Tunabananas: Created page with " Omni Finance Meeting - 8 April 2019 * URL of this pad: https://peoplesopen.net/pad/p/omnifinance * Trello Boards: https://trello.com/ocmoney * Fiscal Policies & Procedures: h..."

2019-05-13T19:31:41Z

Created page with " Omni Finance Meeting - 8 April 2019 * URL of this pad: https://peoplesopen.net/pad/p/omnifinance * Trello Boards: https://trello.com/ocmoney * Fiscal Policies & Procedures: h..."

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Omni Finance Meeting - 8 April 2019
* URL of this pad: https://peoplesopen.net/pad/p/omnifinance
* Trello Boards: https://trello.com/ocmoney
* Fiscal Policies & Procedures: https://drive.google.com/open?id=1QiQeCfD1AwaSy4R5gch67bSdSmgirZ0GZxj8vcFo5XE

= attendees =
*Dante, Marcus, Null,, Jenny, Laura, Robb

= overview / orientation =
* overview
* inquiries:
* potential action items / projects:
* approval process & access needs

= updates / previous action items =
* Laura will write up new member collective promo - been waiting for the bullshit to end
** any suggestions for groups that would be appropriate?
* Brian: Get the assessors office late tax/payment plan thing, call them to talk details. We went to the Assessors office to talk with them.
* Dan: Village Beneficial documents completion
* Brian: Set up Zoom account for the omni, share the password around. Include a description of how to use the account.

= impending deadlines =
* RRF-1s for OC and OOC - April 15 - simple online form submissions - jenny
* Fire inspection, expires May 1?
** Review recs from orevious iinspection report
** Put up smoke alarms
** Check and fix emergency lighting
** dimensions
** Check extinguishers - jenny will call john about annual recharging
* 990s and state tax due 5/15, file extension - Laura

== leases ==
* GCEA 3-Day Notice
** jesse sending a draft in next few days
* Sudo Mesh
** In future getting free gigbit internet for Omni from Paxio or Internet Archive ($150)
** gives recurring donations of $100/mo to Sudo Room
** Got Handshake grant and shared 30,000 with Omni
** Wiring and maintenance of internal wifi network
** COI w/ Omni as Additional Insured sent to Finance
** need to draft lease agreement and send to Sudo Mesh for consensus (meetings are Tuesdays excepting First Tuesdays), finance is fine with keeping the $100/month for sudo. Omni, Sudo Room, and Sudomesh will sign.
**Laura working on:
*** CCL - Michael A will sign
*** FNB - Joe will sign
*** CSC - Mary Ann will sign
*** Phat Beets - haven't responded

== insurance ==
* OC Insurance policies are being renewed
* Laura workiing on COI renewals along with leases

==Property Taxes==
** Any new communication from county?
** We need to decide which areas will be "uncontaminated" by non-charitable activities, and draw up event guidelines, modify event requests and contracts.too collect necessary info.
* Still haven't received feedback, but they did promise us that!
* Need to change event form process so we receive the docs we need when we sign event rental contracts, including a description of the charitable nature of the activity, or describing it as falling within Omni's mission/activities somewhere in the contract. May be helpful to involve Yar as a consultant.

= proposals =

= discussions =
* cafe situation / lease
* new treasurer - define responsibilities, outreach, & training/onboarding
* new secretary
* new prospect financial aid volunteers / training
* Office clean up
* VIllage

= action items =
* schedule another Quickbooks 101 class (jenny) - interested attendees include: dante, robb, brian?
* draft contract / scope of work for finance to review & sign (jenny)
** 3-month temporary contract for Q2, to be reviewed in early July (Q3)
* send ballroom dimensions to fire inspector
* set up fire inspection (Null)
* recharge extinguishers - ping Genesis Fire (jenny)
* 990s and state tax due 5/15, file extension - Laura
* check circuit by stage - Robb
* Draft Sudo Mesh lease (Laura)

= End of Meeting =
* please archive these meeting notes by copying the entire pad contents onto the omni wiki
* then please erase the contents of this pad
* then please cut & paste a blank template from here: https://omnicommons.org/mediawiki/index.php?title=Finance_Meeting_Notes_Template&action=edit
* previous notes are archived here: https://omnicommons.org/wiki/Meetings

[[Category:Finance]]

Event:2019/04/08 Finance - Revision history

Tunabananas: Created page with " Omni Finance Meeting - 8 April 2019 * URL of this pad: https://peoplesopen.net/pad/p/omnifinance * Trello Boards: https://trello.com/ocmoney * Fiscal Policies & Procedures: h..."