Difference between revisions of "2014/05/03 Omni Hackathon/Internal communications / working groups / process"
Ashleyq007 (talk | contribs) (Agreed upon basic requirements regarding the internal communications infrastructure for all Omni working groups.) |
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5/3/14 | |||
what tools are being used for communication in our current groups? | what tools are being used for communication in our current groups? | ||
Daniel | Daniel (Sudo Room) | ||
going to meetings - more helpful than scanning emails | going to meetings - more helpful than scanning emails | ||
calendar - finding out what’s going on | calendar - finding out what’s going on | ||
word of mouth | word of mouth | ||
example from healthy food organization - creating charger space/data drop to entice high school kids to choose healthy meal | example from healthy food organization - | ||
creating charger space/data drop to entice high school kids to choose healthy meal options located within tech-savvy area as opposed to more popular crappy food in non-tech location | |||
Sarah | Sarah (Live Space) | ||
email | email | ||
simple, basic forms of communication | simple, basic forms of communication | ||
making communication styles available to as wide of an audience | making communication styles available to as wide of an audience as possible | ||
so that everyone makes use of the tool, not only the ‘tech savvy’ | |||
showing up and participating in meetings geared toward fostering communication | showing up and participating in meetings geared toward fostering communication | ||
regularly scheduled focus groups | regularly scheduled focus groups | ||
multiple ways for people to plug-in | multiple ways for people to plug-in | ||
live space: emails; google group | live space: emails; google group | ||
whatever main form of communication tools are decided upon, it’s very important to have training and education sessions so that everyone learns how | whatever main form of communication tools are decided upon, | ||
How can I help with this? Something for tracking ‘to-do’s,’ point people toward a task that needs to be done across the groups | it’s very important to have training and education sessions so that everyone learns how | ||
How can I help with this? Something for tracking ‘to-do’s,’ | |||
point people toward a task that needs to be done across the groups | |||
Matt | Matt | ||
guiding principal | guiding principal: what’s the goal for this working group? | ||
make communication and infrastructure that is inclusive to many experiences | |||
make communication and infrastructure that is inclusive to | |||
multiple forms of receiving information | multiple forms of receiving information | ||
patterns related to design (of | patterns related to design (of hacker spaces in Germany) | ||
communications patterns - you are hackers | communications patterns - you are hackers | ||
need a wiki, IRC, | need a wiki, IRC, email/message boards | ||
documentation, synchronous communication, & asynchronous communication | documentation, synchronous communication, & asynchronous communication | ||
but this is suboptimal; take it one step further | |||
what will bring this all together in a way that will make its work more consistently | |||
what will bring this all together in a way that will make its work more consistently and optimize | and optimize, making the communications infrastructure both productive and empowering for everyone involved | ||
issue tracking | issue tracking | ||
email lists are not an expectation that all members | email lists are not an expectation that all members of the group are reading it | ||
communicating important information needs to take place across every format so that all are included | communicating important information needs to take place across every format so that all are included | ||
ultimately email isn’t the best way to communicate | ultimately email isn’t the best way to communicate! | ||
different functions/ operations we’d like to take place | different functions/ operations we’d like to take place | ||
wikis | wikis | ||
forums | forums/decision making sessions | ||
tracking issues/work orders | tracking issues/work orders | ||
resourcing/resource sharing | resourcing/resource sharing | ||
collectively writing documents | collectively writing documents | ||
etherpad/google docs/synchronous | etherpad/google docs/synchronous | ||
Outcomes - | Outcomes - | ||
Tool List - research tools and form comparative option | Tool List - research tools and form comparative option | ||
asana | asana | ||
lumio - OWS; less contingent on old ways of thinking | |||
recently crowd funded | recently crowd funded | ||
consensus based | consensus based | ||
Line 60: | Line 62: | ||
decentralized twitter-type system | decentralized twitter-type system | ||
Charge the communications working group with the responsibilities of outlining the communications infrastructure and sharing the intention and use (understanding of the flow) and build a curriculum around its use to implement education on the use of this tool | Charge the communications working group with the responsibilities of | ||
outlining the communications infrastructure and sharing the intention | |||
and use (understanding of the flow) and build a curriculum around its | |||
use to implement education on the use of this tool | |||
Ultimate outcome | Ultimate outcome | ||
working group requirements: | working group requirements: | ||
1. accountability | |||
1. accountability | 2. one point person coordinating the wg providing vision and | ||
2. one point person coordinating the wg providing vision and tangible goals toward making progress towards area of their work | tangible goals toward making progress towards area of their work | ||
3. responsible for maintaining a list of the actions corresponding to their progress | 3. responsible for maintaining a list of the actions corresponding to their progress | ||
4. notes for all meetings | 4. notes for all meetings | ||
5. publicly announced meeting times | 5. publicly announced meeting times |
Revision as of 22:37, 3 May 2014
5/3/14
what tools are being used for communication in our current groups?
Daniel (Sudo Room) going to meetings - more helpful than scanning emails calendar - finding out what’s going on word of mouth example from healthy food organization -
creating charger space/data drop to entice high school kids to choose healthy meal options located within tech-savvy area as opposed to more popular crappy food in non-tech location
Sarah (Live Space) email simple, basic forms of communication making communication styles available to as wide of an audience as possible
so that everyone makes use of the tool, not only the ‘tech savvy’
showing up and participating in meetings geared toward fostering communication regularly scheduled focus groups multiple ways for people to plug-in live space: emails; google group whatever main form of communication tools are decided upon,
it’s very important to have training and education sessions so that everyone learns how
How can I help with this? Something for tracking ‘to-do’s,’
point people toward a task that needs to be done across the groups
Matt guiding principal: what’s the goal for this working group? make communication and infrastructure that is inclusive to many experiences multiple forms of receiving information patterns related to design (of hacker spaces in Germany) communications patterns - you are hackers need a wiki, IRC, email/message boards documentation, synchronous communication, & asynchronous communication
but this is suboptimal; take it one step further
what will bring this all together in a way that will make its work more consistently
and optimize, making the communications infrastructure both productive and empowering for everyone involved
issue tracking
email lists are not an expectation that all members of the group are reading it communicating important information needs to take place across every format so that all are included
ultimately email isn’t the best way to communicate!
different functions/ operations we’d like to take place
wikis forums/decision making sessions tracking issues/work orders resourcing/resource sharing collectively writing documents etherpad/google docs/synchronous
Outcomes -
Tool List - research tools and form comparative option asana lumio - OWS; less contingent on old ways of thinking recently crowd funded consensus based tracks individual status/feeling regarding a specific topic slack.com conceptboard decentralized twitter-type system
Charge the communications working group with the responsibilities of outlining the communications infrastructure and sharing the intention and use (understanding of the flow) and build a curriculum around its use to implement education on the use of this tool
Ultimate outcome
working group requirements: 1. accountability 2. one point person coordinating the wg providing vision and tangible goals toward making progress towards area of their work 3. responsible for maintaining a list of the actions corresponding to their progress 4. notes for all meetings 5. publicly announced meeting times