Event:2014/04/22 Communications Committee Meeting

= Attendees = Danny, Jenny, Matt, Niki, Andrew, Zach

= Discussion =
 * Danny: Alfred Twu - Don't have to worry about developers swooping in on it.
 * Jenny: Margot Prado is a good ally who works for the Planning & Zoning Dept for Oakland - already familiar with CCL and Sudo
 * Danny: Almost all groups (with the exception of BAPS and Sudo) are already permitted
 * Large group assembly (>60 people) requires a conditional use permit
 * Matt: My understanding is that this applies to public assembly. Sudo room is a social club with a membership system, for which I believe we can be exempt from this on many circumstances. I think this logic can extend to other group gatherings, especially if there is some Omni "membership" in the future similar to The Gilman http://www.924gilman.org/ I believe the line is drawn at "public" e.g. advertisement, etc.
 * Hobby shop route for sudo is probably our best option
 * Matt: Our insurance agent went with "social club", but "hobby shop" has been known to be useful.
 * Niki: It's extremely common for commercial buildings to pay no rent for the first few months
 * Matt: especially if there is moving / shuffling taking place (e.g. over 3 month period)
 * We need to be able to communicate as things are happening
 * AND get consensus as things are happening
 * N: Let's try to approach this all with kindness and good faith
 * J: The informational bottleneck up to this point has been frustrating, the best we can do is put effort into providing better channels for communication. We enable do-ocracy by enabling access to the tools and information to do stuff. Once we open these channels, more people will be empowered to help with all the moving parts.
 * A: There's been attempts at formalizing shared values, but that hasn't been progressing smoothly
 * Zach: The Omni should be the most minimal possible organization to support the most maximally free space
 * Jenny: We need to define: Division of space; down-payment costs; move-in date.
 * Andrew: We need to come up with things to agree on, rather than just consenting to stuff ad-hoc
 * Niki: What's critical about this project and prevents total federation is that it's a matter of shared space
 * Zach: Let's get in the door then figure out how we share space
 * Joel: We need an office and a door that locks. We could put the letterpress equipment in the basement.
 * Matt: This could be awesome, allowing for other moves within the space layout. I did some research on staircase elevators for wheelchairs, etc. Looks like <$10,000 range for accessibility solutions, lots of local companies willing to do this work. Could be a post-consensus option, but I think it's fairly feasible to put in one for the basement, making it sudo-accessible and possible to move equipment / people down there.
 * All collectives need to provide a list of their concrete needs / minimum requirements
 * Danny: Putting financials up on the site implies that's the best we have; I need the finances to be accessible such that people can judge them, make improvements
 * David: We need to put something out there so that people can work on it
 * Andrew: We need to decide how we deal with official vs unofficial information
 * Is there any official information? How about this logic:
 * Everything is unofficial, except that which the members of the Omni Collective come to consensus upon. Meaning, unofficial notes > proposal > delegates > member collectives > member-collective-level consensus > spokes-council consensus of Omni Collective > OFFICIAL.
 * David: Two things that shouldn't be public: Donor identities; owner being able to see.
 * Position the wiki as it currently stands as an unofficial, informal proposal.
 * Matt: + 1
 * Rename to The Omni Commons, or Omni Oakland Commons ("Collective" gets flagged)
 * Matt: flagged by whom? Would be really smart, I think to use "common" since "collective" makes it hard to refer to the member groups, which are collectives.
 * I really like Omni Common (without 's') because of this: https://en.wikipedia.org/wiki/Cambridge_Common
 * David: Let's focus on internal needs and communication, rather than continually reaching out to "outside experts" - we have plenty of experienced folks with great ideas in our own groups.
 * Andrew suggests a FUNraiser to gather community together. "Hacker Spa is here to say 'chill out guys!'"
 * Word.

What are the most important and consequential parts of a proposal?
 * Initial down payments
 * Timeline
 * Move-in roadmap

=Action Items=


 * Proposal for whether or not loans will be accepted and paid back
 * We still have not consented on even taking loans
 * Matt: +1
 * Can we come up with a plan for generating revenue?
 * Income from events and such, many ways we could pay it back
 * The owner might give us back $1k of that loan each month for 13 months
 * First, last and deposit would be paid to the Omni Collective, which would then budget to pay it forward to the loaners. OR that loan goes into our own reserves.
 * Good faith loans? Time-constrained terms?
 * Budget out eg a percentage of the cafe's profits
 * Andrew's concern is how money flows through the organization
 * Proposal for June-Sep phased move-in to present to owners
 * Matt: +1
 * Minimum space and timeline requirements for each of the collectives
 * Request concrete budget / financial pro forma from each of the collectives
 * Omni FUNraiser

=Input Requested=
 * How do we feel about loans?
 * What's your timeline over the summer?
 * Minimum space requirements, potential uses of the shared space
 * Request money on the table by May 15
 * What are your questions / concerns?

=Gratuitous Link Dump=
 * http://wiki.omni-oakland.org
 * Danny's (informal : ) Proposal: https://docs.google.com/document/d/16nWDUhbynyx4kAoRs14n0XZ4_LxrNz3p_JyR0c_NqmE/edit
 * BACH: http://ba.chgrp.org/
 * Sudo Room bylaws: https://sudoroom.org/wiki/Bylaws
 * City of Oakland Cultural Funding Program: http://oaklandarts.org/IAP/