Event:2018/07/09 Finance

Finance/Fundraising Updates - 9 July 2018

Attendees

• Laura, Brian
• Jenny (en route NY -> CA)

Items to discuss

• TIL moving out
  • Recruitment of new collectives or tenants: wee agree that this is a good idea
  • definition of minimum requirements to be a member collective
• Completing move to Beneficial: Need Jenny to discuss/make plan
  • No reply yet from Thomas re: online access (last ping was in June). Pinging again (July 28)
• OOC and OC taxes
  • OOC will only need to file 990N and 199N.
  • OC's begun in ProConnect; due Sep 15th
• Bookkeeping contractor
  • Should we hire? Lily is still interested
  • Process of hiring, from Brian's experience:
    • Post on Indeed for free; FB; social media
    • There is a standard format ads usually follow.
    • "We will begin reviewing resumes by (date)". Give 3-4 weeks to respond.
    • For pt time bookeeper Brian has seen $18-25/hour.
  • Law about who is a contractor vs employee: https://www.irs.gov/businesses/small-businesses-self-employed/independent-contractor-self-employed-or-employee; https://www.legalzoom.com/articles/employee-vs-independent-contractor-differences-you-need-to-know
  • Jenny: This proposal needs to go to the delegates for discussion (hiring outside bookkeeper who will need onboarding vs paying the person already doing this work a stipend). Jenny beginning CPA course reqs this fall.

• Trash situation is out of control. We need to have twice weeklypickup. This will cost double what we currently pay. Can we afford this now?
  • Jenny: Yes, but perhaps we could also reach out /look into cost of a trash compactor?

Updates

• Lynn Contacted Fire Dept for new fire insp certification.The inspecto who issues the occupancy permit - F Garrett is way behind because their system was down. We should post a copy of his report and use that until he sends out the official permit.
  • That means there is still time to send him the exact ballroom measurments.

• State filings - Brian unable to complete
  • OOC: On 7/11 Laura asked Maria to do the OOC filings since she is the secretary and had said she would. 7/13 She has says she will do them.
    • From Maria on 9 July: Both RRF-1s and the SI-100 are filed. I saved copies in the google drive.
  • OC: On 7/11 Laura sent completed 2017 RRF-1 to Jenny for signing on Digisigner
    • Signed on same day.
    • Printed and mailed w check from Brian

• • We need new Proof of Insurance from GCEA (exp 4/18), FNB (exp 7/18), Phat Beets (exp 3/18)

• Brian is handling a lot fo the Village checks and reimbursements. VIllage will be evicted by november and the city isnt offerning many realistic alternate sites. Will be actually writing checks tomorrow (july 24th).
  • Questions Brian had during this process: Where do we store physical receipts? Do we store all check requests digitally or do we have physical storage?
  • Village stuff is all documented digitally here: https://drive.google.com/open?id=1WDtCgX_rx1Jk2F9yTGnmaWVUEXwcOZ-r - physical checks are stored in the "payments" or "expenses" folder caddy on top of the white desk in the office.

• Anka has said she will help with fundraising acknowledgement letters. Brian will help is he can show up and do what he is told.

• Brian's friend Dan is interested in helping with Omni admin and bookkeeping stuff. He has a little experience but needs bookeeping training. Laura also knows him and will reach out.

Action Items

• Fiscal sponshorship agreement for Bill
• HD Tax exemption
• Send Garrett the ballroom measurments.