Event:2018/08/15 Finance

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Finance/Fundraising Meeting - 15 August 2018

Attendees

  • Laura, Brian, Jenny, new volunteer Dan

Updates

  • Jenny sent a joint proposal to Handshake (cryptocurrency company giving donations to aligned nonprofits) . Emailed her this morning to say that they will give $100,000 to Sudo Mesh
    • Laura - this might affect what Delegates are willing to accept in the lease. (see below)

Discussion Items

  • Budget check in - how are we doing and do we have any extra for things like extra trash pick up, entrance hall lighting, or a cleaning service
    • $13K in Operating Reserve Fund (Savings Acct) - 2018 goal: $24K
    • We are a bit behind in reconciliations and big spreadsheet updating but the sense is we have enough to add additional trash pickup
    • Water bill will be going down substantially no tat leak is plugged
  • Sudo Mesh contract:
    • still waiting on insurance quote before can sign lease w Omni - $100/month to Sudo for "rent," + use standard booking process and rental fees for events, use only Sudo Room space, free bandwith to Omni once get donated gigbits connected.
    • Will need to get delegates approval
    • Haven't decided about being a member collective, some are interested
  • ABDC move out - keys not returned, stuff still in ticket booth room, owe rent from January
    • We did not make them pay deposit or LMR becasue they were a fiscally sponsored project
    • Marcus will give us a copy of his key
  • Move bank account to Beneficial
    • Jenny has pinged Tommy multiple times, but still no online access. Maybe need to go in person tomorrow. Sent another email and copied finance wg mailing list
  • Tax Exemption status for building tax, we should have heard from them by now. We should check in with them again - Brian will do so.
  • Omni Office Space use/security/access
    • No action at this stage. Feel like some security stuff has gtotten better, and not much in terms of neccesary action items.
    • We will talk to Needa about clearing out the extra stuff being stored in the office.
    • Potentially organize an office work party to clean/arrange things.
  • Trash - Need more trash pickup - Has this been resolved?
    • Laura will set up additional trash pickup
  • New member collective recruitment and policy development
  • Taxes
    • Deadline: November 15
    • Laura will ask Jose/Maria if they can do taxes for OOC. IF they cannot, Laura will do it. emailed them 8/22
      • What money was in the OOC account has been nearly entirely paid out. There is just a little left to pay the Lawyer. Currently the bank account has $489.23.
    • OC
  • Ballroom measurements for fire dept
    • Do we want to send the fire inspector the actual measurements for the Ballroom. He may be able to increase the occupancy for the space if we do so.
      • Laura will send

Action Items

  • Jenny send out doodle for QB training & Working Meeting - sent 8/26: https://doodle.com/poll/qseqkpe2tqafdbqi
  • Jenny will talk to Evan about HNJ status and their stuff in basement closet. HNJ has dissoved so should be moved out. - Message sent 8/26
  • The Village needs to create its own bank account. Brian will bring this up with the coordination team.
  • Ping property tax assessor's office - Brian
  • Laura will set up additional trash pick up - contacted WM 8/22
  • Talk to Needa about office space usage / office workparty - Jenny - contacted but not yet convened
  • Laura will ask Jose if he is willing to do the OOC taxes, if not him Maria. Laura will do it if they won't. emailed 8/22
  • Work on contractor hiring process doc -all - https://docs.google.com/document/d/1NbEknusWMjUJvkzkAwq_sGmabQCWvwRofqMruuh6Iw4/edit
  • Ballroom measurements - Laura
  • Write up fiscal sponsorship contract for Bill - Jenny - done & sent 8/26
  • Laura - check into EBMUD reimbursement for fixing leak