Event:2017/02/16 Delegates Meeting

Omni Delegates' Meeting - 16 February 2017 7pm-9pm

Agenda

 * Introductions, Meeting Roles, and Delegates Count [10 minutes]
 * Announcements [10 minutes]
 * Bans [10 minutes]
 * Working Group Report-Backs [15 minuntes]
 * Proposal: Add Lynn Howe & Brian Feraru to 'legal' list: [5 minutes]
 * Proposal Y: [15 minutes]
 * Discussion Z: [10 minutes]

Introductions
Introduce yourself: Name; Preferred Pronoun; Affiliation Gerald (FNB/LibLens he/him), Mary Ann (CSC), Rachel (GWS she/her), Ken (CCL), Spinach (LL) they/them, Lynn (Commons she/her), DK (Building he/him), remote-Jenny (Sudo/Finance/Communications she/her), remote-joe (FNB/Building), remote-marcus (ABDC / Fundraising)

Meeting Roles

 * Facilitator/s: DK
 * Explanation of hand signals: "deaf applause", "raised hand", "point of process", "direct response"(wildcard), etc.
 * Stacktaker:
 * Timekeeper:
 * Notetaker/s: DK
 * URL of this pad: https://pad.riseup.net/p/omninom
 * Vibe Reader:
 * Next meeting's facilitator(s):

Delegates

 * ABDC: marcus
 * BAPS:
 * CCL: ken
 * CSC: Mary ann
 * FNB: Joe
 * GWS: Rachel
 * LL: gerald
 * Sudo: Jenny
 * TIL: Inactive
 * YES: Inactive
 * Quorum: 7/8 active collectives, yes

Announcements

 * Two working groups - Finance&Fundraising and Commons - are transitioning to using Slack and Trello for commnication and task management. Members of those groups are especially encouraged to sign up. Invitation links have been sent out to those listservs. Email Laura@omnicommons if you need help or if you want to sign up but are not on those working groups.
 * The Property Tax Exemption application requires a schedule listing of *every entity that uses the space*, with attached federal or state exemption letters. This does not apply to fiscally-sponsored projects (considered Omni), but does apply to individuals and groups renting the space, even if just once. Need state or federal exemption letters for: Phat Beets, TIL, CCL, and GCEA/YES. I have FNB's and CSC's. Send them to jenny@omnicommons.org plz
 * sudo room 5 Minutes of Fame is now happening every First Wednesday in the ballroom - 5min lightning talks from anyone working on a rad project! Sign up to give a talk at https://sudoroom.org/wiki/5MoF_2017-03-01
 * GWS having planning meeting SUNDAY in SF to help plan the INT'L WOMENS STRIKE on MARCH 8 @ 2940 16th st, in the mission (Red Stone building) @ 11am

Bans
no bans, nice
 * Add to list of people asked to leave

Building & permits
Meetings: Mondays at 8pm
 * remoteLaura: Is there an update on forming a group to develop the 5-10 year building upgrade and maintenance plan?


 * Gerald: Kitchen remodel project.
 * Joe, Tuan & Gerald met. Took film footage to create a commercial (for youtube?) to ask public for financial assistance to remodel kitchen.
 * Wants official permission from Omni to raise funds. Can't just have any ol person throwing fundraisers in omnis name.. should be a formal process. Accountability..
 * What do we say in this 'commercial' that is ok / legal stuff / messaging?
 * What is the 'process'?
 * Dk: I can help a bit
 * Mary-ann: Is LL its own 501c3?
 * jnny: it's a sponsored project right.
 * Ken: wants to help out. wants a kitchen with fermentation.
 * Jenny: Kitchen project was approved by fundraising WG. I believe Matt and Joe put together a budget for a Kiva Zip loan here: https://docs.google.com/spreadsheets/d/1m4tsKXAMUNxd3j_yjOyT_YHavSRUGRAdrPUaRscIs1k/edit#gid=0 - highly recommend, but Kiva Zip will probably cap any (interest-free) loan at $8-10K, so we should go for a crowdfund... think emphasis on FNB & CCL outreach would make this an easy ask.
 * joe: Yes, FNB would love to move this along.  I will seriously give myself a good kick in the butt.
 * marcus: so AV  hasn't had a serious talk about what to do with the funds raised, but could that loan just get repurposed into that, and that group manage repayment and such?
 * jenny: no unfortunately, it's really bad accounting practice, would potentially disfavor us with kiva, and also we need well over $7500 (more like $75,000) to upgrade the basement kitchen
 * marcus: ohhhhh, my bad ur talking about basement kitchen, yes that's dif. ok
 * DK: Ok we're gonna wrap up this topic of the kitchen specifically, by picking a time to meet: email thread with gerald, ken, joe, david, patrik, matt. will PM one another
 * jenny: i think anca was also working on this fyi


 * This group needs help; https://omnicommons.org/lists/listinfo/building

Commons
Meetings: Second and Fourth Thursdays at 6pm
 * Income from Jan events was $4,591.00. So far $1,548 for Feb
 * Tons of requests every month. This group needs help:
 * https://omnicommons.org/lists/listinfo/commons
 * https://omnicommons.org/lists/listinfo/booking

Communications

 * Julian and Jenny currently comprise the Communications Working Group. We'd like to get a newsletter out ASAP, but could use your help! Have an announcement, photo, or statement you think we should include? Email it to comms@omnicommons.org and/or join the list at https://omnicommons.org/lists/listinfo/comms

Finance
Meetings: Currently conjoined with Fundraising (Mondays at 6pm)
 * (via jenny) - Brief summary of 2017 budget that was sent to 'consensus' list last week, updated today with 2017 actuals to date: (budget doc is here, summarized below: https://docs.google.com/spreadsheets/d/1rvkMc5lmd8PovoViNLdvlrv0tSyvrH7iB0SmGqaFec8/edit#gid=1673282501 )
 * Currently in accounts: ~$45K
 * Currently due as of Feb 16: ~$25K
 * Jan income was ~$42K including the $32K surplus from the stock donation. Expenses were ~$9K.
 * Feb income so far is only $3,700, half of which came from events and recurring donations. Only 4 collectives have paid their February invoices which were due the third week of January.
 * Expenses for Feb are just over $25K which includes about $12K in loan repayments immediately due, $4700 to Jesse for a portion of the fees we owe him, the mortgage payment of $5677, PG&E bill of $1100, $700 for Jan & Feb Waste Management bills, and nearly $1000 in insurance payments.
 * Highest outstanding invoices include CCL (~$5000), Sudo ($2400), YES ($1400), Phat Beets (~$900), with an outstanding invoice total of over $25K due March 1st.
 * Subsequent monthly expenses total about $15K until July, when the bulk of emergency loans have been paid off. Only then will our expenses average at or under $10K.
 * Projected monthly recurring income for the rest of the year is slightly under $10K/month, *including* an estimated $2K/month in event rentals
 * Basically - plz continue to pay your invoices on time or early, raise donations for Omni at events and online, spread the word and ask members of your collectives to help out in working groups. Apply for grants. Solicit high-paying event rentals. Pray.

Fundraising
Meetings: Mondays at 6:00pm

Gerald & Spinach's cafe proposal

 * Spinach wants to start a cafe now that Agua Viva has dissolved
 * An option inbetween fast-food & $5 coffeee.
 * Has friends that cook
 * Prepackaged food (sandwiches)?
 * Is it legal to just open a cafe in there? What does omni need from folks involved in this?
 * Lynn: Need a written proposal
 * Ken: In favor. Lotta logistics
 * Jenny: Let's set up a meeting, we (AV) can go over all the deets of opening a cafe. Would encourage that you invite Niki to join as a partner, fwiw, tho she's currently super busy w/ baby.. also Marcus ^_^
 * DK: Agree with jenny, thats what I was gonna say :)
 * Spinach: Has friends that can help
 * Gerald: volunteers for improvements work
 * Jenny: here's a quick punchlist - business license, accounting software eg Xero, register with the Board of Equalization, submit fictitious business name, 5-year budget, mid & final inspections for building permit and pay labor costs to fix plumbing, electrical. business plan, ~$10K in funding.
 * marcus: do you guys have set meetings yet?
 * After talking with Agua Viva, Spinach will send a draft proposal via gerald to consensus
 * Spinach is bailing. Thank you jenny & marcus for feedback! They will hit you up
 * done with discussion on this one..
 * done with discussion on this one..

Proposal to add Lynn Howe (President) and Brian Feraru (Treasurer) to the Legal listserv

 * From Laura on 2/16/17
 * Our President and Treasurer should be able to see and weigh in on communication with Jesse Palmer, our lawyer. They should be added to the Legal listserv where our lawyer, Jesse Palmer, communicates with the Omni. Because of confidentiality, only people who have been approved by the delegates to communicate with him can be on the listserv.
 * When these two are added, anyone who is no longer actively involved with managing the Omni should be removed.
 * If possible, this proposal should eb agreed upon at this meeting so the officers can participate in ongoing legal communications.


 * Friendly amendment: Splitting this proposal between adding Lynn & Brian to the legal list, and removing unnamed parties from the legal list. People who are getting removed should be named before voting on that.
 * I can see that jenny is writing the current membership

Part 1 - Consenso on adding Lynn & Brian:
 * Yay: Jenny (sudo), Marcus (ABDC), Joe (FNB), Gerald (LL), Rachel (GWS), Ken (CCL),
 * Nay:
 * Abstain:
 * Passes? Yes
 * We will come back to removal part of this proposal if those being removed are named

Currently on Legal list:
 * Daniel (sudo)
 * David K (building/finance)
 * Helen (FNB)
 * Julio (sudo/Commons)
 * Marcus (ABDC/Fundraising)
 * Matt S (sudo/Building)
 * Laura (Finance/Fundraising)
 * Robb (sudo/LibLens/FNB/Commons/Building)
 * Libbie (in nyc, no longer active)
 * Jenny (sudo/Finance/Fundraising/Commons/Comms)
 * Yar (sudo/comms/sysadmin)

Vote to remove libbie from legal list after one year of absence: bye Libby
 * Yes: Joe (FNB), Jenny (sudo), Rachel, Mary Ann, Gerald (LL), Ken (CCL), Marcus (ABDC)
 * Nay:
 * Abstain:
 * Passes?

Proposal to pass resolution to support Ghostship disaster relief
https://docs.google.com/document/d/13NU4ENydpA9_HbnCTguXyfBzbII2eW0aw8GVddl-dr8/edit?usp=sharing
 * From DK
 * Omni was approached by survivors of the Ghostship fire to distribute through our 501c3, a fund they raised to help them cope in the iterim, since funds from the larger organizations (Gray Area, Raiders) has been held up for a while.
 * This is the Reina Lam Fund: https://www.gofundme.com/ghost-ship-fire-residents-support
 * Amount they raised for themselves is $31,819.
 * Omni Finance WG was consulted on Monday to vett whether taking this on would be OK with them. We decided that if there was a way to distribute the funds that passed our lawyer Jesse Palmer's muster, we would do it, with a minimum 3% fee.
 * Jesse reviewed what would be required and legally it will require a resolution of the Omni board, which Jesse prepared for review at the Delegates meeting.
 * It will also require:
 * create an application form for relief and ask all of the GS victims to fill it out.
 * there would be some type of income question on there. I think signing under penalty of perjury with a right of Omni to review proof is good enough - they don't have to submit tax forms, etc. if you have a right to ask for them.
 * there would be a question about what they were going to use the money for.
 * collect their name and address and the date of the fire.
 * Text of resolution here:

Discussion
Yep
 * Jenny: but maybe we should use the OOC 501c3? that's a question for Jesse, no need to bog down the meeting but we should think on how we want to use the old omni 501c3 for good. i'm on top of accounting for both and working with Brian so he can take over.
 * Joe: So the Finance WG is going to admin this distribution? Yes, I will help (DK)
 * We're going to read through the proposal / resolution as written right now
 * jenny: Finance WG also agreed to a very small (3%) fee for admin overhead
 * done reading.
 * joe: Should there be a sunset on this job?
 * hear ya joe. One sec
 * jnny: typically a fiscal sponsorship contract is canceleable by the Board at any time, and remaining funds received on behalf of the project collectible by the org in the event the organizing committee of the project ceases to function. I do not see this clause in the resolution doc, but it's typically added to the fiscal sponsorship agreement
 * Q from jenny: were funds raised in 2016? - nm, i can see they were (the GoFundMe was created on Dec 3rd). just for accounting purposes heads up... trying to finish 2016 statements for late-file of property tax exemption app
 * DK > Joe: The fund is established indefinitely until we have another resolution ending the fund. If another disaster happens, we can use this resolution to allow for helping other relief efforts.


 * Jenny: i love this resolution, and this project, btw!
 * DK: Thanks Jenny!

Gonna vote

Consenso

 * Yay: Jenny (sudo), Marcus (ABDC), Joe (FNB), Gerald (LL), Rachel (GWS), Ken (CCL), Mary Ann (CSC)
 * Nay:
 * Abstain:
 * Passes? Yes

vote from mary ann?

Last Meeting Notes
https://omnicommons.org/wiki/Event:2017/02/02_Delegates_Meeting https://omnicommons.org/wiki/Event:2017/01/05_Delegates_Meeting