Difference between revisions of "2014/05/03 Omni Hackathon/Internal communications / working groups / process"

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(Agreed upon basic requirements regarding the internal communications infrastructure for all Omni working groups.)
 
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Omni Hackathon Internal Communication
5/3/14


what tools are being used for communication in our current groups?
what tools are being used for communication in our current groups?


Daniel
      Daniel (Sudo Room)
     going to meetings - more helpful than scanning emails
     going to meetings - more helpful than scanning emails
     calendar - finding out what’s going on
     calendar - finding out what’s going on
     word of mouth
     word of mouth
     example from healthy food organization - creating charger space/data drop to entice high school kids to choose healthy meal options located within tech-savvy area as opposed to more popular  crappy food in non-tech location
     example from healthy food organization -  
creating charger space/data drop to entice high school kids to choose healthy meal options located within tech-savvy area as opposed to more popular  crappy food in non-tech location
      
      
Sarah
    Sarah (Live Space)
     email
     email
     simple, basic forms of communication
     simple, basic forms of communication
     making communication styles available to as wide of an audience       as possible so that everyone makes use of the tool, not only the ‘tech savvy’
     making communication styles available to as wide of an audience as possible  
so that everyone makes use of the tool, not only the ‘tech savvy’
     showing up and participating in meetings geared toward fostering communication
     showing up and participating in meetings geared toward fostering communication
     regularly scheduled focus groups
     regularly scheduled focus groups
     multiple ways for people to plug-in
     multiple ways for people to plug-in
     live space: emails; google group
     live space: emails; google group
     whatever main form of communication tools are decided upon, it’s very important to have training and education sessions so that everyone learns how  
     whatever main form of communication tools are decided upon,  
     How can I help with this? Something for tracking ‘to-do’s,’ point people toward a task that needs to be done across the groups
it’s very important to have training and education sessions so that everyone learns how  
     How can I help with this? Something for tracking ‘to-do’s,’  
point people toward a task that needs to be done across the groups


Matt
    Matt
     guiding principal
     guiding principal: what’s the goal for this working group?
          what’s the goal for this working group/
    make communication and infrastructure that is inclusive to many experiences
make communication and infrastructure that is inclusive to different types of experience
     multiple forms of receiving information
     multiple forms of receiving information
     patterns related to design (of hackerspaces in Germany)
     patterns related to design (of hacker spaces in Germany)
           communications patterns - you are hackers
           communications patterns - you are hackers
               need a wiki, IRC, and email
               need a wiki, IRC, email/message boards
                   documentation, synchronous communication, & asynchronous communication
                   documentation, synchronous communication, & asynchronous communication
          point being, don’t build things you don’t need to build
but this is suboptimal; take it one step further
baseline of saying documentation, synch comm & synch comm; but this is suboptimal; take it one step further
     what will bring this all together in a way that will make its work more consistently  
     what will bring this all together in a way that will make its work more consistently and optimize 2
and optimize, making the communications infrastructure both productive and empowering for everyone involved
    making the communications infrastructure both productive and empowering for everyone involved
     issue tracking
     issue tracking


email lists are not an expectation that all members other group are reading it
email lists are not an expectation that all members of the group are reading it
communicating important information needs to take place across every format so that all are included
communicating important information needs to take place across every format so that all are included


ultimately email isn’t the best way to communicate;
ultimately email isn’t the best way to communicate!


different functions/ operations we’d like to take place
different functions/ operations we’d like to take place


wikis
    wikis
forums.decision makers
    forums/decision making sessions
tracking issues/work orders
    tracking issues/work orders
resourcing/resource sharing
    resourcing/resource sharing
collectively writing documents
    collectively writing documents
etherpad/google docs/synchronous  
    etherpad/google docs/synchronous  


Outcomes -  
Outcomes -  
     Tool List - research tools and form comparative option
     Tool List - research tools and form comparative option
           asana
           asana
           loomio (lumio) - OWS; less contingent on old ways of thinking
           lumio - OWS; less contingent on old ways of thinking
               recently crowd funded
               recently crowd funded
               consensus based
               consensus based
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           decentralized twitter-type system
           decentralized twitter-type system


Charge the communications working group with the responsibilities of outlining the communications infrastructure and sharing the intention and use (understanding of the flow) and build a curriculum around its use to implement education on the use of this tool
Charge the communications working group with the responsibilities of  
outlining the communications infrastructure and sharing the intention  
and use (understanding of the flow) and build a curriculum around its  
use to implement education on the use of this tool


Ultimate outcome
Ultimate outcome


working group requirements:
    working group requirements:
 
    1. accountability
1. accountability
    2. one point person coordinating the wg providing vision and  
2. one point person coordinating the wg providing vision and tangible goals toward making progress towards area of their work
    tangible goals toward making progress towards area of their work
3. responsible for maintaining a list of the actions corresponding to their progress
    3. responsible for maintaining a list of the actions corresponding to their progress
4. notes for all meetings
    4. notes for all meetings
5. publicly announced meeting times
    5. publicly announced meeting times

Revision as of 22:37, 3 May 2014

5/3/14

what tools are being used for communication in our current groups?

     Daniel (Sudo Room)
    going to meetings - more helpful than scanning emails
    calendar - finding out what’s going on
    word of mouth
    example from healthy food organization - 

creating charger space/data drop to entice high school kids to choose healthy meal options located within tech-savvy area as opposed to more popular crappy food in non-tech location

    Sarah (Live Space)
    email
    simple, basic forms of communication
    making communication styles available to as wide of an audience as possible 

so that everyone makes use of the tool, not only the ‘tech savvy’

    showing up and participating in meetings geared toward fostering communication
    regularly scheduled focus groups
    multiple ways for people to plug-in
    live space: emails; google group
   whatever main form of communication tools are decided upon, 

it’s very important to have training and education sessions so that everyone learns how

    How can I help with this? Something for tracking ‘to-do’s,’ 

point people toward a task that needs to be done across the groups

    Matt
    guiding principal: what’s the goal for this working group?
    make communication and infrastructure that is inclusive to many experiences
    multiple forms of receiving information
    patterns related to design (of hacker spaces in Germany)
         communications patterns - you are hackers
              need a wiki, IRC, email/message boards
                 documentation, synchronous communication, & asynchronous communication

but this is suboptimal; take it one step further

    what will bring this all together in a way that will make its work more consistently 

and optimize, making the communications infrastructure both productive and empowering for everyone involved

    issue tracking

email lists are not an expectation that all members of the group are reading it communicating important information needs to take place across every format so that all are included

ultimately email isn’t the best way to communicate!

different functions/ operations we’d like to take place

    wikis
    forums/decision making sessions
    tracking issues/work orders
    resourcing/resource sharing
    collectively writing documents
    etherpad/google docs/synchronous 

Outcomes -

    Tool List - research tools and form comparative option
         asana
         lumio - OWS; less contingent on old ways of thinking
              recently crowd funded
              consensus based
              tracks individual status/feeling regarding a specific topic
         slack.com
         conceptboard
         decentralized twitter-type system

Charge the communications working group with the responsibilities of outlining the communications infrastructure and sharing the intention and use (understanding of the flow) and build a curriculum around its use to implement education on the use of this tool

Ultimate outcome

    working group requirements:
    1. accountability
    2. one point person coordinating the wg providing vision and 
    tangible goals toward making progress towards area of their work
    3. responsible for maintaining a list of the actions corresponding to their progress
    4. notes for all meetings
    5. publicly announced meeting times