Event:2015/02/04 Commons WG Meeting

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Commons WG 2/7

Attendees

  • Jenny, Niki, Ryan deilann, Kwe, Nick, Shake, Kwic, Dragon, David

Agenda

  • Add directly to calendar or submit booking request?
    • Develop guidelines for when we add things directly to the calendar, how many hours any given collective can book free events in the commons spaces
    • One idea from Leah: Keep them as pending until a week before the event
    • Make a request when you add things directly, to commons working group
  • Visibility of conflicting events
    • Low-tech solution with post-its?
    • Folks could take a photo each day to record its state
    • Problem with the current tech solution not showing conflicting events
    • Paper forms that people could put in a box, which we could go through each Saturday
    • Set up a public terminal in La Commune displaying the day's events
  • Managing the common areas
    • Shake: would like to see each collective managing a common space
    • Cleanliness always an issue
    • Ryan: This consolidates power in the hands of the few, already-overworked
    • Nick: Clear rules and regulations needed re: maintenance
    • Niki: Agree that the lack of structure is problematic, clear points of contact needed
      • Ryan: Not people
        • Niki: Right, working groups
    • Tension between do-ocracy and consensus
    • Kwe: We're doing scheduling alright, but lagging on the management
  • Leyya from Temescal Art Center re: space rental ideas
    • Formalizing a space usage procedure that doesn't always involve rent, but involves an agreement
    • How to talk to renters who have varying degrees of familiarity with the space
    • Difficulties with charging people - what's fair?
      • Leyya: People never expect to get the space for free. The idea that people would expect space for free is a little bit... psychedelic actually. The exchange of *something* changes the way people use and respect the space.
    • How do you prioritize who uses the space?
      • Stay true to your agreements.
      • Keeping space protected - eg Saturday nights - that are always for-charge.
      • Yes, there's a friends and family rate - and I'm totally transparent about that
      • Return & ongoing renters prioritized over one-offs
      • We have tenants in solidarity, what about renters in solidarity? Renters-in-solidarity rate
    • Kwe: Dismantling the idea of "no space for free" - how do we model this as community exchange; need for clearer guidelines if we're going to host, say, youth media in the future
    • David: Granulated way of assessing how much you should pay.
    • Ryan: Make it a little bit higher up on the form, no clickaway,
    • Jenny: We do have a process in place for assigning point people to events, who make sure the space is prepped beforehand and help with setup and breakdown.
    • Leyya: Set scale for different kinds of events - put it on the event organizers to come up with the variation rather than asking "what can you afford?" - and doesn't always have to be monetary - eg; carpenters; work-trade agreement - set hours for set task, ~$20/hr
      • Generally, renters let themselves in, set up the rooms themselves - set these expectations, of do-ocracy, in exchange for the low rates, you have to participate in its use while you use it - put this in the contract
    • Be more clear what the group is charging others
    • Dragon: Space-exchange with TAC as well; also timebanking
      • Leyya: Make those agreements with people you know can be responsible for them.
    • Kwic: Focus on the business aspect of renting the ballroom - eg Impact Hub, etc; - orientation to train folks on protocol, global membership
    • Leyya: Have folks with A/V needs pay extra for sound
  • David: better financial transparency
  • Leyya: Put out specific requests to volunteers - temescalartscenter@gmail.com

Events

  • Isaura’s Brazilian Workshop of Dance, Rhythm, Chant with Live Percussion - Kwe following up
  • Parent’s Liberation Workshopping - Kwic will follow up
  • San Francisco Sex Worker Film and Art Festival - Judy following up
  • International Capoeira Encounter and Graduation - Cere following up - niki pinging cere
  • American Library Association Unconference - Robert following up (Jenny to ping Robert)

Niki

  • El Grillo Bus - Niki
  • rehearsal for sound performance - niki following up with kevin
  • Magnolias All At Once : A Talk with Norman Fischer - niki following up
  • 2 π r – dance and music production - Niki following up
  • HAXAN Film Festival - Niki / Nick / Dragon
    • Need to cleanse the space after this

Jenny

  • Practice debate - jenny will follow up

Sarah

  • Ziji Collective Small Council Meeting and Potluck - Sarah following up - niki pinging cere
  • Second Annual Pi/e Festival - Sarah following up - Jenny put it on the calendar

Taller Ryan

  • East Bay ShareFest Organizing Meeting - Taller Ryan?
  • RootsKeeper Meeting - Taller Ryan following up
  • East Bay Gift Circle - Taller Ryan?
  • Occupythefarm fundraiser and screener - Taller Ryan following up

Rachel

  • we are the future - Rachel is following up

David

  • Work Party & Sound Testing - DK following up with Stan
  • Kommunity FK anniversary show (pushed back to April) - DK
  • Kristin & Slim’s Wedding Reception & Party - David K following up

Drum Sunday

    • Would need to move Kristen's yoga class, she's flexible
    • Problematic of ongoing in-perpetuity events
    • DK: Need to dial down loud events in the Disco Room. So far the neighbors have been neutral
    • Need to improve soundproofing in that room. Loud events take up way more space than just the room
    • Shake: More cultural events and women-centric events good for the community
    • DK: Has been working constantly on the soundproofing plan - materials, architecht consult, etc
    • Dragon: Maybe the class could take place at TAC
    • Shake: Trial on a month to month basis
    • Kwe: Policy of allowance; Asset-based Community Development workshop / discussion - viewing possibilities over obstacles; lots of assets available to us
    • Jenny: Perhaps we could do a trial starting April, see if Leyya can host them in TAC for March?
    • Niki: Put the language studies folks in contact with them as well to coordinate with each other
    • Niki and Dragon to follow up with them

Process

  • Fine-tune process for onboarding new folks to the booking/commons group
  • Need more channels of involvement
  • Committees as sub-groups of the working group - task forces - identify tasks that need doing and assign them to subcommittees
  • Path of development to 'certify' folks who've completed the sound system training

Action Items

  • Put up do-ocracy signs in the space (Shorter Ryan)
  • Work on form to highlight rental rates granulated by need (Jenny)
    • What are you charging for your event?
    • Transparency about our (Omni's) financials
    • Forefront expectations - "we are a volunteer-run group"
  • Charge for A/V needs?
  • Volunteer orientation - David and Jenny
  • Make a pamphlet for onboarding new commons/booking volunteers
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