Tunabananas: added mtg notes

2015-02-08T01:59:43Z

added mtg notes

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Commons WG 2/7

=Attendees=
* Jenny, Niki, Ryan deilann, Kwe, Nick, Shake, Kwic, Dragon, David

=Agenda=
* Add directly to calendar or submit booking request?
** Develop guidelines for when we add things directly to the calendar, how many hours any given collective can book free events in the commons spaces
** One idea from Leah: Keep them as pending until a week before the event
** Make a request when you add things directly, to commons working group
* Visibility of conflicting events
** Low-tech solution with post-its?
** Folks could take a photo each day to record its state
** Problem with the current tech solution not showing conflicting events
** Paper forms that people could put in a box, which we could go through each Saturday
** Set up a public terminal in La Commune displaying the day's events
* Managing the common areas
** Shake: would like to see each collective managing a common space
** Cleanliness always an issue
** Ryan: This consolidates power in the hands of the few, already-overworked
** Nick: Clear rules and regulations needed re: maintenance
** Niki: Agree that the lack of structure is problematic, clear points of contact needed
*** Ryan: Not people
**** Niki: Right, working groups
** Tension between do-ocracy and consensus
** Kwe: We're doing scheduling alright, but lagging on the management
* Leyya from Temescal Art Center re: space rental ideas
** Formalizing a space usage procedure that doesn't always involve rent, but involves an agreement
** How to talk to renters who have varying degrees of familiarity with the space
** Difficulties with charging people - what's fair?
*** Leyya: People never expect to get the space for free. The idea that people would expect space for free is a little bit... psychedelic actually. The exchange of *something* changes the way people use and respect the space.
** How do you prioritize who uses the space?
*** Stay true to your agreements.
*** Keeping space protected - eg Saturday nights - that are always for-charge.
*** Yes, there's a friends and family rate - and I'm totally transparent about that
*** Return & ongoing renters prioritized over one-offs
*** We have tenants in solidarity, what about renters in solidarity? Renters-in-solidarity rate
** Kwe: Dismantling the idea of "no space for free" - how do we model this as community exchange; need for clearer guidelines if we're going to host, say, youth media in the future
** David: Granulated way of assessing how much you should pay.
** Ryan: Make it a little bit higher up on the form, no clickaway,
** Jenny: We do have a process in place for assigning point people to events, who make sure the space is prepped beforehand and help with setup and breakdown.
** Leyya: Set scale for different kinds of events - put it on the event organizers to come up with the variation rather than asking "what can you afford?" - and doesn't always have to be monetary - eg; carpenters; work-trade agreement - set hours for set task, ~$20/hr
*** Generally, renters let themselves in, set up the rooms themselves - set these expectations, of do-ocracy, in exchange for the low rates, you have to participate in its use while you use it - put this in the contract
** Be more clear what the group is charging others
** Dragon: Space-exchange with TAC as well; also timebanking
*** Leyya: Make those agreements with people you know can be responsible for them.
** Kwic: Focus on the business aspect of renting the ballroom - eg Impact Hub, etc; - orientation to train folks on protocol, global membership
** Leyya: Have folks with A/V needs pay extra for sound
* David: better financial transparency
* Leyya: Put out specific requests to volunteers - temescalartscenter@gmail.com

=Events=
* Isaura’s Brazilian Workshop of Dance, Rhythm, Chant with Live Percussion - Kwe following up
* Parent’s Liberation Workshopping - Kwic will follow up
* San Francisco Sex Worker Film and Art Festival - Judy following up
* International Capoeira Encounter and Graduation - Cere following up - niki pinging cere
* American Library Association Unconference - Robert following up (Jenny to ping Robert)

==Niki==
* El Grillo Bus - Niki
* rehearsal for sound performance - niki following up with kevin
* Magnolias All At Once : A Talk with Norman Fischer - niki following up
* 2 π r – dance and music production - Niki following up
* HAXAN Film Festival - Niki / Nick / Dragon
** Need to cleanse the space after this

==Jenny==
* Practice debate - jenny will follow up

==Sarah==
* Ziji Collective Small Council Meeting and Potluck - Sarah following up - niki pinging cere
* Second Annual Pi/e Festival - Sarah following up - Jenny put it on the calendar

==Taller Ryan==
* East Bay ShareFest Organizing Meeting - Taller Ryan?
* RootsKeeper Meeting - Taller Ryan following up
* East Bay Gift Circle - Taller Ryan?
* Occupythefarm fundraiser and screener - Taller Ryan following up

==Rachel==
* we are the future - Rachel is following up

==David==
* Work Party & Sound Testing - DK following up with Stan
* Kommunity FK anniversary show (pushed back to April) - DK
* Kristin & Slim’s Wedding Reception & Party - David K following up

==Drum Sunday==
** Would need to move Kristen's yoga class, she's flexible
** Problematic of ongoing in-perpetuity events
** DK: Need to dial down loud events in the Disco Room. So far the neighbors have been neutral
** Need to improve soundproofing in that room. Loud events take up way more space than just the room
** Shake: More cultural events and women-centric events good for the community
** DK: Has been working constantly on the soundproofing plan - materials, architecht consult, etc
** Dragon: Maybe the class could take place at TAC
** Shake: Trial on a month to month basis
** Kwe: Policy of allowance; Asset-based Community Development workshop / discussion - viewing possibilities over obstacles; lots of assets available to us
** Jenny: Perhaps we could do a trial starting April, see if Leyya can host them in TAC for March?
** Niki: Put the language studies folks in contact with them as well to coordinate with each other
** Niki and Dragon to follow up with them

=Process=
* Fine-tune process for onboarding new folks to the booking/commons group
* Need more channels of involvement
* Committees as sub-groups of the working group - task forces - identify tasks that need doing and assign them to subcommittees
* Path of development to 'certify' folks who've completed the sound system training

=Action Items=
* Put up do-ocracy signs in the space (Shorter Ryan)
* Work on form to highlight rental rates granulated by need (Jenny)
** What are you charging for your event?
** Transparency about our (Omni's) financials
** Forefront expectations - "we are a volunteer-run group"
* Charge for A/V needs?
* Volunteer orientation - David and Jenny
* Make a pamphlet for onboarding new commons/booking volunteers

Event:2015/02/04 Commons WG Meeting - Revision history

Tunabananas: added mtg notes