Difference between revisions of "Event:2024/10/10 Delegates"

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(Created page with "'''Omni Delegates' Meeting - 10 October 2024 7pm-9pm''' == Meeting Details == * Talk at https://omnicommons.org/meet or 515-428-1108 (PIN: 465814905) * Type at https://omnicommons.org/notes * Send proposals to consensus@lists.omnicommons.org prior to the meeting * Someone should go check incoming mail RIGHT NOW. === Roles === * Facilitator/s: * Stacktaker: * Timekeeper: * Notetaker/s: Patrik/Paige * Next meeting's facilitator(s): === Delegates === * CCL: Patrik *...")
 
 
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== Finances ==  
== Finances ==  
Decisions would include:
Decisions would include:
1. Confirming that Jenny Ryan will finally get paid that $1200
# Confirming that Jenny Ryan will finally get paid that $1200
2. Determining how much is owed to Phil McDonald for the period covered by the grant. At least the first invoice should be honored… I remember the issue being he didn’t have paypal or venmo and we didn’t have an easy way to get him a check. I think Silver had tried to schedule a time where they could set up a paypal account or venmo, but it didn’t end up happening?
# Determining how much is owed to Phil McDonald for the period covered by the grant. At least the first invoice should be honored… I remember the issue being he didn’t have paypal or venmo and we didn’t have an easy way to get him a check. I think Silver had tried to schedule a time where they could set up a paypal account or venmo, but it didn’t end up happening?
** Invoices: 50hrs 11/18-12/29; 32hrs 1/1-1/31; 29hrs 2/1-2/29. At 30/hr that would be $1500 for Nov-Dec; $1600 for Jan; $1450 for Feb
## Invoices: 50hrs 11/18-12/29; 32hrs 1/1-1/31; 29hrs 2/1-2/29. At 30/hr that would be $1500 for Nov-Dec; $1600 for Jan; $1450 for Feb
3. Determine whether to reimburse Phil Bell in full or in part for the expenses he incurred even though it doesn’t appear from meeting notes that these were all approved for reimbursement.
# Determine whether to reimburse Phil Bell in full or in part for the expenses he incurred even though it doesn’t appear from meeting notes that these were all approved for reimbursement.
# Once Omni hears back from the insurance agent … in terms of how much more is owed for liability and D&O … Omni should decide how to split the costs … Does sudo room pay for all of it as they currently can afford it, or do they only pay 1/2 or …? Omni needs to have liability insurance to cover Sudo Room and Free Store, with CALLI named as additional insured.


4. Once Omni hears back from the insurance agent … in terms of how much more is owed for liability and D&O … Omni should decide how to split the costs … Does sudo room pay for all of it as they currently can afford it, or do they only pay 1/2 or …? Omni needs to have liability insurance to cover Sudo Room and Free Store, with CALLI named as additional insured.


* Traci (insurance agent, over email): We have requested the cancellation of the building insurance and will forward the cancellation notice as soon as we receive it. Typically, the insurance company takes 30 to 60 days to refund any unearned premium. I’ve asked if they can expedite this process.
* Traci (insurance agent, over email): We have requested the cancellation of the building insurance and will forward the cancellation notice as soon as we receive it. Typically, the insurance company takes 30 to 60 days to refund any unearned premium. I’ve asked if they can expedite this process.
** Building insurance yearly premium was $17K on 4/18/24 - should be getting some of that back, but not known how much we paid https://drive.google.com/file/d/1qqwQERQQhqstVVt6QRGEeGRCAvdC0zer/view
** Building insurance yearly premium was $17K on 4/18/24 - should be getting some of that back, but not known how much we paid https://drive.google.com/file/d/1qqwQERQQhqstVVt6QRGEeGRCAvdC0zer/view


* Let's wait to see the building insurance refund before we spend any more money. If we do get the $9K, plus almost $4K from Beneficial, we should have no problem paying everybody back:
 
* Let's wait to see the building insurance refund before we spend any more money.  
** Phil McDonald: $3050
** Phil McDonald: $3050
*** Dec 5, 2023 Silver slack message about giving $700 to Phil.  
*** Dec 5, 2023 Silver slack message about giving $700 to Phil.  

Latest revision as of 18:43, 11 October 2024

Omni Delegates' Meeting - 10 October 2024 7pm-9pm

Meeting Details

Roles

  • Facilitator/s:
  • Stacktaker:
  • Timekeeper:
  • Notetaker/s: Patrik/Paige
  • Next meeting's facilitator(s):

Delegates

  • CCL: Patrik
  • FNB: Toan
  • LL: inactive
  • SMAC:
  • SM: inactive
  • SR: William
  • Quorum (2/3 of active groups): yes

intros

BRIEF INTROS MAY INCLUDE: name, pronouns, groups you're in, land you're on, if you're a delegate, unmet access needs, meeting roles you'd like to help with, discussion topics or proposals to add to agenda, announcements/updates/report-backs from your groups, safe space issues or updates PROMPT people to share contact info in the chat, so we can stay in touch

Check for mail for Omni

Who volunteers to go check if there's mail for Omni right now? This agenda item is part of the meeting notes template.

  • we received a certificate of compliance in the mail for passing the recent fire inspection

Jesse waiver of conflict agreement

  • Jesse asked "CALLI / EBPREC has asked me to represent them regarding their management and leasing of portions of 4799 other than the portions leased to Omni, Sudo Mesh, Sudo Room, CCL and FNB."
  • Vote to approve allowing Jesse represent CALLI in any matters not affecting any of the Omni collectives, approving Omni to sign a waiver of conflict agreement

yes: FNB/Toan yes, SR/William, CCL/Patrik no objections

Conflicts

  • Oct 5, safe space ban initiated by FNB, building wide. card access canceled, person open to mediation so that is going forwards.
  • how will conflicts be handled going forwards once collectives leave the nonprofit?
    • Patrik - that could be a use of the omni nonprofit?
    • Paige - I dont think nonprofit needed for this. Could form a sort of tenants union?
    • what does EB PREC do in its other buildings?

CC sponsorship request

  • Patrik emailed Jesse for a fiscal sponsorship template not based on rent
  • William emailed Jesse to see if Sudo Room will be able to sponsor in time
  • Paige - is the letter of determination from the IRS needed to sign the lease and sponsor CC? Jesse said that can take up to 6 months, received in mail
  • Patrik - I don't think that is the case. I believe you can start acting as a nonprofit once filed, but check in with Jesse.

Omni nonprofit

  • Paige - It’s been hard for me to engage people to volunteer in this uncertainty. Some members of Free Store volunteered to take board seats in the nonprofit, but how to set that up depends on how we organize. Will Free Store do the nonprofit work, with LL and potentially CC as fiscally sponsored groups? Or will nonprofit work be shared amongst all three groups? Waiting to hear back from Jesse if SR can fiscally sponsor, if not I will try and coordinate meeting with all the groups together. I asked Omni officers Yar and Silver if they have opinion on sponsoring CC and no response.
  • Patrik - could CALLI sponsor the Free Store? Then we could just retire the Omni nonprofit
    • Paige - that would make things easier. I’ll ask

Finances

Decisions would include:

  1. Confirming that Jenny Ryan will finally get paid that $1200
  2. Determining how much is owed to Phil McDonald for the period covered by the grant. At least the first invoice should be honored… I remember the issue being he didn’t have paypal or venmo and we didn’t have an easy way to get him a check. I think Silver had tried to schedule a time where they could set up a paypal account or venmo, but it didn’t end up happening?
    1. Invoices: 50hrs 11/18-12/29; 32hrs 1/1-1/31; 29hrs 2/1-2/29. At 30/hr that would be $1500 for Nov-Dec; $1600 for Jan; $1450 for Feb
  3. Determine whether to reimburse Phil Bell in full or in part for the expenses he incurred even though it doesn’t appear from meeting notes that these were all approved for reimbursement.
  4. Once Omni hears back from the insurance agent … in terms of how much more is owed for liability and D&O … Omni should decide how to split the costs … Does sudo room pay for all of it as they currently can afford it, or do they only pay 1/2 or …? Omni needs to have liability insurance to cover Sudo Room and Free Store, with CALLI named as additional insured.


  • Traci (insurance agent, over email): We have requested the cancellation of the building insurance and will forward the cancellation notice as soon as we receive it. Typically, the insurance company takes 30 to 60 days to refund any unearned premium. I’ve asked if they can expedite this process.


  • Let's wait to see the building insurance refund before we spend any more money.
    • Phil McDonald: $3050
      • Dec 5, 2023 Silver slack message about giving $700 to Phil.
    • Jenny: $1200
    • Philip Bell: $2,927.15
    • SDIY: "Omni would pay $3380.58, with CALLI assuming the rest of the debt for a total of $19,119.42" (according to Sarah)

Beneficial bank account

  • John was coordinating with Jenny to get names changed. Need two people - Paige and William.
  • Vote: Paige and William to be the new signers in the two Beneficial accounts. Then they will withdraw the $2900 in the Omni account and the $900 in the Omni NOMA account and deposit it at Unify to the Omni bank account.
  • Yes: Toan/FNB, Patrick/CCL, William/SR

End of Meeting

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