Event:2018/03/26 Commons

Omni Commons Commons Working Group Meeting - Monday March 26, 2018, 5-6.30pm

Agenda

 * Introductions (5 min)
 * Member Collective event procedure (5 min)
 * Damage deposit and refund process in Quickbooks (5 min)
 * Check overdue event invoices (5 min)
 * Pending Event Requests (30 min)
 * Recurring Events (5 min)
 * Nick Crisis at Classy Prom (5 min)
 * Commons Finances & Sliding Scale (5 min)

Attendees
facilitator: Lynn, time keeper:, note taker Lynn: Laura, Joe, Maria ,

Member Collective event procedure

 * Laura send the approved procedure to listservs
 * Sent 2 weeks ago, only a couple of questions and no other responses

Damage deposit and refund process in Quickbooks
https://merchantcenter.intuit.com/msc/portal/tpc/cc
 * Credit card transactions
 * Authorize funds
 * authorized funds are for 7 days - then they
 * put authorization in 10 days to guarantee event, but might expire in 7 days, so need to authorize again day of event
 * alternatives to CC: take cash or check (and actually deposit it, then refund)
 * We reviewed this again.

Pending Event Requests

 * GAR Music Video (3/31)
 * Spring Dance fundraiser for Teachers and Mentors (3/31) - PP:Robb Deleted
 * Comedy Show (4/7) Lynn: is $1200 enough for full house w/alcohol (gross $4000) Hasn't responded, will delete
 * birthday party (4/6) .. as per emails declined .. and now also deleted
 * Private Event (4/8) CDN meeting .. Katrina or Julio
 * IfNotNow Bay Area Hive Meeting (4/18) PP:Lynn, waiting for payment Happened! Paid!
 * Creative Facilitation Trainings (4/21) PP:Katrina, will accept $800 offer
 * Habesha Hackathon (4/28) Julio to follow-up (as per email)
 * Support Local Artists Art Show and Sale (4/29) PP:Katrina, checked back - they're rethinking; deleted request
 * Income Inequality Workshop (4/29) PP:Laura, Maria - Signed contract and paid
 * Senior Prom (5/18) - no followup - deleted
 * Capoeira Graduation (5/25-27) $1000 for Saturday and Sunday 14 hours still in discussion.
 * Intimate (name change, formerly Soul and Spirit) (6/2) PP:Joe agreed to $, working on alcohol permit, on calendar
 * Capoeira classes (6/4 onwards) PP:Lynn, asking for MWF nights 7-9 at $20/hour. Will do 1 month trial contract for sound concerns and people walking through. Will offer Disco Room as room is available still contigent on sound levels.  Could talk to freestyle soccer people
 * Awesome Orchestra (6/13) in discussion with Lynn
 * Electronic Indoor Garden (6/30) PP:Joe happening
 * Prom Themed Wedding Dance Party (8/4) PP:Laura, will get in touch to move this event along
 * 23rd Bay Area Anarchist Book Fair (9/15) PP:Laura, happening
 * Gar video shoot request for March 31 - Lynn emailed to see if still looking for space.

Recurring Events

 * GUST - Second Thursdays - Activist flashdancemob rehearsal (all welcome!) - $20/sesh - Jenny is PP
 * Uniquely Yours Writing Workshop - Julio wrote contract and invoice
 * Worker’s Discussion Group (3/18) - PP Julio; recurring event contract and invoice in place

Nick Crisis at Classy Prom/Security Issues

 * Enforce 1 security per 50 people; suggest CRC.
 * Joe: review upcoming events for any that might require strict security: None found
 * Katrina to research alternatives to 911: has been collecting resources. Mental health issues are more challenging. Will send link to the resources, make a handout for point people.
 * Julio to try to get a workshop for Alternatives for Mental Health Emergencies - what's the update?
 * Joe to call the Event Helper to get guidance: They wouldn't say anything.
 * Laura: The PP should also brief the security guards about the building, how we operate, what to look out for that is different han an typical venue, banned page
 * Lynn: establish relationships with a couple of trusted security firms so they have experience with us.
 * Lynn will look at names from Jenny for security companies and possible contact.

Commons Finances

 * January: $5,933! Great job! <3
 * February thus far: $4,055 Not bad!
 * March thus far: $2978

Last Meeting Notes
https://omnicommons.org/wiki/Event:2018/03/12_Commons