Event:2016/06/09 Commons

Omni Commons Commons Working Group Meeting - Thursday 9 June 2016

Attendees
Laura, Jenny, Robb, Steve

Doug from neighborhood
Lives nearby (49th and CLark), has hosted music events in the barn there, and wants to find a bigger place to have music concerts/jams. Eclectic multiracial musicians - the Concentrates. INterested in Friday nights.

Question about W-9 Form (5 minutes)

 * Catalyst project asked for a W-9 form for reimbursement purposes
 * Should we provide it? Ask Jesse?
 * From Robb: what & why: positively identifies entity for tax purposes ** https://www.legalzoom.com/articles/how-to-fill-out-a-w-9-for-a-nonprofit-corporation
 * Form https://www.irs.gov/pub/irs-pdf/fw9.pdf
 * Only quesstion is whether to give our ein or FNB's since we aren't approved 510c3. Jesse out of town so will send with our number and then check with Jesse when he gets back

Upcoming in June (20 minutes)
Check for new Event Requests


 * Recurring (May 2016-May 2017) - - Ballroom? - Open Exercise Group
 * Alignment: Yes. sudo member?
 * Attendance: 5
 * Admission: $0
 * Offering: $0
 * Point Person: Julio / Dragon
 * A/V: no
 * Alcohol: no
 * Status:
 * 5/26: Julio reached out to Syd.
 * 6/9: Syd is not interested in getting insurance, so will not be having his group meet at the Omni. Deleted.


 * Thu Jun 9 & Sun Jun 12 (8-10pm) - Ballroom - Bonfire Makers WE GO BOOM
 * Alignment: Yes. social justice oriented theater collective
 * Attendance: 100
 * Admission: $10-15
 * Offering: Negotiable
 * Point Person: 60/40
 * A/V: No
 * Alcohol: No
 * Status:
 * 4/14: Jenny will contact
 * 4/28: Jenny contacted 4/28
 * 5/12: Laura followed up, working out $$
 * 5/16: signed contract for 6/3, 6/9 and 6/12 performances
 * 5/26: June 3 cancelled. Manually entered into calendar.
 * 6/9: Happening 6/9 and 6/12. Looks like attendance will be lower than they said it would be.


 * Thu June 9 and 23 (6:30pm-7:30pm) - Upstairs Den - Read Between the Wines June 9 and Read Between the Wines June 23
 * Alignment: ?
 * Attendance: 10-20
 * Admission: $5
 * Offering: $25
 * Point Person: Julio
 * A/V: No
 * Alcohol: Serve wine? Might qualify as private event.
 * Status: Bi-Monthly Book club with wine drinking
 * 4/28: If it's private event and they're not selling, it's okay. Ask them to check off RSVPs from meetup. Should use the Disco Room (enclosed space/private).
 * 5/26: Julio reached out.
 * 6/9: No response. Deleted.


 * Fri Jun 10 - Ballroom - ARISE High School-Class of 2016 Graduation Ceremony
 * Attendance: 350
 * Status:
 * 5/12: Possibly too many people
 * 5/26: Julio reached out to see if they could stick to Max Occupancy of 244
 * 6/9: They found another space, but want to work with us in the future. Deleted.


 * Sat June 11 (2-6pm) Disco Room - Community Connect
 * Alignment: Maybe
 * Offering: $40 at least
 * Attendance: 40
 * Admission: $10
 * Point Person: Jenny
 * A/V: No
 * Alcohol: No
 * Status:
 * 5/12: Submitted on time.
 * 5/26: Jenny will follow-up with Patricia at the May 27 event.
 * 6/9: Jenny waiting for reply from Patricia
 * First one 2 weeks ago was really good with about 40 people, room well set up


 * Sat Jun 11 (12pm-11:30pm) - Ballroom - Theater, Art, Music Community Building (Matt B event)
 * Sat Jun 25 (all day) - Ballroom - Mountain Turns Golden (Matt B event)
 * Alignment: ?
 * Attendance: 100 Max
 * Admission:
 * Offering: share of door?
 * Point Person: Matt B
 * Alcohol: No
 * A/V: No
 * Status:
 * PP: Robb/Matt B
 * 4/28: Matt will put in the requests for the two days. Event submitted.  Will decide the second week of May.
 * 5/12: Robb will ask about what he is offering.
 * 5/16: robb - Matt is offering 20% of the door
 * 5/26: Robb sent Matt an email sent requesting contract
 * 6/9: Contract?


 * Thu Jun 16 [or Fri Jun 17] - Ballroom (7pm- 10:30pm) - Evening Concert / Music Video Release
 * Alignment: ?
 * Attendance: 40+
 * Admission: $5-10 Suggested donation
 * Offering: Door Split 30% to Omni, negotiable
 * PP: ?
 * Alcohol: No
 * A/V: They have PA. Need projector.  Need chairs.
 * Status:
 * 6/5: Received very late. Needs PP.
 * 6/9: Dragon will contact organizer. Jenny can help fill out contract, be here and set up project, will also talk to DK about helping becasue he is friends with one of the folks


 * Sun Jun 19 (6:30pm-10:30pm) - Ballroom - Lexxx Presents #8 LIVE at Omni Commons
 * Alignment: Yes? aspiring member collective
 * Attendance: 50-80
 * Admission: $5-8 NOTAFLOF
 * Offering: 50/50
 * Point Person: Theo, Anka, Dragon (not Vanessa)
 * A/V: Contact
 * Alcohol: No
 * Status:
 * 4/14: Theo and vanessa will communicate with Lex about helping w event and get back to laura about signing contract
 * 4/28: Vanessa contacted Lexxx. Laura will help with contract and invoicing.
 * 5/26: Laura will contact Theo about contract and invoicing. Anka, Theo and Dragon will  be here day of.
 * 6/9: No call, no show, rude texts. Cancelled? By unanimous decision of the commons we are cancelling due to unresponsiveness, promoting the event without sharing promo materials, and threatening to sue us.


 * Fri Jun 24 (was Jun 10) - Basement, Entrance Hall (6pm- 12am) - Artist Open Door
 * Alignment: ?
 * Attendance: 75-125
 * Admission: $5.00 before 10pm and $10.00 after 10pm.
 * Offering: $1000 if alcohol approved, if $700 if not
 * PP: Almaz/ Laura
 * Alcohol: Almaz will confirm they don't want alcohol
 * Status:
 * 5/12: Robb reached out and this is what they said: "We we're hoping to use the entrance hall for the at gallery and the ballroom( the large room with the stage and bar) We are interested  in seeing the basement as well and possibly including it for our show. "
 * 5/16 Laura: I spoke with RObb. Organizers of this event are flexible about space. Willing to use entrance halll and basement, leaving ballroom free for Bonfiremakers show.
 * 5/26: Laura helping Almaz with insurance and ABC license matters.
 * 6/9: Moved to June 24.


 * Fri Jun 24 (6:30pm-10:30pm) - Ballroom - Rock Against Racism! concert
 * Alignment: Yes (anti-fascist concert)
 * Attendance: 100-200
 * Admission: $5-10
 * Offering: $100-200, possibly more depending on turnout
 * Point Person: Morgen?
 * A/V:
 * Alcohol: No
 * Status:
 * 6/5: Received very late. Needs PP. From Morgen: This will be an antifascist benefit to help us raise money for printing and getting busses to go out to Sacramento to counter and shut down the white supremacist demonstration in Sacramento on June 26th.
 * 6/9: This event is unlikely to raise a worthwhile amount. Also there have been allegations that Morgen didn't deal properly with money raised for the Knowland Park campaign. Jenny will communicate with Morgen.


 * Sat Jun 25 (9pm-) - Ballroom/Basement - Mutant Mind Meld SPAZ party
 * Alignment: Yes (anti-fascist concert)
 * Attendance: hundreds
 * Admission: $10-20
 * Offering: a favorable split
 * Point Person: Jake?
 * A/V: ?
 * Alcohol: No
 * Status:
 * 6/5: Received very late. Same day as Mountain Turns Golden. Possibly in the Basement.
 * 6/9: They found another location, deleted

July Requests (20 minutes)
Check for new Event Requests


 * Sunday Jul 3 (9pm-1am) Ballroom 4th of July Party Fundraiser
 * Alignment: Yes? Urban Releaf
 * Attendance: 250
 * Admission: $10
 * Offering: $500
 * Point Person:
 * A/V: ?
 * Alcohol: No
 * Status:
 * 6/9: Jenny will contact and pp, be extra meticulous about insurance, have bouncy house. We should have someone at the door checking money and with clicker


 * Thu Jul 7 6pm-8pm Ballroom SEEDS Volunteer Appreciation Party
 * Alignment: Yes
 * Attendance: 50
 * Admission: $0 (private)
 * Offering: $650
 * Point Person: Julio, Almaz
 * A/V: ?
 * Alcohol: Serve, not sell
 * Status:
 * 6/9: Julio willing to PP if no one else is. Will need to move Delegates Meeting to Entrance Hall.  If private event, and not selling alcohol, do we need an ABC license? No permit needed if  no money is exchanged at the event or for admission. Need guest list. Do need insurance that includes host alcohol coverage. Almaz will work with Julio.


 * Sat Jul 9 (All Day) Ballroom [https://omnicommons.org/occupy/wordpress/wp-admin/post.php?action=edit&post=2866 PRogress and Poverty
 * Alignment: Yes? CoHousing California
 * Attendance: 100
 * Admission: $49-75 sliding scale in advance
 * Offering: $1000
 * Point Person: ?
 * A/V: ?
 * Alcohol: No
 * Status: Raines was asking about also having a welcome party the night before. He offered $200 more and to make some investment in the space. Agreed to wireless mic purchase
 * 6/9: Jenny is PP. Laura will follow up with organizer in NY to answer questions he has. Per Raines - Jacob has provisionally signed contract with Hub, still negotiating with them. He will help bring afterparty stuff here.


 * Wed Jul 13 (7am-11am) Ballroom Sihasin
 * Alignment: Yes! Omni Benefit Show > Robb
 * Attendance: 244
 * Admission: $20 suggested
 * Offering: 50/50 after expenses
 * Point Person: Robb?
 * A/V: ?
 * Alcohol: No
 * Status:
 * 6/9: Robb entered this in April. Not through occupy form, but directly in wordpress, so no email to reference. Click the link. Needs to fu with the contracts. Wall try to get the musicianwho is playing the Ountain Turs GOlden to open. Pat Xu said he would do flyer. Running Wolf is asking someone to talk aobut Sacred Sites. Dragon suggests Ohlone filmmaker doing something as well. * Discussion about various native american venues and people to reach out to * East Bay Intertribal, Native Health Center


 * Sat July 23 (8am-10pm +2 hours setup Friday) - Ballroom, Entrance Hall, Disco Room, Basement Hall - Hackathon
 * Alignment: ?
 * Attendance: 400 + 3-4 breakout rooms
 * Admission: Free
 * Offering: $3000-5000
 * Point Person: Jenny?
 * A/V:A/V Equipment, Power Cords, Projectors, WiFi, Tables, Chairs
 * Status: a lot of money, and probably a lot of work. Conflict with "Private Party".
 * 4/28: Private Party takes precedence. Maureen will tell the Hackathon folks they can't do it that weekend.
 * 5/12: Asked Maureen last week if she'd followed up, no response. Jenny followed up yesterday asking if they were still interested in hosting a hackathon at omni.
 * 5/17: Jenny got details and thinks it's beyond our current capacity
 * 5/26: Might be hard to coordinate to ensure we keep people in the right spaces, might need to setup video. We have 5+ projectors available in the building.  Jenny may not be here.  We should have a meeting if Jenny cannot be here.
 * 6/9:Request modified: moving the event date to 7/30. Here are some details:

Estimated Number of Attendees: 200 Venue Requirement: Open Space that can fit 200 people + 3-4 breakout rooms that can fit 50 people Target Demographic: High School and College Students in the Bay Area Dates: July 30 (Saturday) Times: 8:00 am - 8:00 pm (+2 hours setup on 7/22 Friday) Amenities needed: A/V Equipment, Power Cords, Projectors, WiFi, Tables, Chairs


 * Sun Jul 24 (2pm-10pm) - Ballroom - Safe Space All Ages Show
 * Alignment: yes?
 * Attendance: 120
 * Admission: $5
 * Offering: ?
 * Point Person: Theo, Robb, Anka, Dragon, Laura for logistics (not Vanessa)
 * A/V: ?
 * Alcohol: No
 * Status:
 * 4/28: Laura will work with them to draft a contract.
 * 5/26: Theo needs help with coordinating sound. Robb and Anka available. Almaz and Dragon want to be involved. Coordinating offline.
 * 6/9: Dragon - Theo sent him an email, but he didn't see it. Theo didn't show up to the sound training - agreed to come to liberated lens show to tear down but then emailed couldn't make it. Laura - contract signed.

Recurring Events (5 minutes)
Check for new Event Requests
 * Sun May 22 (10pm?) - Ticket Booth Room? - Uniquely Yours - Creative Writing Workshop
 * Alignment: Yes. Formerly at RPS
 * Offering: 40%
 * Attendance: 10-20
 * Admission: $1-25
 * Point Person: Jenny
 * A/V: ?
 * Alcohol: no
 * Status:
 * 4/28: Jenny reached out.
 * 5/4: Happening every 4th Sunday in the Disco Room, $20/hr for 3 hours or 40%, whichever is higher. To be reviewed in July! Contract sent, no invoice yet.
 * 5/26: Contract signed. They will pay $60 on Monday. On the calendar.  Robb let them in. They were appalled about the bathroom and the kitchen.
 * 6/9: Jenny on it. Interested in another workshop in the fall. Person is coming in to get card program and pay on MOnday. Wants space cleaned beforehand.


 * Weeknights in May, June, July - Disco Room - DeeBeat Workout
 * Fitness class
 * Alignment: Probably
 * Offering: $20 per class
 * Admission: `$10 suggested donation/sliding scale
 * Attendance: 10-15
 * A/V: Robb in dialogue
 * Point Person: Robb/Julio
 * Status:
 * 4/4: Julio and Robb met Kari to talk about details and check out spaces. Disco Room and MPM Space are preferred. Kari is looking into insurance options.
 * 4/14: Robb wrote a contract with Kari. She has sgreeed to give us 30 days notice for any class she wont be having or she will be invoiced
 * 4/28: She's checking on insurance and will get it; Julio will invoice Kari for $60 for 3 weekly classes in May.
 * 5/26: May invoice paid. Julio asked Robb/Kari if classes will continue in June.
 * 6/9: RObb will follow up about continuing contract. NO complaints from CCL about noise.


 * Mondays (1st and 3rd) 6-8pm - Upstairs Den - Biweekly AEMP Meeting
 * Alignment: Yes, Anti-Eviction Mapping Project
 * Offering: $5 per meeting
 * Admission: free
 * Attendance: 12
 * A/V: no
 * Point Person: Julio
 * Status:
 * 4/13: Julio will draft a contract and invoice. Will need folks to open door first few times.
 * 4/28: Julio will facilitate getting them a key card once they sign a contract and pay the invoice.
 * 5/26: Julio to meet with Erin
 * 6/9: Julio to draft contract and do billing.

Post-July Requests (20 minutes)
Check for new Event Requests


 * Mon, Tue, Thu Aug 8, 9, 11 (6pm-8pm) - Disco Room - The Practice Writing Workshop
 * Alignment: Sorta. Collaborative. Free.
 * Offering: $12/hr = $72 total
 * Attendance: 12 max
 * Admission: $0
 * Point Person: Julio
 * A/V: No
 * Alcohol: No
 * Status:
 * 5/2: Julio had a conversation with Jamie, and she's happy with the Disco Room.
 * 5/26: People okay with idea.
 * 6/9: Julio working on contract and invoice.


 * Thu-Sat Aug 25-28 (9am-6:30pm) - Disco Room - Somatics & Trauma Advanced Training Course
 * Alignment: Yes. Social justice oriented training on generative somatics
 * Attendance: 40
 * Admission: $1000 (private training)
 * Offering: $400-500 per day
 * Point Person: Robb/Julio?
 * A/V: ?
 * Alcohol: No
 * Status:
 * 4/28: Robb will contact them.
 * 5/26: Robb contacted them.
 * 6/9: Response time lag --> found another space. May want to do events here in the future. Deleted.


 * Sat Sep 3 (8am-6pm) - Ballroom - IWW Delegate Convention
 * Alignment: Yes.
 * Attendance: 100
 * Admission: $25
 * Offering: $1000
 * Point Person: Laura
 * A/V: ?
 * Alcohol: No
 * Status:
 * 4/15: Laura contacted Kevin. Kevin responded 4/24
 * 4//28:Laura will follow up to sign contract
 * 6/9 IWW will be elsewhere but Prison Organizing Project of IWWwill be in disco room . Laura coordinating with them

Sep 17 9:45am-5:30pm Ballroom Progressive Lawyering Day
 * ALmaz will PP.


 * Sat Sept 23-24 (10am-11:30pm) - Ballroom - https://omnicommons.org/occupy/wordpress/wp-admin/post.php?post=2653&action=edit BioHack the Planet Conference]
 * Alignment: Yes? CCL Sponsored event
 * Attendance: 100
 * Admission: $75
 * Offering: $1500
 * Point Person: Maureen
 * A/V: ?
 * Alcohol: Serving?
 * Status:
 * 4/28: Moved from Aug 13 to Sept 23-24.
 * 6/9: Discussing it tonight in the CCL meeting. Jenny will check in with them about this and following event after meeting.


 * Sun Sept 25 (10am-11:30pm) - Ballroom - https://omnicommons.org/occupy/wordpress/wp-admin/post.php?post=2834&action=edit BioHaxus 2016]
 * Alignment: Yes. CCL Event.
 * Attendance: 100
 * Admission: ?
 * Offering: ?
 * Point Person: Maureen
 * A/V: ?
 * Alcohol: Serving?
 * Status:
 * 4/28:
 * 6/9: Discussing it tonight at CCL meeting

Done/Retrospective (5 minutes)
Check for new Event Requests


 * Fri May 27 - Mon May 30 - Ballroom - Mandinga Batizado and Women's Event
 * Tue May 27 (6-10p) - Disco Room - Community Connect: Networking for a sustainable life
 * Sat May 28 (6p-11p) - Entrance Hall and Disco Room - Copa Comunidad Workshop and Party
 * Mon May 30 (6p-8p) - Basement Library - Land Action General Meeting

Previously

 * https://omnicommons.org/wiki/Event:2016/05/26_Commons
 * https://omnicommons.org/wiki/Event:2016/05/12_Commons
 * https://omnicommons.org/wiki/Event:2016/04/28_Commons