Finance/Fundraising Updates - 9 July 2018

Attendees

Items to discuss

TIL moving out
- Recruitment of new collectives or tenants: wee agree that this is a good idea
- definition of minimum requirements to be a member collective
Completing move to Beneficial: Need Jenny to discuss/make plan
- No reply yet from Thomas re: online access (last ping was in June). Pinging again (July 28)
OOC and OC taxes
- OOC will only need to file 990N and 199N.
- OC's begun in ProConnect; due Sep 15th
Bookkeeping contractor
- Should we hire? Lily is still interested
- Process of hiring, from Brian's experience:
  - Post on Indeed for free; FB; social media
  - There is a standard format ads usually follow.
  - "We will begin reviewing resumes by (date)". Give 3-4 weeks to respond.
  - For pt time bookeeper Brian has seen $18-25/hour.
- Law about who is a contractor vs employee: https://www.irs.gov/businesses/small-businesses-self-employed/independent-contractor-self-employed-or-employee; https://www.legalzoom.com/articles/employee-vs-independent-contractor-differences-you-need-to-know
- Jenny: This proposal needs to go to the delegates for discussion (hiring outside bookkeeper who will need onboarding vs paying the person already doing this work a stipend). Jenny beginning CPA course reqs this fall.

Trash situation is out of control. We need to have twice weeklypickup. This will cost double what we currently pay. Can we afford this now?
- Jenny: Yes, but perhaps we could also reach out /look into cost of a trash compactor?

Updates

Lynn Contacted Fire Dept for new fire insp certification.The inspecto who issues the occupancy permit - F Garrett is way behind because their system was down. We should post a copy of his report and use that until he sends out the official permit.
- That means there is still time to send him the exact ballroom measurments.

- We need new Proof of Insurance from GCEA (exp 4/18), FNB (exp 7/18), Phat Beets (exp 3/18)

Brian is handling a lot fo the Village checks and reimbursements. VIllage will be evicted by november and the city isnt offerning many realistic alternate sites. Will be actually writing checks tomorrow (july 24th).
- Questions Brian had during this process: Where do we store physical receipts? Do we store all check requests digitally or do we have physical storage?
- Village stuff is all documented digitally here: https://drive.google.com/open?id=1WDtCgX_rx1Jk2F9yTGnmaWVUEXwcOZ-r - physical checks are stored in the "payments" or "expenses" folder caddy on top of the white desk in the office.

Anka has said she will help with fundraising acknowledgement letters. Brian will help is he can show up and do what he is told.

Brian's friend Dan is interested in helping with Omni admin and bookkeeping stuff. He has a little experience but needs bookeeping training. Laura also knows him and will reach out.