Event:2017/12/11 Finance & Fundraising

Finance/Fundraising Meeting - 11 December 2017

=Attendees=
 * Brian, Laura, Mary Ann, Jenny

= Updates = So we do owe the property taxes as assessed. Brian will call again to confirm our understanding of the non-payment provisions, an to ask if nonpayment will affect our eligibility.
 * Brian: talked to assessor and they haven't even looked at our appllication yet and will take a long time. It went to another department. Woman he spoke with said she will look at it next month maybe.
 * new sudopad: https://peoplesopen.net/pad/p/omnifinance
 * about $5700 in bank after dec mortgage - yay!
 * Phat Beets still haven't given us checks for Oct, Nov, Dec. Laura sent email to Asia.
 * Did not get the CAST grant - will ask DK to coordinate with another omnifinance person re: checking in about relationships w/ foundations
 * Mary Ann: Fundraising WG should be in direct contact with funders
 * Mary Ann: Someone Jose knows thru work suggested they could help us get large grants - should ask brewster if part of his donation could go toward an audit
 * Jenny: contact from Google who's a sudo member - wants to set up a call sometime this week - Jenny & Laura will contact
 * Brian: Best practice process could improve. At my job I process checks for deposit so can't open the mail. Consulting on that is maybe soething google could provide.
 * $400 has come in from fundraising letter.
 * Laura thanked new patreon donors
 * Laura: Peace Development Fund - applied last year but "didn't sound community organizing enough". I was talking to Mike E. who has been holding down meetings in entrance hall - antiauthoritirian spokescouncil looking to be "formalized"
 * should make a significant portion of the PDF about that project - part for space, part for resources. community organizing grant. - what do we think?
 * is our budget small enuf to qualify? - yes
 * Mary Ann: could actually make a reallly good case under their New Economy program... but saw that part of their funding comes from the Koch brothers... don't want any money from them. - Dealing With the New Economy
 * Mary Ann: Want to get a grant for murals in the Entrance Hall. Could get $$$ from Rainen, or Left Tilt.
 * Jenny: GWS raised $4500 before expenses at their event on Saturday.
 * There were 5 cases of beer left over.
 * Laura: i've drafted a letter to the ABC org about how ridiculous the Special Event Permitting process is, and the mistaken nature of their insurance requirements.
 * We have to schedule our annual meetings at which delegates will be renewed
 * We should write out tasks for each of the officers
 * Reduce OOC board to the minimum officers, different from OC.
 * Will have meeting January 18th to send out notice of meeting 30 days in advance
 * jenny will post 2016 taxes to wiki
 * Late fees need to be applied to overdue invoices - this should be automated.

= action items = From last meeting: * set up a security/damage deposit account for refundable event deposits, Link Event Rental product category to subaccount of Assets and write up Return Process for Commoners - Jenny and Brian * Amended OOC 2015 taxes [Jenny and Laura] * Need to find $1000 Ben & Jerry's Check or ask them for a new one :/
 * jnny: move notes to wiki
 * Brian will call assessor again to confirm our understanding of the non-payment provisions, an to ask if nonpayment will affect our eligibility.
 * Jenny will set up call with Greg from Google, Laura and MaryAnn
 * Send thank you notes to recent donors, and check for any overllook larger donors that need actual donor letter -Laura and Brian
 * Check in on reporting for 2014 $5K left tilt grant - jenny
 * Laura: Peace Development Fund grant
 * Mary Ann: work on getting an artist committed to painting a mural (Daniel Camacho?) then get funding, possibly from Left Tilt
 * Laura send letter to cops re SEP and event insurance, run by group first
 * Schedule Annual Meeting for both OC and OOC - re-elect officers and delegates - jenny
 * Laura draft notice of annual meeting
 * Jenny and Brian - write out job description/tasks for each of the officers
 * Fundraising WG review Kitchen fundraiser text. on omnikitchen pad. Jenny will send to Laura and Mary Ann
 * Perks - Jenny, Marc, Laura will review perk spreadsheet: