Event:2015/01/17 Commons WG Meeting

Commons WG 1/17

Attendees

• Ryan Caldari, Jenny, Stephen, Helen, Margaretha, Robert, David K, Resham, Niki

Agenda

• Ryan re: rollerskating rink in the ballroom!
  • $10 door, $5 for renting skates
  • Rose from Church of 8 Wheels has been advising, rents skates - Monday / Friday / Sunday
  • Sign an indemnification agreement of non-liability at the door
  • Looking into event insurance
  • Rose has been doing this for years, says no one has complained about damage to the floors
  • May want to have someone on the floor who can help with maintaining safety and helping folks
  • 50 people at $10 each = $500 per night
  • Concerns over building use change - would need to be billed as a one-time fundraiser
  • Would probably have to be an 18+ event
  • Ryan's going to find out more about insurance and email us, and reach out to the local roller derby teams
• Consense on fees for for-profit groups:
  • disco room: $50/ hr, $150 for 1/2 day (4hrs), $300/full day
  • Ticket booth room: $25/hr, $75 /1/2 day, $150/ full day
  • Library: $25/hr, $75 /1/2 day, $150/ full day
  • Classroom off library: $10/hr
  • Basement: $45/ hr, $135 for 1/2 day (4hrs), $170/full day
  • Margaretha: Bottom-liners could be incentivized by paying them ~10% to coordinate for-profit events
  • Sarah: Need to remain affordable to remain attractive to the groups we're targetting
  • Stephen: We don't really have the resources to please people with money right now
  • Margaretha: Roles and responsibilities document
    • Stephen: How We Organize is working on this
    • Jenny: There's also this - bottomlining basics - https://docs.google.com/document/d/1fsm4dn4NHRl8D9mYYKDQAhF-IHMsOjRM-MVnnH_lXUk/edit
  • Robert: Those basement rooms need more work before they can be rented out
• Kitchen working group
  • FNB wants to expand the kitchen
  • It would have to be enclosed
  • 4x6 walk-in cooler
  • Need an itemized budget submitted to Finances
  • David K is going to help Darin on the second FNB fundraiser, perhaps some of that money could go toward the kitchen buildout
  • First priority is to bring the kitchen up to fire & then health code
• Backspace clinic day
  • Happening quarterly, fill the space with practitioners - Omni Wellness Day
  • Low- to no-cost workshops and classes
  • First one in late April
  • Wants to coordinate with BAPS to incorporate critical thinking
• David has a friend who coordinates weddings!
  • Would have to limit loud activities in the rest of the building
• Niki: In general we need to be more vigilent on sound issues and other conflicts between events in the space
• David: Direct face-to-face conversation
  • Niki: If an event is charging a door fee, we should have a bottom limit for how much they pay
  • David: We should look at other places and see what they charge - Oakland Metro
• Robert: Perhaps we could do an 'Adopt A Room' structure for groups to focus on particular rooms and spaces that need work
• Event Rentals spreadsheet: https://docs.google.com/spreadsheets/d/1BXxNRMsfXNS93sUfToc_0iUwktK31EBUpnh6hVFwiVM/edit#gid=1736285254

Events

• $3K birthday party! woo!! - David
• Korean drumming practice - probably we need to say no - Jenny
  • Drumming events seriously impact the space, we should limit them
  • Recurring Sunday events also
• Congolese dance & drumming starting in February, 1 month trial - Niki
• Habitat for Humanity volunteers coming on Monday (David)
  • Drywalling would be great, but we would need to buy drywall
• Community Democracy Project - Jenny will ask for a fee or work-trade
• Yoga teachers - Jenny will relay the below proposal to Rachel
• ANNAH ANTI-PALINDROME + DOLL PARTS + LE HOMO - Jenny will say Disco Room is a no go
• Bay Area DanceSafe - Jenny is in touch with Justin and will put it on the calendar
• March 8th conflict - We Go Boom & Creature Human Creature - Niki will reach out to Sarah
• Special Lecture for Cybernaughts - Jenny will follow up with Stan
• Nutrition Basics classes - Margaretha will follow up with Sarah - scbumpus@gmail.com // (510)915-3820 // $25/hr seems reasonable
• Reading Group meetings - Stephen
• Anti Repression Benefit - David is following up
• Isaura's Brazilian Workshop of Dance, Rhythm, Chant with Live Percussion - Niki is following up
• Advocacy Training - Jenny is following up
• Kommunity FK Show - Don needs to talk with David, Niki is following up
• We Go Boom - Niki
• Ecstatic Dance - Niki
• Bay Area Sacred Harp singing - Jenny will follow up with Shani, ask for $50
• San Francisco Sex Worker Film and Art Festival - Robert - Robert will ask for $800
• Romeo and Juliet - Niki following up with Rachel - they will do a 40/60 split, need to ask to reign it in to 1-2 weekends, need to ask for a minimum $$
• International Capoeira Encounter and Graduation - Niki following up with Cere
• Musica Por Puppets CD release circus party! - Jenny will follow up
• American Library Association Unconference - Robert
• Adam and Tom's Wedding Reception - David meeting with them next week
• 2 π r - dance and music production - Niki

Proposals

• No recurring events on Friday / Saturday / Sunday unless they're paying a minimum of $1K/day
• Omni Membership - say $50/month, for groups that meet here regularly
• Maximum # of hours for yoga: 1 yoga class each weekday max during primetime (6-9pm), to be reassessed in 6 months
  • Weekend hours - 4 max
• Should also set max hours for loudness

Action Items

• Research Oakland Metro (David)
• Add basement tasks to our to-dos (Jenny / David)
• Proposal for 'Adopt A Room' (Robert)
• Get drywall and acoustic green glue delivered by Monday (David and Robert)
  • Probably also need another drill or two
• Jenny will send Margaretha the how-to
• Robert will ask Roxie Theater how they charge for events
• David will invite Tooth to Commons WG
• Jenny will look into events on /calendar/ labelled 'jenny'
• Niki will write up proposals on the wiki