Working Group, October 4, 2015

Present: LAura, Jeremy, Sadie, Derrick, RObb, Don

We discussed the ideas that Jeremy and Sadie came up on 9/29 with and how it's going.
We discussed ideas for protecting and eventually finishing the ballroom floor. Derrick interested in workig on it. He was referrred to the building working group. We will include care of the floor in the point person instructions.
Don askes about his event requet to have his martial arts class here iin the disco roomm 2x per week. We agreed on a trial period of 3 months beginning 10/19.
He has insurance but we need to verify waht kind of coverage he is required to have.
Don's number 510-923-0079

Meeting about Booking and Updating Commons (9/29/15)

Jeremy and Sadie

Ideas for the commons group

autoresponse for booking the event (link wiki) (jeremy will talk to laura or jenny)
update the rules (neighborhood, noise, limitations of space use, street restrictions) (sadie)
form for the contract (jeremy)
ensuring the contract is completed before the event is booked (discuss at the commons meeting)
add occupancy for the rooms and other details to floorplan page (more appealing w/ pictures) (jeremy)
review the booking process, make recommendations for commons working group (sadie)
prioritizing the events (collective vs paid events, fees, noise, etc) (discuss at commons meeting)
- adding details to the fee structure (baseline or percentage, deposit)
- rating of events
- making a chart (based on day, time, and other factors)
point person detail on event request form (not useful) (jeremy will talk to laura or jenny)
process to being a point person (sadie)
organize maintenance, sound, and food related positoins (develop a proposal for commmons meeting to give to delegates meeting)
responsibilities of the point person (sadie)