Event:2018/02/25 Commons

Omni Commons Commons Working Group Meeting - Sunday 25 February 2018, 2-4pm

Agenda

 * Introductions (5 min)
 * Regular Meeting (10 min)
 * Review and approve Member Collective event procedure (10 min)
 * Damage deposit and refund process in Quickbooks (10 min)
 * Check overdue event invoices (10 min)
 * Nick Crisis at Classy Prom (10 min)
 * Card access for regular renters (5 min)
 * Specifics of when you need damage deposit (5 min)
 * Pending Event Requests (30 min)
 * Recurring Events (5 min)
 * Commons Finances (5 min)

Attendees
Joe, Julio (notetaker), Katrina (facilitator), Laura (timekeeper)

Meetings

 * Prior agreement: first Thursdays at 5pm, but Maria cannot
 * Agreed on second and fourth Mondays at 5pm - SUCCESS!
 * Laura will follow-up with Almaz to make sure she knows
 * Make it a practice to attend at least one meeting per month
 * Julio to make a list of everyone's phone numbers
 * Next meeting March 12/26

Review and approve Member Collective event procedure

 * https://docs.google.com/document/d/1zzmqX0qquZIHy0Vy5M9iGi4RDE_t33pWGUD8JMgYnMo/edit?usp=sharing
 * Laura read current draft
 * Katrina: Should we soften the language? No. Keep "must" words
 * Suggestion to move discussion to list
 * Permits section
 * cutoff time for amplified sound
 * Laura will investigate and/or correct ambiguous time and send to commons list for feedback (before next meeting on March 12)

Damage deposit and refund process in Quickbooks

 * We need a better process for deposit than people giving us a check. I.e. find a way to charge/precharge and refund.
 * Motion to ask the finance working group to charge the $500 deposit and reimbursing. Simplest possible for the procedure.
 * Laura will talk to Jenny about the specifics of the process

Check overdue event invoices

 * Phat Beets $50 for holiday party... Julio will follow up with Asia
 * Justin Gilmore .. Julio follow up
 * Max Cadji .. Julio follow up with Max
 * Tony Gomez (east bay young democrats) .. Almaz' event .. Julio will follow up
 * Lamine DunDun classes .. Julio's event - financial hardship .. Julio will follow up

Nick Crisis at Classy Prom

 * Nick was banned from the Omni. Security wanted to call police.
 * Joe: We need a certain quality and quantity of security, and enforce not calling the police, or enforce/provide emergencies
 * Enforce 1 security per 50 people; suggest CRC.
 * Joe: review upcoming events for any that might require strict security
 * Katrina to research alternatives to 911
 * Julio to try to get a workshop for Alternatives for Mental Health Emergencies
 * Joe to call the Event Helper to get guidance
 * Katrina: Add to next meeting's agenda

Specifics of when you need damage deposit

 * refer to next meeting agenda

Card access for regular renters

 * Julio: there's a process for giving cards - website
 * Vouch for folks https://omnicommons.org/keys/

Pending Event Requests

 * Black panther party news paper exibition - Feb 11/13 - No response - DELETED
 * Help launch our 100 Year Starship project - Robb said he would talk to them - Julio asked for update
 * Irish dance ensemble rehearsal - Feb.24 - Julio asked Robb for update.
 * Sculpting A Story: A Writer’s Workshop - Katrina contacted them, didn't hear back - deleted
 * Youth Development and Food Justice Practitioners Gathering - Resend
 * Veteran’s PATH 1-Day Pathfinder Event - March 18 - won't respond
 * The Reparations Tour: Solidarity with the Black Power Blueprint - March 21 CSC no longer wants to co-sponsor - probably won't happen
 * Spring Equinox EP Release Party - March 24 - Lynn - hasn't heard back
 * Funxtaz CPLi Everything Mushroom Workshop - March 25 - Robb
 * Principles of the Bhagavad Gita. - April 1 - Lynn - received contract
 * ROAR Conference - April 7 - Katrina - will follow-up
 * Mireya’s Quinceañera & College Fundraiser - April 14 - date available now, Julio will respond
 * Performing Resilience - April-Mai - Joe - hasn't heard back
 * Habesha Hackathon - April 28 -Julio will respond
 * Income Inequality Workshop - April 29  - Laura will follow-up; Maria will shadow Laura
 * Support Local Artists Art Show and Sale - April 29 Katrina following up
 * EBMC Annual Spring Fundraiser - Katrina taking over for Laura
 * Senior Prom - May 18 - Laura follow-ed up, no response. will ask again
 * Palestinian Chilean Cultural Exchange Reportback Concert - June 9 - Joe send offer (Check in about security/political concerns)
 * Electronic Indoor Forest - June 30 - PP:Joe, working on it
 * Prom Themed Wedding Dance Party - August 4 / 18 - Laura
 * 23rd Bay Area Anarchist Book Fair - Sept 15 - Laura
 * Prospera Summit for Latina Entrepreneurs – 2018 - Oct 27 - Julio following up

Recurring Events

 * GUST - Second Thursdays - Activist flashdancemob rehearsal (all welcome!) - $20/sesh - Jenny is PP
 * Uniquely Yours Writing Workshop - expiring this month, renew contract? [julio/jenny]

Commons Finances

 * January: $5,933! Great job! <3
 * February thus far: $2,590 (pretty much entirely Stefan from Fusion Dance paying forward on feb & march)

Last Meeting Notes
https://omnicommons.org/wiki/Event:2018/02/08_Commons