Event:2016/09/08 Commons

https://omnicommons.org/wiki/Event:2016/09/08_Commons Omni Commons Commons Working Group Meeting - Thursday 8 Sep 2016

Agenda

• September Requests (20 min)
• October Requests (25 min)
• Post-October Requests (10 min)
• Recurring Requests (5 min)
• Cancelled Requests (5 min)
• Retrospective on Past Events (5 min)
• Productions Working Group (10 min)

September Request (20 min)

Fri 8/26 (8pm-12am) Ballroom Art Show with Live Performances

• Alignment: ?
• Attendance: 50-100
• Admission: $5
• Offering: $300-500
• A/V: ?
• Alcohol: ?
• Point Person: Steve/Jenny/Lynn
• Contract: No
• Paid: No
• Status:
  • 8/10: Received very late. They know Gerald and Robb. Nothing else going on that day.
  • 8/11: Lynn & Steve volunteered to be point people. Jenny can invoice & send contract & a/v request form. Steve will contact them and relay details to Jenny.
  • 8/25: Steve contacted them and sent info to Jenny. Lynn will follow-up via phone tomorrow.

Sat 9/10 (12pm-9:30pm) Ballroom [https://omnicommons.org/occupy/wordpress/wp-admin/post.php?post=3025&action=edit Dance Battle for TURFInc]

• Alignment:
• Attendance: 150-200
• Admission: TBD
• Offering: $300 + split ticket costs / donations
• Point Person: Lynn/Julio
• A/V: Yes
• Alcohol: No
• Contract: Signed
• Paid: Deposit + Full (maybe?) $1000
• Status:
  • 7/28: Laura communicating.
  • 8/9: Moved from 8/26 to 9/10. They've paid deposit and signed contract. Final payment due 8/30 - ask if they can pay it before then? Lynn will ask Laura to ask them to pay early.

9/7 - 11/9 - Treatment Room - Writopia Lab Writing Workshop [1]

• Alignment: Yes
• Attendance: 4-7
• Admission: $585 sliding scale
• Offering: 10% or $230 - $410 depending on attendance
• Point Person: Almaz
• A/V: No
• Alcohol: No
• Contract: No
• Paid: No
• Status:
  • 8/11 - flexible with times. Almaz will follow-up tomorrow. I call Maggie Spilman, she didn't respond yet 8/12 & 8/17.
  • 8/18: Almaz talked to Maggie; she is awesome, hopefully we can have space for them
  • 8/25: Almaz in communication with Maggie. [JR note- If this falls through, recommend Chapter 510].
  • 9/1: Almaz met with Maggie and she won't be ready by Sept 7.
  • 9/8:

Sat 9/17 (12-3:30pm) Basement - Practice Your Paradigm Shifting – A Workshop [2]

• Alignment: Yes
• Attendance: 5-15
• Admission: N/A
• Offering: $50
• Point Person: Julio/Almaz
• A/V: No
• Alcohol: No
• Contract: Signed
• Paid: Yes. $50
• Status:
  • 8/11: Submitted on time: "I don't know if the "Dance Battle" happening in the Ballroom at the same time might be too much activity or sound for holding a workshop at the same time. If you think it might be, I wonder if the Upstairs Den is a better option, or if there's a chance to do this workshop on the 27th of this month instead. Thanks!". Julio will follow-up with Mich, acquaintance.
  • 8/25: Almaz/Julio met with Mich and she signed a contract and paid the invoice. Almaz will be day of PP.

Sat 9/17 (11am-1:30pm) Disco Room Abolition of Policing

• Alignment: Yes, SURJ / Critical Resistance
• Attendance: 40-50
• Admission: $0-20 sliding scale
• Offering: $100
• Point Person: Lynn/Anka/Steve/Almaz
• A/V:
• Alcohol: No
• Contract: Signed
• Paid: No. $100
• Status:
  • 8/11: Julio will get the date, and do the paperwork.
  • 8/21: Event is confirmed. Lynn working on contract with Jon.
  • 8/25: They are okay with Disco Room. If there are accessibility needs, they'll use the Entrance Hall or Ballroom.
  • 8/26: Lynn drafted contract. Julio sent invoices for $50 (deposit) and $50 (rest).
  • 9/8:

Sat 9/17 (4:30pm-1am) - Ballroom Community & Youth Cultural Healing Ceremony

• Alignment: Yes, GCEA
• Attendance: 100+
• Admission: $0-50 donation
• Offering: N/A
• Point Person: Almaz
• A/V: ?
• Alcohol: Yes
• Contract: N/A
• Paid: N/A
• Status:
  • 8/23: Updated correct times

Sat 9/23-24 (10am-11:30pm) - Ballroom, Entrance Hall, CCL - BioHack the Planet Conference

• Has promotion
• Sponsors?
• Past 10pm? Probably not
• Look into insurance stuff - does CCL's cover it?
• Deposit $500 + 50% by 3 weeks before
• Alignment: Yes? CCL Sponsored event
• Attendance: 100
• Admission: $75
• Offering: $1500
• Point Person: Maureen
• A/V: Music yes. Would like to livestream, lights on speakers, microphones & sound, at least two projectors & screens, at least one wireless mic
• Alcohol: Yes. Permit required?
• Food? Prepared offsite
• Contract: Signed
• Paid: Yes
• Status:
  • 4/28: Moved from Aug 13 to Sept 23-24.
  • 6/9: Discussing it tonight in the CCL meeting. Jenny will check in with them about this and following event after meeting.
  • 6/23: Jenny will check in, wasn't able to prior.
  • 6/29: Jenny updated notes. Julio updated details here.
  • 8/25: Contract signed and Invoice paid. Jenny working with the organizers to procure one-day liquor license, probably through Sudo's 501c3.
  • 9/8:

Sat 9/24 (12am?) - Basement Hall - Benefit for Micqa Griffin

• Alignment: Yes
• Attendance: "n/a"
• Admission:$10-20
• Offering: $150-200
• Point Person:
• A/V: Yes, sound
• Alcohol: No
• Contract: No
• Paid: No
• Status:

"This event would include DJs, fashion show, live music, and dancing."

• • 8/10: Submitted on time.
  • 8/11: conflicts with BioHacker Conference. Almaz will follow-up if they can do a different day or space.
  • 8/25: Almaz meeting with them Wednesday to go over details.
  • 9/8:

October Request (25 min)

Sat 10/8 (8am-6pm) Sun 10/9 (9am-5pm) - Ballroom - 2016 IWW Organizing Summit

• Alignment: Yes.
• Attendance: 100
• Admission: $25
• Offering: $800
• Point Person: Laura
• A/V: ?
• Alcohol: No
• Contract: Signed
• Paid: Yes. $800
• Status:
  • 4/15: Laura contacted Kevin. Kevin responded 4/24
  • 4//28:Laura will follow up to sign contract
  • 7/14: Contract signed and deposit rec'd for October

Sun 10/9 Ballroom - no time listed - Benefit screening of #OO [3]

• Alignment: Yes, but they're not offering anything to Omni for what will surely be a lot of work, tho "Proceeds benefit Love not Blood & the Haiti Action Committee."
• Attendance: 200
• Admission: N/A
• Offering: N/A
• Point Person: Julio
• A/V: Yes, They have a projector but no audio system
• Alcohol: No
• Contract: No
• Paid: No
• Status:
  • 8/11: Robb will follow-up. Same day as Green Sunday (Entrance Hall).
  • 8/26: Julio reached out to Kevin, but he is hoping Charlie Hinton can coordinate.
  • 8/29: Charlie will coordinate with Kevin about how much can be contributed. Julio will check in by Sep 5. October 9 is the day of the Hatiant election so they want that date if possible to garner immediate support if necessary.

Sun 10/23 - Mon 10/24 (all day) Disco Room - Write Around the World

• Alignment: Yes
• Attendance: 10-15
• Admission: TBD
• Offering: TBD
• Point Person: ?
• A/V: None, needs quiet
• Alcohol: No
• Contract: No
• Paid: No
• Status
  • 6/20: Submitted early. Same group as previous event.
  • 7/14: ?
  • 7/30: Jenny wrote to Peggy
  • 8/11: Dates reserved for now, specifics forthcoming
  • 8/25: No further info as of yet

Thu 10/27 (all day) - CCL - Radical Mycology presentation

• Alignment: Yes, BAAM-affilated
• Attendance: 100
• Admission:
• Offering: $100
• Point Person:
• A/V:
• Alcohol: No
• Contract: No
• Paid: No
• Status:
  • 8/11: Couldn't fit in CCL if 100 people actually show up - should reserve the ballroom
  • 8/25: Jenny will follow up

Post-October Request (10 min)

Sun 11/6 (10am-3:15pm) Ballroom - 4th Annual Vegan Mac Down

• Alignment: Yes
• Attendance: 100-150
• Admission: $10-15
• Offering: $500
• Point Person: Lynn
• A/V: Yes, sound
• Alcohol: No
• Contract: Signed
• Paid: Deposit $250. Remaining $250 due 10/6
• Status:
  • 8/25: Aaron and Erica showed up to discuss details with Lynn. Lynn will draft contract. Julio will issue invoice. Work together to make sure sound is prepped.
  • 9/1: They have signed the contract and paid the deposit.
  • 9/8:

Fri 11/18 - Ballroom - Benefit show for Land Action 4 legal defense

• Alignment: Yes
• Attendance: 500
• Admission: $20+
• Offering: "lets talk we want to make you guys some money with this one"
• Point Person: Jenny, others needed
• A/V: Yes, sound - punk/metal show
• Alcohol: Yes
• Contract: No
• Paid: No
• Status:
  • 8/25: Jenny emailed Kelly clarifying occupancy limit, A/V request form, and need for alcohol permit and event insurance.

Fri10/29 - 10/30 7pm-11:30pm Ballroom Omni Commons Halloween fundraiser

• Alignment: Yes, FNB
• Attendance: 200+
• Admission: $15/admission, $10/food
• Offering: all proceeds go to the Omni
• Point Person: Arthur
• A/V: Yes, sound
• Alcohol: Yes
• Status:
  • 9/8:

Wed 4/12 (5pm-12am) B.O.B. Fest Potluck Social [4]

• Alignment: yes (punks)
• Attendance: 100-150
• Admission: $0
• Offering: "Budget-wise we can afford under $500"
• Point Person:
• A/V: Not really
• Alcohol: Yes, serving not selling
• Status: "We hope to have acoustic music for part of the night but the rest of the time will just be socializing and squaring away details for rest of fest. We are hoping to find a place which allows us use of a kitchen, which can provide us chairs/tables/plates/etc., and which is a activist community space"
  • 8/25: Almaz will follow-up

Sat 4/22 (8-10pm) - Ballroom - Wiener Kids 10th Anniversary Show

• Alignment: Yes? Volunteers for Active Music Series?
• Attendance: 100
• Admission: $15-20
• Offering: $300-400
• Point Person:
• A/V: No
• Alcohol: No
• Contract: No
• Paid: No
• Status:
  • 3/14: Submitted request more than one year early.
  • 4/28: Briefly discussed. Too early for action.
  • 8/25: Julio reached out to see if they want to discuss details.

Recurring Requests (5 min)

Sundays 8/21-12/4 Temple of Light Georgian Choir Rehearsal

• Alignment: Yes
• Attendance: 15
• Admission: N/A (private)
• Offering: $20/hour for 14 4-hr rehearsals ($1120)
• Point Person: Laura
• A/V: None
• Alcohol: No
• Contract: Yes
• Paid: Yes
• Status:
  • 8/25: Laura took care of this. Contract signed and Invoice paid. 2nd invoice is currently overdue - can Laura ping? Lynn will follow-up with Laura.

Thursdays 9/15 - 11/17 (7pm-10pm) Disco Room - Green Windows Weekly Creative Writing Workshop

• Alignment: Yes
• Attendance:
• Admission: $400 for ten weeks, with lots of individual discounts
• Offering: $90/week, $900 total
• Point Person: Jenny
• A/V: None
• Alcohol: No
• Contract: No
• Paid: No
• Status:
  • 7/14: Jenny will set up contract/invoice/schedule. Peggy has a keycard
  • 8/11: Invoiced for $900, sent contract, & put on the calendar
  • 8/25: Private discussion w/ Peggy about maintenance of the upstairs and Omni's responsibilities for maintaining the spaces and clear communication about potential conflicts or relocations. Jenny wrote a new contract incorporating Peggy's concerns for Omni's liability, and reduced payment from $900 to $750. That shit was real.

Mondays (1st and 3rd) 6-8pm - Upstairs Den - Biweekly AEMP Meeting

• • Alignment: Yes, Anti-Eviction Mapping Project
  • Offering: $5 per meeting
  • Admission: free
  • Attendance: 12
  • A/V: no
  • Point Person: Julio
• Contract: No
• Paid: No
  • Status:
    • 4/13: Julio will draft a contract and invoice. Will need folks to open door first few times.
    • 4/28: Julio will facilitate getting them a key card once they sign a contract and pay the invoice.
    • 5/26: Julio to meet with Erin
    • 6/9: Julio to draft contract and do billing
    • 6/23: Update?
    • 8/25: Julio will work it tomorrow

Cancelled Requests (5 min)

Fri 9/2 6pm-midnight - Ballroom - Oaxakland solidarity punx show

• 8/25: They found another space. DELETED.

Sun 10/23 (2pm-10pm) - Ballroom - Safe Space All Ages Show

• 8/26: Theo said they're not ready. DELETED.

Sun 10/9 (5pm-9pm) Entrance Hall - Green Sunday Educational Forum and Green Party County Council Meeting

• 8/26: John said they're going to try early next year, and we should cancel the current request. DELETED.

Retrospective on Past Events (5 min)

?Fri 8/26 ?? (8pm-12am) Ballroom Art Show with Live Performances Sat 8/27 (7pm-10pm) Basement Hall - Everything is in Utter Chaos: The Situation is Excellent Sat 9/3- Sun 9/4 (8am-6pm) Disco Room - Incarcerated Workers Organizing Committee meeting

Productions Working Group (10 min)

Jenny, Robb, Liz: It would greatly benefit the Commons WG to focus principally on promotion, booking, contracts, and invoicing, and to have the Productions WG focus on the actual production of events (including stocking bathrooms and helping with cleaning before and after).

• A/V request form https://omnicommons.org/avrequest
• Join the mailing list if you want to help with event A/V tech support: https://omnicommons.org/lists/listinfo/productions

Previously

• https://omnicommons.org/wiki/Event:2016/08/25_Commons
• https://omnicommons.org/wiki/Event:2016/08/11_Commons