Event:2014/09/03 Ballroom Working Group - Revision history

Blackolive at 02:52, 4 September 2014

2014-09-04T02:52:58Z

Blackolive: /* Ballroom Working Group */

2014-09-04T02:50:06Z

Ballroom Working Group

← Older revision		Revision as of 02:50, 4 September 2014
Line 1:		Line 1:
	=== Ballroom Working Group ===		=== Ballroom Working Group ===

	Attending: Maryanna, Bri, Jeremy, Oscar, Olive, Kevin		*Attending: Maryanna, Bri, Jeremy, Oscar, Olive, Kevin

	Permit and money update		*Permit and money update
	-the Omni won't get the permits until we do ADA and fire code // once we have those we can reapply for permits		**the Omni won't get the permits until we do ADA and fire code // once we have those we can reapply for permits
	-We don't have the money to do the improvements		**We don't have the money to do the improvements
	-We need to rent out the ballroom to private events to generate this capital		**We need to rent out the ballroom to private events to generate this capital
	-We should proceed as if we have permits, but not to abuse them.		**We should proceed as if we have permits, but not to abuse them.
	-We don't have a permit for alcohol yet (we can't sell booze, it can only be by donation)		**We don't have a permit for alcohol yet (we can't sell booze, it can only be by donation)

	Process for scheduling the ballroom:		Process for scheduling the ballroom:

Blackolive at 02:49, 4 September 2014

2014-09-04T02:49:29Z

← Older revision		Revision as of 02:49, 4 September 2014
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	Ballroom Working Group		=== Ballroom Working Group ===

	Attending: Maryanna, Bri, Jeremy, Oscar, Olive, Kevin		Attending: Maryanna, Bri, Jeremy, Oscar, Olive, Kevin

Blackolive at 02:45, 4 September 2014

2014-09-04T02:45:06Z

← Older revision		Revision as of 02:45, 4 September 2014
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	~~Meeting~~ 4-6pm about ~~common~~ space		Ballroom Working Group

			Attending: Maryanna, Bri, Jeremy, Oscar, Olive, Kevin

			Permit and money update
			-the Omni won't get the permits until we do ADA and fire code // once we have those we can reapply for permits
			-We don't have the money to do the improvements
			-We need to rent out the ballroom to private events to generate this capital
			-We should proceed as if we have permits, but not to abuse them.
			-We don't have a permit for alcohol yet (we can't sell booze, it can only be by donation)

			Process for scheduling the ballroom:
			-If someone wants exclusive/uninterrupted use of the ballroom, they can contact the OMNI ballroom address (Jer is setting it up)
			-Ballroom WG schedules the event on the OMNI Calendar on wiki (Olive is going to keep an eye on the calendar)

			Criteria:
			-rental events prioritized over free events, until we have the permits / enough capital to do improvements

			Ballroom WG:
			-weekly meeting on Wednesday from 4-6pm events are discussed and scheduled and put on the calendar
			-one rotating point person per month that checks the email and handles communication about events

			if it is an omni-sponsored event, someone from a collective needs to be there
			If it is an outside group, a house manager from the Ballroom WG will be there

			Maryanna is going to make a tab on the omni website that will have rental information and tell people to contact us
			Oscar is going to work on business cards for the ballroom

			General Ballroom guidelines -
			-It is a multipurpose space.
			-In the event that nothing is formally scheduled in the space (check the calendar if this is the case), be willing to share the space and negotiate sound needs. Actively check in with the other people that may be in the space.
			-Quiet hours - 10pm - 10am (when John and Mary are still in the space)
			-Does the piano need to be in ballroom? Is there another space the piano could live? What is the best way to negotiate people's desires to play the piano (which acoustically commands the space) and the other people that may be using the space?

			What are the plans for the spaces adjacent to the ballroom?: the green room, the stage, the mezzanine, the ticket booth

			Improvements:
			-lights are burning out of the chandeliers - Oscar is looking into finding replacements
			-Maryanna is inquiring about the status of painting the angels

			Ballroom Rentals (for non-OMNI events)
			-$50 flat rate; out by 10pm (for events occurring pre-November 1st)
			-once we get equipment, rates will be revisited and will probably go up
			-We need to draft a standard contract
			-Maryanna found three contracts that we can use for reference
			-for events that we want to offer low cost space to, we can ask them to split the door with us

			Ballroom Tech Needs
			sound - PA system (big and good)
			lights and light board
			projector
			mic - 2 mics and mic stands and cables (at least)
			chairs - 118 currently have
			tables - 3 folding tables, 3 large, heavy tables
			Kevin thinks all of this can come to the OMNI in time - bottom lining
			Kevin is interested in making the acoustics more effective - adding strategic fabric panels (?) to help the sound

			Current Point People
			Getting a house management system going - Maryanna
			Schedule - olive
			Email for events - Jeremy

Blackolive: Created page with "Meeting 4-6pm about common space"

2014-09-03T23:29:35Z

Created page with "Meeting 4-6pm about common space"

New page

Meeting 4-6pm about common space

← Older revision		Revision as of 02:52, 4 September 2014
Line 1:		Line 1:
	=== Ballroom Working Group ===		=== Ballroom Working Group ===

	*Attending: Maryanna, Bri, Jeremy, Oscar, Olive, Kevin		Attending: Maryanna, Bri, Jeremy, Oscar, Olive, Kevin

	*Permit and money update		Permit and money update
	**the Omni won't get the permits until we do ADA and fire code // once we have those we can reapply for permits		*the Omni won't get the permits until we do ADA and fire code // once we have those we can reapply for permits
	**We don't have the money to do the improvements		*We don't have the money to do the improvements
	**We need to rent out the ballroom to private events to generate this capital		*We need to rent out the ballroom to private events to generate this capital
	**We should proceed as if we have permits, but not to abuse them.		*We should proceed as if we have permits, but not to abuse them.
	**We don't have a permit for alcohol yet (we can't sell booze, it can only be by donation)		*We don't have a permit for alcohol yet (we can't sell booze, it can only be by donation)

	Process for scheduling the ballroom:		Process for scheduling the ballroom:
	-If someone wants exclusive/uninterrupted use of the ballroom, they can contact the OMNI ballroom address (Jer is setting it up)		*If someone wants exclusive/uninterrupted use of the ballroom, they can contact the OMNI ballroom address (Jer is setting it up)
	-Ballroom WG schedules the event on the OMNI Calendar on wiki (Olive is going to keep an eye on the calendar)		*Ballroom WG schedules the event on the OMNI Calendar on wiki (Olive is going to keep an eye on the calendar)

	Criteria:		Criteria:
	-rental events prioritized over free events, until we have the permits / enough capital to do improvements		*rental events prioritized over free events, until we have the permits / enough capital to do improvements

	Ballroom WG:		Ballroom WG:
	-weekly meeting on Wednesday from 4-6pm events are discussed and scheduled and put on the calendar		*weekly meeting on Wednesday from 4-6pm events are discussed and scheduled and put on the calendar
	-one rotating point person per month that checks the email and handles communication about events		*one rotating point person per month that checks the email and handles communication about events

	if it is an omni-sponsored event, someone from a collective needs to be there		if it is an omni-sponsored event, someone from a collective needs to be there
Line 28:		Line 28:

	General Ballroom guidelines -		General Ballroom guidelines -
	-It is a multipurpose space.		*It is a multipurpose space.
	-In the event that nothing is formally scheduled in the space (check the calendar if this is the case), be willing to share the space and negotiate sound needs. Actively check in with the other people that may be in the space.		*In the event that nothing is formally scheduled in the space (check the calendar if this is the case), be willing to share the space and negotiate sound needs. Actively check in with the other people that may be in the space.
	-Quiet hours - 10pm - 10am (when John and Mary are still in the space)		*Quiet hours - 10pm - 10am (when John and Mary are still in the space)
	-Does the piano need to be in ballroom? Is there another space the piano could live? What is the best way to negotiate people's desires to play the piano (which acoustically commands the space) and the other people that may be using the space?		*Does the piano need to be in ballroom? Is there another space the piano could live? What is the best way to negotiate people's desires to play the piano (which acoustically commands the space) and the other people that may be using the space?

	What are the plans for the spaces adjacent to the ballroom?: the green room, the stage, the mezzanine, the ticket booth		What are the plans for the spaces adjacent to the ballroom?: the green room, the stage, the mezzanine, the ticket booth

	Improvements:		Improvements:
	-lights are burning out of the chandeliers - Oscar is looking into finding replacements		*lights are burning out of the chandeliers - Oscar is looking into finding replacements
	-Maryanna is inquiring about the status of painting the angels		*Maryanna is inquiring about the status of painting the angels

	Ballroom Rentals (for non-OMNI events)		Ballroom Rentals (for non-OMNI events)
	-$50 flat rate; out by 10pm (for events occurring pre-November 1st)		*$50 flat rate; out by 10pm (for events occurring pre-November 1st)
	-once we get equipment, rates will be revisited and will probably go up		*once we get equipment, rates will be revisited and will probably go up
	-We need to draft a standard contract		*We need to draft a standard contract
	-Maryanna found three contracts that we can use for reference		*Maryanna found three contracts that we can use for reference
	-for events that we want to offer low cost space to, we can ask them to split the door with us		*for events that we want to offer low cost space to, we can ask them to split the door with us

	Ballroom Tech Needs		Ballroom Tech Needs
	sound - PA system (big and good)		*sound - PA system (big and good)
	lights and light board		*lights and light board
	projector		*projector
	mic - 2 mics and mic stands and cables (at least)		*mic - 2 mics and mic stands and cables (at least)
	chairs - 118 currently have		*chairs - 118 currently have
	tables - 3 folding tables, 3 large, heavy tables		*tables - 3 folding tables, 3 large, heavy tables
	Kevin thinks all of this can come to the OMNI in time - bottom lining		*Kevin thinks all of this can come to the OMNI in time - bottom lining
	Kevin is interested in making the acoustics more effective - adding strategic fabric panels (?) to help the sound		*Kevin is interested in making the acoustics more effective - adding strategic fabric panels (?) to help the sound

	Current Point People		Current Point People
	Getting a house management system going - Maryanna		*Getting a house management system going - Maryanna
	Schedule - olive		*Schedule - olive
	Email for events - Jeremy		*Email for events - Jeremy