Event:2018/03/12 Commons
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Omni Commons Commons Working Group Meeting - Monday March 12, 2018, 5-6.30pm
Agenda
- Introductions (5 min)
- Regular Meeting (5 min)
- Review and approve Member Collective event procedure, Specifics of when you need damage deposit (15 min)
- Damage deposit and refund process in Quickbooks (5 min)
- Check overdue event invoices (10 min)
- Pending Event Requests (30 min)
- Recurring Events (5 min)
- Nick Crisis at Classy Prom (10 min)
- Commons Finances & Sliding Scale (5 min)
Attendees
Julio, Lynn, Maria (time keeper), Laura, Katrina (notetaker), Joe
Regular Meeting
- second and fourth Mondays at 5pm; next meeting March 26
- Members of this working group should attend at least one meeting per month
- Laura will followed up with Almaz (DONE)
- Julio to made a list of everyone's phone numbers (DONE)
Review and approve Member Collective event procedure
- https://docs.google.com/document/d/1zzmqX0qquZIHy0Vy5M9iGi4RDE_t33pWGUD8JMgYnMo/edit?usp=sharing
- Katrina to put SEP discussion on their cheat sheet - further clarifications by email
- Approved
- Laura will send the approved procedure to listservs
Damage deposit and refund process in Quickbooks
https://merchantcenter.intuit.com/msc/portal/tpc/cc
- Credit card transactions
- Authorize funds
- authorized funds are for 7 days - then they
- put authorization in 10 days to guarantee event, but might expire in 7 days, so need to authorize again day of event
- alternatives to CC: take cash or check (and actually deposit it, then refund)
Check overdue event invoices
Ilana: Lynn following up Leez: Julio to ask Jenny
Specifics of when you need damage deposit
- When do we need damage deposit?
- If you need event insurance, then you need a damage deposit
- If you're having an event using significant equipment or a significant chance that there is an opportunity for cleanup
- if it is a financial burden, then email the group, but seek active consent from the group if you want to do othewise.
Pending Event Requests
- Oakland International Festival (3/16?) PP Laura - didn't hear back - deleted
- Veteran’s PATH 1-Day Pathfinder Event (3/18) no follow-up, so deleted
- Worker’s Discussion Group (3/18) - PP Julio; recurring event contract and invoice in place
- Presentation by Özlem Yasak (3/18) - PP Robb;
- The Reparations Tour (3/21) - decided to not follow up - deleted
- Amadeo (experimental theater) 3/23 - Lynn emailed - unlikely to happen
- Funxtaz CPLi Everything Mushroom Workshop (3/25) Robb: contract signed, Julio sent invoice
- Spring Dance fundraiser for Teachers and Mentors (3/31) - PP:Robb
- Comedy Show (4/7) Lynn: is $1200 enough for full house w/alcohol (gross $4000)
- Poll worker Training (4/16 onwards) Julio talked to them - wanted for free - not doing it - deletd
- IfNotNow Bay Area Hive Meeting (4/18) PP:Lynn, waiting for payment
- Creative Facilitation Trainings (4/21) PP:Katrina, will accept $800 offer
- Habesha Hackathon (4/28) Julio to follow-up (as per email)
- Support Local Artists Art Show and Sale (4/29) PP:Katrina, hasn't heard back
- Income Inequality Workshop (4/29) PP:Laura, Maria - no response to email
- Senior Prom (5/18) - no followup - deleted
- Capoeira Graduation (5/25-27) PP:Lynn, want to pay less $ than last year for 22hours - will offer same rate and they can save by reducint hours
- Soul & spirit (6/2) PP:Joe
- Capoeira clases (6/4 onwards) PP:Lynn
- Electronic Indoor Forest (6/30) PP:Joe .. unlikely
- Prom Themed Wedding Dance Party (8/4) PP:Laura
- 23rd Bay Area Anarchist Book Fair (9/15) PP:Laura
- Prospera Summit for Latina Entrepreneurs – 2018 (10/27) PP:Julio
Recurring Events
- GUST - Second Thursdays - Activist flashdancemob rehearsal (all welcome!) - $20/sesh - Jenny is PP
- Uniquely Yours Writing Workshop - Julio wrote contract and invoice
Nick Crisis at Classy Prom
- Enforce 1 security per 50 people; suggest CRC.
- Joe: review upcoming events for any that might require strict security
- Katrina to research alternatives to 911
- Julio to try to get a workshop for Alternatives for Mental Health Emergencies
- Joe to call the Event Helper to get guidance
Commons Finances
- January: $5,933! Great job! <3
- February thus far: $4,055 Not bad!
- March thus far: See Custom Reports