Event:2017/12/11 Finance & Fundraising

Finance/Fundraising Meeting - 11 December 2017

Attendees

• Brian, Laura, Mary Ann, Jenny

Updates

• Brian: talked to assessor and they haven't even looked at our appllication yet and will take a long time. It went to another department. Woman he spoke with said she will look at it next month maybe.

So we do owe the property taxes as assessed. Brian will call again to confirm our understanding of the non-payment provisions, an to ask if nonpayment will affect our eligibility.

• new sudopad: https://peoplesopen.net/pad/p/omnifinance
• about $5700 in bank after dec mortgage - yay!
• Phat Beets still haven't given us checks for Oct, Nov, Dec. Laura sent email to Asia.
• Did not get the CAST grant - will ask DK to coordinate with another omnifinance person re: checking in about relationships w/ foundations
  • Mary Ann: Fundraising WG should be in direct contact with funders
• Mary Ann: Someone Jose knows thru work suggested they could help us get large grants - should ask brewster if part of his donation could go toward an audit
• Jenny: contact from Google who's a sudo member - wants to set up a call sometime this week - Jenny & Laura will contact
  • Brian: Best practice process could improve. At my job I process checks for deposit so can't open the mail. Consulting on that is maybe soething google could provide.
• $400 has come in from fundraising letter.
  • Laura thanked new patreon donors
• Laura: Peace Development Fund - applied last year but "didn't sound community organizing enough". I was talking to Mike E. who has been holding down meetings in entrance hall - antiauthoritirian spokescouncil looking to be "formalized"
  • should make a significant portion of the PDF about that project - part for space, part for resources. community organizing grant. - what do we think?
    • is our budget small enuf to qualify? - yes
      • Mary Ann: could actually make a reallly good case under their New Economy program... but saw that part of their funding comes from the Koch brothers... don't want any money from them. - Dealing With the New Economy
        • Mary Ann: Want to get a grant for murals in the Entrance Hall. Could get $$$ from Rainen, or Left Tilt.
• Jenny: GWS raised $4500 before expenses at their event on Saturday.
  • There were 5 cases of beer left over.
• Laura: i've drafted a letter to the ABC org about how ridiculous the Special Event Permitting process is, and the mistaken nature of their insurance requirements.
• We have to schedule our annual meetings at which delegates will be renewed
  • We should write out tasks for each of the officers
  • Reduce OOC board to the minimum officers, different from OC.
  • Will have meeting January 18th to send out notice of meeting 30 days in advance
  • jenny will post 2016 taxes to wiki
• Late fees need to be applied to overdue invoices - this should be automated.

action items

• jnny: move notes to wiki
• Brian will call assessor again to confirm our understanding of the non-payment provisions, an to ask if nonpayment will affect our eligibility.
• Jenny will set up call with Greg from Google, Laura and MaryAnn
• Send thank you notes to recent donors, and check for any overllook larger donors that need actual donor letter -Laura and Brian
• Check in on reporting for 2014 $5K left tilt grant - jenny
• Laura: Peace Development Fund grant
• Mary Ann: work on getting an artist committed to painting a mural (Daniel Camacho?) then get funding, possibly from Left Tilt
• Laura send letter to cops re SEP and event insurance, run by group first
• Schedule Annual Meeting for both OC and OOC - re-elect officers and delegates - jenny
• Laura draft notice of annual meeting
• Jenny and Brian - write out job description/tasks for each of the officers
• Fundraising WG review Kitchen fundraiser text. on omnikitchen pad. Jenny will send to Laura and Mary Ann
• Perks - Jenny, Marc, Laura will review perk spreadsheet:

From last meeting:

   * set up a security/damage deposit account for refundable event deposits, Link Event Rental product category to subaccount of Assets and write up Return Process for Commoners - Jenny and Brian
   * Amended OOC 2015 taxes [Jenny and Laura]
   * Need to find $1000 Ben & Jerry's Check or ask them for a new one :/