 * 8/25: Jenny emailed Kelly clarifying occupancy limit, A/V request form, and need for alcohol permit and event insurance.
 * 9/8: Jenny pinged Kelly again for a reply to previous email.
 * 9/22:

7-11:30pm - 12/10 - Soul Train Party for Oakland Web Series - EASY - [ https://omnicommons.org/occupy/wordpress/wp-admin/post.php?post=3218&action=edit ]
 * Alignment:
 * Attendance:
 * Admission:
 * Offering:
 * Point Person:
 * A/V:
 * Alcohol:
 * Contract:
 * Paid:
 * Status:

Mon 12/12 (12am-9pm- likely the opposite am/pm) - Ballroom - Dance Class Performance
 * Alignment: Yes, neigbors
 * Attendance: 20-50
 * Admission: $5-$10 sliding scale
 * Offering: $100 plus % of the door
 * Point Person: Almaz
 * A/V: Yes, sound
 * Alcohol: No
 * Contract: No
 * Paid: No
 * Status:
 * 8/30: Received very early. Lynn followed up.
 * 9/8: Low amount, but it's only a Monday night. We could ask them for the first $100 in addition to the $100 deposit.
 * 9/22:

Sat 12/31 (7:30pm-12:30am) - Ballroom - [https://omnicommons.org/occupy/wordpress/wp-admin/post.php?post=3177&action=edit PHENOMENON 2017 Reflect. Realign. Rejuvenate.]
 * Alignment: Yes, Siren Project (A small all women volunteer run organization in Oakland - Raising Collective Consciousness, Creating Communities of Wellness)
 * Attendance: 50
 * Admission: $25
 * Offering: $250
 * Point Person:
 * A/V: Yes, sound
 * Alcohol: No
 * Contract: No
 * Paid: No
 * Status:
 * 8/31: Received very early. Someone should get back to them by September 10.
 * 9/8: HELLA not offering enough for New Years! Can we offer them another space since they are only 50? - Jenny
 * 9/22: Lynn offered the day before. Waiting for response

Wed 4/12 (5pm-12am) Ballroom - B.O.B. Fest Potluck Social
 * Alignment: yes (punks)
 * Attendance: 100-150
 * Admission: $0
 * Offering: "Budget-wise we can afford under $500"
 * Point Person:
 * A/V: Not really
 * Alcohol: Yes, serving not selling
 * Contract: No
 * Paid: No
 * Status: "We hope to have acoustic music for part of the night but the rest of the time will just be socializing and squaring away details for rest of fest. We are hoping to find a place which allows us use of a kitchen, which can provide us chairs/tables/plates/etc., and which is a activist community space"
 * 8/25: Almaz will follow-up
 * 9/8: No reply yet
 * 9/22:

Mon 4/17 (11am-6pm) - Ballroom - Berkeley Vegan Earth Day
 * Alignment: yes!
 * Attendance: ~500
 * Admission: $10
 * Offering: $1800
 * Point Person: Lynn?
 * A/V: Yes, sound at least
 * Alcohol: No
 * Contract: No
 * Paid: No
 * Status:
 * 9/8: Julio met with Hope. She really likes the space, but they need space for 500 people, which we're not ready for yet, and 40 tables for vendors, AND an adjacent space that is accessible for presentations that would seat 50-100. Our space is probably not sufficient, but they will get back to us if they change their mind, or can't find something more convenient.  Suggested using Omni and Temescal Arts Center, but she really wanted it to be inside the same building.

Recurring Requests (10 min)
9/7 - 11/9 - Treatment Room - Writopia Lab Writing Workshop
 * Alignment: Yes
 * Attendance: 4-7
 * Admission: $585 sliding scale
 * Offering: 10% or $230 - $410 depending on attendance
 * Point Person: Almaz
 * A/V: No
 * Alcohol: No
 * Contract: No
 * Paid: No
 * Status:
 * 8/11 - flexible with times. Almaz will follow-up tomorrow. I call Maggie Spilman, she didn't respond yet 8/12 & 8/17.
 * 8/18: Almaz talked to Maggie; she is awesome, hopefully we can have space for them
 * 8/25: Almaz in communication with Maggie. [JR note- If this falls through, recommend Chapter 510].
 * 9/1: Almaz met with Maggie and she won't be ready by Sept 7. Create recurring event when Maggie is ready.
 * 9/8: No change. Will get back to us after she talks to her supervisor in New York.
 * 9/22:

Fridays 9/9, 9/16, 9/23, 9/30 (6:45pm-9:15pm) Disco Room Bahiya Movement Dance Company Rehearsal
 * Alignment: Yes
 * Offering: $15/hr x 10 hours = $150
 * Attendance: 15
 * Admission: N/A private
 * Point Person: Lynn
 * A/V: amplified sound
 * Alcohol: No
 * Contract: Signed
 * Paid: Paid for first week. Paying weekly.
 * Status:
 * 9/2: Received late, but this is just a continuation of prior month recurring event.
 * 9/4: Contract and invoices sent
 * 9/8: Afia wants to pay weekly $37.50. [Julio: Is this continuing in October?]
 * 9/22:

Sundays 8/21-12/4 Temple of Light Georgian Choir Rehearsal
 * Alignment: Yes
 * Attendance: 15
 * Admission: N/A (private)
 * Offering: $20/hour for 14 4-hr rehearsals ($1120)
 * Point Person: Laura
 * A/V: None
 * Alcohol: No
 * Contract: Signed
 * Paid: Yes
 * Status:
 * 8/25: Laura took care of this. Contract signed and Invoice paid. 2nd invoice is currently overdue - can Laura ping? Lynn will follow-up with Laura.
 * 8/26: Fully paid through December.

Thursdays 9/15 - 11/17 (7pm-10pm) Disco Room - Green Windows Weekly Creative Writing Workshop
 * Alignment: Yes
 * Attendance:
 * Admission: $400 for ten weeks, with lots of individual discounts
 * Offering: $90/week, $900 total
 * Point Person: Jenny
 * A/V: None
 * Alcohol: No
 * Contract: No
 * Paid: No
 * Status:
 * 7/14: Jenny will set up contract/invoice/schedule. Peggy has a keycard
 * 8/11: Invoiced for $900, sent contract, & put on the calendar
 * 8/25: Private discussion w/ Peggy about maintenance of the upstairs and Omni's responsibilities for maintaining the spaces and clear communication about potential conflicts or relocations. Jenny wrote a new contract incorporating Peggy's concerns for Omni's liability, and reduced payment from $900 to $750. That shit was real.
 * 9/8: Jenny still working contract details.
 * 9/22:

Mondays (1st and 3rd) 6-8pm - Upstairs Den - Biweekly AEMP Meeting
 * Alignment: Yes, Anti-Eviction Mapping Project
 * Offering: $5 per meeting
 * Admission: free
 * Attendance: 12
 * A/V: no
 * Point Person: Julio
 * Contract: No
 * Paid: No
 * Status:
 * 4/13: Julio will draft a contract and invoice. Will need folks to open door first few times.
 * 4/28: Julio will facilitate getting them a key card once they sign a contract and pay the invoice.
 * 5/26: Julio to meet with Erin
 * 6/9: Julio to draft contract and do billing
 * 6/23: Update?
 * 9/8: Julio will work it in September

Retrospective on Past Events (5 min)
Dance Battle for TURFInc]
 * Sat 9/10 (12pm-9:30pm) Ballroom [https://omnicommons.org/occupy/wordpress/wp-admin/post.php?post=3025&action=edit

Previously

 * https://omnicommons.org/wiki/Event:2016/09/08_Commons
 * https://omnicommons.org/wiki/Event:2016/08/25_Commons