Event:2019/04/08 Finance

Omni Finance Meeting - 8 April 2019
 * URL of this pad: https://peoplesopen.net/pad/p/omnifinance
 * Trello Boards: https://trello.com/ocmoney
 * Fiscal Policies & Procedures: https://drive.google.com/open?id=1QiQeCfD1AwaSy4R5gch67bSdSmgirZ0GZxj8vcFo5XE

= attendees =
 * Dante, Marcus, Null,, Jenny, Laura, Robb

= overview / orientation =
 * overview
 * inquiries:
 * potential action items / projects:
 * approval process & access needs

= updates / previous action items =
 * Laura will write up new member collective promo - been waiting for the bullshit to end
 * any suggestions for groups that would be appropriate?
 * Brian: Get the assessors office late tax/payment plan thing, call them to talk details. We went to the Assessors office to  talk with them.
 * Dan: Village Beneficial documents completion
 * Brian: Set up Zoom account for the omni, share the password around. Include a description of how to use the account.

= impending deadlines =
 * RRF-1s for OC and OOC - April 15 - simple online form submissions - jenny
 * Fire inspection, expires May 1?
 * Review recs from orevious iinspection report
 * Put up smoke alarms
 * Check and fix emergency lighting
 * dimensions
 * Check extinguishers - jenny will call john about annual recharging
 * 990s and state tax due 5/15, file extension - Laura

leases

 * GCEA 3-Day Notice
 * jesse sending a draft in next few days
 * Sudo Mesh
 * In future getting free gigbit internet for Omni from Paxio or Internet Archive ($150)
 * gives recurring donations of $100/mo to Sudo Room
 * Got Handshake grant and shared 30,000 with Omni
 * Wiring and maintenance of internal wifi network
 * COI w/ Omni as Additional Insured sent to Finance
 * need to draft lease agreement and send to Sudo Mesh for consensus (meetings are Tuesdays excepting First Tuesdays), finance is fine with keeping the $100/month for sudo. Omni, Sudo Room, and Sudomesh will sign.
 * Laura working on:
 * CCL - Michael A will sign
 * FNB - Joe will sign
 * CSC - Mary Ann will sign
 * Phat Beets - haven't responded

insurance

 * OC Insurance policies are being renewed
 * Laura workiing on COI renewals along with leases

Property Taxes

 * Any new communication from county?
 * We need to decide which areas will be "uncontaminated" by non-charitable activities, and draw up event guidelines, modify event requests and contracts.too collect necessary info.
 * Still haven't received feedback, but they did promise us that!
 * Need to change event form process so we receive the docs we need when we sign event rental contracts, including a description of the charitable nature of the activity, or describing it as falling within Omni's mission/activities somewhere in the contract. May be helpful to involve Yar as a consultant.

= proposals =

= discussions = * new secretary
 * cafe situation / lease
 * new treasurer - define responsibilities, outreach, & training/onboarding
 * new prospect financial aid volunteers / training
 * Office clean up
 * VIllage

= action items =
 * schedule another Quickbooks 101 class (jenny) - interested attendees include: dante, robb, brian?
 * draft contract / scope of work for finance to review & sign (jenny)
 * 3-month temporary contract for Q2, to be reviewed in early July (Q3)
 * send ballroom dimensions to fire inspector
 * set up fire inspection (Null)
 * recharge extinguishers - ping Genesis Fire (jenny)
 * 990s and state tax due 5/15, file extension - Laura
 * check circuit by stage - Robb
 * Draft Sudo Mesh lease (Laura)

= End of Meeting =
 * please archive these meeting notes by copying the entire pad contents onto the omni wiki
 * then please erase the contents of this pad
 * then please cut & paste a blank template from here: https://omnicommons.org/mediawiki/index.php?title=Finance_Meeting_Notes_Template&action=edit
 * previous notes are archived here: https://omnicommons.org/wiki/Meetings