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2015-11-11T02:19:27Z

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=Attendees=
*Julio
*Robb
*Matt G
*Laura
*Matt
*Liz
*Jeremy
*Sadie
*Don (checking on Kamiyo Dojo rental - Julio is PP)

=Agenda=
*Matt will train Commons WG on finance invoicing
*Events Booking Process
*Conflicting events
*"Becoming Outreach" trying to get other collectives to join Omni - Julio, Maggie, MaryAnn, and Alex

*Invoice Training
**Can use Finance Login - should the entire commons WG have access or just a core group?
**Quickbooks online
**Laura - can there be a commons log-in for everyone in commons?
**We need to be careful though because we can fuck up the books. Commons will have lowest level of security.
**Matt will make an account with an email and will send the info to the people at this meeting. Other people on the Commons List can be added if necessary.
**Matt will make a PDF with the steps to login to Quickbooks and generate an invoice.
**It is possible to correct an invoice if you send one and need to amend/delete it.
**Laura: What do we do if people pay a deposit instead of just giving us a check to hold? Can finance generate a refund?
***Matt: If it's a vendor we can give them a refund. If not, Matt can write a check to the renter.
***

*Liz's flowchart of the process that someone needs to go through to book an event.
**Calendar is still not syncing events.
**Liz: Wants to make a listserv for people trained on the soundsystem that will be pinged when an event is approved that needs someone to operate the soundsystem.
***Laura: Let's set up a listserv for people trained on the soundsystem and then PP can send an email out to them when they need someone there to operate.
***Liz: Will make a listserv for the soundsystem group

*Can we pay people to work at events?
**Matt: Bookeepers say that it's OK to pay people (legally)
**Julio: Do we pay people or does the event pay people?
**Sadie: Check and see what the Lab does.
**How does this work with the production collective?
**Can we pay people in tips?
***Jeremy: It's non-binding, so there's not guarantee
***Julio: Can we do a sliding scale?
***Laura: Let's make it specific and straightforward?
***Liz: Historically, it's been $20/hr, except for Harborside, which paid $25/hr

*Standardized payments
**Sadie: Require an exemption request if people want to pay less than the base-line rate.
**Robb: Can we tier - have brackets that spell out.
**Laura: All point people should start by offering a specific range and then negotiate from there.
**Julio: We need to set a specific minimum.

*Sadie will ask Dena what platform the Lab uses and what kind of calendar they have.

*Matt: Bookkeepers suggest that we hire someone to manage and organize events.
**Laura, et al: The Omni isn't set up to support this kind of position
**Julio: We don't need that person if we had a system that makes things easy for us.

*Laura: Can we have a commons hack-a-thon?
**Jeremy: Can that consist of the people in the Commons WG?
**Laura: Let's schedule a few hours another time?
***Sadie: Sent email to the commons Listserv. Work party scheduled at Laura's house either Friday November 20 or 27 in the afternoon.

*Julio: Accepted the socialist alternative event

Event:2015/11/08 Commons Working Group Meeting - Revision history

Julio: moved from pad