Event:2019/04/08 Finance

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Omni Finance Meeting - 8 April 2019

attendees

  • Dante, Marcus, Null,, Jenny, Laura, Robb

overview / orientation

  • overview
  • inquiries:
  • potential action items / projects:
  • approval process & access needs

updates / previous action items

  • Laura will write up new member collective promo - been waiting for the bullshit to end
    • any suggestions for groups that would be appropriate?
  • Brian: Get the assessors office late tax/payment plan thing, call them to talk details. We went to the Assessors office to talk with them.
  • Dan: Village Beneficial documents completion
  • Brian: Set up Zoom account for the omni, share the password around. Include a description of how to use the account.


impending deadlines

  • RRF-1s for OC and OOC - April 15 - simple online form submissions - jenny
  • Fire inspection, expires May 1?
    • Review recs from orevious iinspection report
    • Put up smoke alarms
    • Check and fix emergency lighting
    • dimensions
    • Check extinguishers - jenny will call john about annual recharging
  • 990s and state tax due 5/15, file extension - Laura

leases

  • GCEA 3-Day Notice
    • jesse sending a draft in next few days
  • Sudo Mesh
    • In future getting free gigbit internet for Omni from Paxio or Internet Archive ($150)
    • gives recurring donations of $100/mo to Sudo Room
    • Got Handshake grant and shared 30,000 with Omni
    • Wiring and maintenance of internal wifi network
    • COI w/ Omni as Additional Insured sent to Finance
    • need to draft lease agreement and send to Sudo Mesh for consensus (meetings are Tuesdays excepting First Tuesdays), finance is fine with keeping the $100/month for sudo. Omni, Sudo Room, and Sudomesh will sign.
    • Laura working on:
      • CCL - Michael A will sign
      • FNB - Joe will sign
      • CSC - Mary Ann will sign
      • Phat Beets - haven't responded

insurance

  • OC Insurance policies are being renewed
  • Laura workiing on COI renewals along with leases

Property Taxes

    • Any new communication from county?
    • We need to decide which areas will be "uncontaminated" by non-charitable activities, and draw up event guidelines, modify event requests and contracts.too collect necessary info.
  • Still haven't received feedback, but they did promise us that!
  • Need to change event form process so we receive the docs we need when we sign event rental contracts, including a description of the charitable nature of the activity, or describing it as falling within Omni's mission/activities somewhere in the contract. May be helpful to involve Yar as a consultant.

proposals

discussions

  • cafe situation / lease
  • new treasurer - define responsibilities, outreach, & training/onboarding
* new secretary
  • new prospect financial aid volunteers / training
  • Office clean up
  • VIllage

action items

  • schedule another Quickbooks 101 class (jenny) - interested attendees include: dante, robb, brian?
  • draft contract / scope of work for finance to review & sign (jenny)
    • 3-month temporary contract for Q2, to be reviewed in early July (Q3)
  • send ballroom dimensions to fire inspector
  • set up fire inspection (Null)
  • recharge extinguishers - ping Genesis Fire (jenny)
  • 990s and state tax due 5/15, file extension - Laura
  • check circuit by stage - Robb
  • Draft Sudo Mesh lease (Laura)

End of Meeting

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