Event:2014/06/01 Legal / Governance Hackathon

In Attendance:

• Niki, David K, Sarah P, Maryanna, Zach, Alana, Matt S., Yar, Juan, Christoff, Shawn, Andrew, Danny, Jeremy, Sarah (Sudo), Ahnon, Ashley, Matt H.

Agenda

Space Access

• DK: Would like shifts provisionally
• Matt: All Sudo assets are to be shared w/all Sudo members
• Matt: Sleeping in the space more of a long term concern
• Who has keys? What is the lock / key situation?
  • A member of each collective has a key
  • Zach volunteers to to be on call if people need access to the space
• Have landlords requested a curfew?
  • No loud work is to be done after 11pm
• How will we schedule meetings?
  • Need to set up a calendar
• What are the "open hours"? What is the schedule of classes / meetings?
  • Instead of "open hours" (too vague - suggests open to the public) have "quiet hours" from 10pm - 10am
• Proposal:
  • Quiet Hours are from 10pm - 10am
  • Member groups are responsible for access for their own groups
  • Two times during the day when people unable to gain access via their groups can get in: 12-1pm; 5pm-7pm
  • Zach "your neighborhood hermit" Houston available on-call to let people in
  • Lock up procedure for the end of the night: 2 people to sweep the space, turn off lights and lock all doors.
• Standards:
  • Quiet Hours: 10pm - 10am
  • Landlords living here --> NO access to 2nd floor of building!
  • Experimental Interim --> We are not Open to the Public / Broadcasting to the world
  • Regular Meetings are every Thurs at 7pm. Please come with concerns / suggestions for improvements

• Saturday's Event (EBPS Poetry Reading)
  • What can we do vs. what can't we?
  • Plausible deniability
  • Need Do Not Enter signs
  • Need to determine minimum requirements for event "membership"

Internal Governance

• Should general building maintenance / administration be codified as a part of internal governance ?
  • We need to identify all common maintenance / administrative tasks
  • Proposal for an Admin task working group
    • Develop a list of skills people have / skill people would like to learn

• Liasing w/ Landlord:
  • How many people / forms of communication?
  • Maryanna volunteers to spearhead committee to liase w/ landlord:
  • Team of 3 ppl: Identify who is responsible at any given time
  • Set up one email address for communication
  • Liasion is responsible for interfacing btw gropus and landlord

Safe Spaces / Conflict Resolution

• We provisionally adopt Sudo Room's Safe Spaces and Conflict Resolution policies until a member of the group brings forth amendments / concerns
  • Sarah: It's important that we are intentional. We should put that on the CDC agenda
  • Matt: Check out Wiki for other Safe Space policies

Tabled:

• Bylaws
• Values