Event:2014/08/26 Legal / Governance

GOVERNANCE MEETING NOTES 8/26/14 Present: Kevin, Niki, Sarah P, Steven N, Margit

THE ROLLING AGENDA

• -How proposals get talked about at meetings
• -What is a Member Group/Collective? (week 2)
• -Tenancy + Member Groups (week 2)
• -Board of Directors
• -Accountability - member groups not fulfilling
• -What are the basic responsibilities of a Member Group? (week 2)
• -A Lottery for Undesirable Tasks (week 2)
• -6-month Trial period for Groups
• -Questionnaire, address, when required?
• -Basic technology questions and setting up meetings

GETTING PROPOSALS TALKED ABOUT SUGGESTION: Every time someone adds a proposal to the riseup pad, they should be encouraged to include the date that the proposal was added. That way, meeting facilitators can quickly glance at the agenda and know which items have been on the list for longer.  SUGGESTION: Each meeting, let's make sure we talk about one "high-process" item, and the facilitator can take a straw poll about which one(s) seems the most important for the group. Finance would be on top, but if it was a higher-order financial issue, it would be treated as a general "high-process" ACTION: Quick tips sheet for facilitation as a living document that would be accessible for all, in addition to the founding documents (Steven)

VOTING PROPOSAL SHIFT: We will parse out the Abstention part of our Consensus proposal so it can stand on its own (Niki)

MEMBERS IN BREACH FINANCIAL PROPOSAL: Each group will be financially beholden to pay last and deposit if they leave the OMNI without due diligence. If someone else moves into the space and OMNI does not lose any income, then they can receive this back, if they have left space no other needs for deposit to be held. We will make an additional proposal to go alongside with Finance Committee's quarterly proposal on the docket (Kevin)

which leads to….

WHAT IS A MEMBER GROUP RESPONSIBLE FOR CURRENTLY? DISCUSSION: This is a big conversation, and we want to get more feedback here about what it means to be a Member Collective/Group, etc. For now, it appears one must: Sign Lease; Pay Rent; Pay Bills; (If passed) Join working groups; (if passed) adhere to the Conflict Resolution and Safe Space Policies; Attend Delegate Meetings and Prepare for them in advance; Staying updated on current events.

AND HOW DO WE DEFINE A MEMBER GROUP? BIG DISCUSSION, PULL IN MORE RESOURCES BEFORE MAKING PROPOSALS: What are the fundamental expectations? How does the group function and what is their mission, and are they collectively run? Can a group be a single person - and does it make sense for single groups to join into other collectives so they can have voting power, if indeed we define a member group as x or more people? Are we working towards all groups being regenerative, mobile, permeable, cross-pollinating collectives that grow and change? Is a basic necessity of being a Member Group that they have a Group Process for making decisions, whatever it may be? What are they moving towards? Is participation equal for all amongst? Shall we invite Peak Agency/Danny Spitzberg to collectivize or aggregate? Is there a minimum number of people required to be a member group?

DO WE WANT TENANCY? AND IF SO, HOW? DISCUSSION: Align with mission of OMNI? Do all tenants collectively get one vote? Are all groups tenants for 6 months until they apply to become a member? Do tenants actually work like patrons for other groups? Is there a CAP percentage of tenants rent money we would like to adhere to for our income so we are not crippled finically if they leave? Do we want to urge tenants aggregate into other collectives so they may have decision-making power and get increasingly more involved? Is it a good idea to have different types of groups at the OMNI or shall we all be Member Collectives? Do they Pay Rent; Follow the Basic tenets of Safe Space and Conflict Resolution; and have a 6-month lease? Come to meetings as they are interested? Populate committees?

• How do we kick out a collective? How do we deal with breach that is about behavior, not finances?
• What are the values of the OOC that are shared and how does a Member Group align with this?
• Do we require all member groups to be "COLLECTIVES" and how is that defined?
• How are we going to activate people to participate within OOC, so it need not be mandated?