Event:2018/03/12 Commons

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Omni Commons Commons Working Group Meeting - Monday March 12, 2018, 5-6.30pm

Agenda

  • Introductions (5 min)
  • Regular Meeting (5 min)
  • Review and approve Member Collective event procedure, Specifics of when you need damage deposit (15 min)
  • Damage deposit and refund process in Quickbooks (5 min)
  • Check overdue event invoices (10 min)
  • Pending Event Requests (30 min)
  • Recurring Events (5 min)
  • Nick Crisis at Classy Prom (10 min)
  • Commons Finances & Sliding Scale (5 min)

Attendees

Julio, Lynn, Maria (time keeper), Laura, Katrina (notetaker), Joe

Regular Meeting

  • second and fourth Mondays at 5pm; next meeting March 26
  • Members of this working group should attend at least one meeting per month
  • Laura will followed up with Almaz (DONE)
  • Julio to made a list of everyone's phone numbers (DONE)

Review and approve Member Collective event procedure

Damage deposit and refund process in Quickbooks

https://merchantcenter.intuit.com/msc/portal/tpc/cc

  • Credit card transactions
  • Authorize funds
  • authorized funds are for 7 days - then they
  • put authorization in 10 days to guarantee event, but might expire in 7 days, so need to authorize again day of event
  • alternatives to CC: take cash or check (and actually deposit it, then refund)

Check overdue event invoices

Ilana: Lynn following up Leez: Julio to ask Jenny

Specifics of when you need damage deposit

  • When do we need damage deposit?
  • If you need event insurance, then you need a damage deposit
  • If you're having an event using significant equipment or a significant chance that there is an opportunity for cleanup
  • if it is a financial burden, then email the group, but seek active consent from the group if you want to do othewise.

Pending Event Requests

  • Oakland International Festival (3/16?) PP Laura - didn't hear back - deleted
  • Veteran’s PATH 1-Day Pathfinder Event (3/18) no follow-up, so deleted
  • Worker’s Discussion Group (3/18) - PP Julio; recurring event contract and invoice in place
  • Presentation by Özlem Yasak (3/18) - PP Robb;
  • The Reparations Tour (3/21) - decided to not follow up - deleted
  • Amadeo (experimental theater) 3/23 - Lynn emailed - unlikely to happen
  • Funxtaz CPLi Everything Mushroom Workshop (3/25) Robb: contract signed, Julio sent invoice
  • Spring Dance fundraiser for Teachers and Mentors (3/31) - PP:Robb
  • Comedy Show (4/7) Lynn: is $1200 enough for full house w/alcohol (gross $4000)
  • Poll worker Training (4/16 onwards) Julio talked to them - wanted for free - not doing it - deletd
  • IfNotNow Bay Area Hive Meeting (4/18) PP:Lynn, waiting for payment
  • Creative Facilitation Trainings (4/21) PP:Katrina, will accept $800 offer
  • Habesha Hackathon (4/28) Julio to follow-up (as per email)
  • Support Local Artists Art Show and Sale (4/29) PP:Katrina, hasn't heard back
  • Income Inequality Workshop (4/29) PP:Laura, Maria - no response to email
  • Senior Prom (5/18) - no followup - deleted
  • Capoeira Graduation (5/25-27) PP:Lynn, want to pay less $ than last year for 22hours - will offer same rate and they can save by reducint hours
  • Soul & spirit (6/2) PP:Joe
  • Capoeira clases (6/4 onwards) PP:Lynn
  • Electronic Indoor Forest (6/30) PP:Joe .. unlikely
  • Prom Themed Wedding Dance Party (8/4) PP:Laura
  • 23rd Bay Area Anarchist Book Fair (9/15) PP:Laura
  • Prospera Summit for Latina Entrepreneurs – 2018 (10/27) PP:Julio


Recurring Events

  • GUST - Second Thursdays - Activist flashdancemob rehearsal (all welcome!) - $20/sesh - Jenny is PP
  • Uniquely Yours Writing Workshop - Julio wrote contract and invoice

Nick Crisis at Classy Prom

  • Enforce 1 security per 50 people; suggest CRC.
  • Joe: review upcoming events for any that might require strict security
  • Katrina to research alternatives to 911
  • Julio to try to get a workshop for Alternatives for Mental Health Emergencies
  • Joe to call the Event Helper to get guidance

Commons Finances

  • January: $5,933! Great job! <3
  • February thus far: $4,055 Not bad!
  • March thus far: See Custom Reports

Last Meeting Notes

https://omnicommons.org/wiki/Event:2018/02/25_Commons