Event:2017/02/27 Finance & Fundraising

Omni Finance Working Group 27 Feb 2017

Attendees

• Jenny, Laura, Brian, Mary Ann, remote-DK

Updates

• Jesse was paid for Dec 2014 - July 2016 hours from OOC; OC still unpaid but Jesse is willing to do a payment plan
• Feb loan repayment sent to Marc; Marc & Patrik autopayments set up in ePay
• Sent request to repay RVC loan by 9/17 rather than 4/17
• OC Chart of Accounts set up and finalized. Working doc on QB processes is here: https://docs.google.com/document/d/1YWD1N5LIZVJhSjDP6D6NTrUPJo7emG-3F4OBilwKjdw/edit

Agenda

Insurance

• Property proposal received from B&G / Nation Wide
  • Same policy that John had (his was actually $8415 annually)
  • Quote is $6,734/year for $3.5m building limit + $500K for increased cost of construction
  • To start, 25% down or $1684, then the rest at $570/month

• Update re: general liability - updates from Danielle
  • Quoted w/o liquor liability - no deductible - $3,407/year
  • Still waiting on new quote from Jennifer
  • What does gen liability coverage mean? not liability for eg dancers spraining their ankles - only liable for negligence (though that's tricky because we have a lot of maintenance upgrades we need to make). For events, request orgs to add us to their policy. Groups that don't have insurance need to get their own special event insurance.
  • Mary Ann: Could uninsured groups just be added on for one night?
  • Quoted from Danielle w/ liquor liability - $3350 (on top of the base $3407 annual premium) w/ $1500 deductible. No one serving alcohol that hasn't taken a responsible alcohol serving certificate.
  • Asked other companies for a quote and wouldn't quote because of issues such as BYOB and servers drinking while serving

DIY Sponsorship Extension

• Extending our fiscal sponsorship to April 1st.
• Laura is on top of this; finance agreed to this at one of the last meetings

Sponsoring Ghostship Relief Fund

• Approved for OC
• Re: making it an OOC project:
  • Concern about capacity to maintain to seperate 501c(3)'s.
• Jenny: What about routing the money through this fund instead? - https://www.gofundme.com/ghost-ship-fire-residents-support
• Laura: Would the fund be able to send messages out to donors offering their money back bc the tax-deductible aspect of the fund was not properly set up?
  • Everyone concurs this sounds like a really good idea

Action Items

• Reflect event rental payments to OOC on OC Quickbooks invoices - Jenny/Julio
• Send out 2014&2015 taxes for board review & upload them & policy docs to wiki -Jenny
• Set up payment plan w/ Jesse that's reasonable for OC's budget (see link below)
• Set up autopayment for Civicorps recycling bill somehow
• Send Sewer Lateral reimbursement form & receipt - Laura

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Misc Link Dump

• Budget: https://docs.google.com/spreadsheets/d/1rvkMc5lmd8PovoViNLdvlrv0tSyvrH7iB0SmGqaFec8/edit#gid=1673282501
• Quickbooks Process Notes: https://docs.google.com/document/d/1YWD1N5LIZVJhSjDP6D6NTrUPJo7emG-3F4OBilwKjdw/edit