Event:2025/01/02 Delegates

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Revision as of 04:31, 3 January 2025 by Pg (talk | contribs) (Created page with "'''Omni Delegates' Meeting - 2 January 2024 7pm-9pm''' Next meeting planned 2 weeks from now - Jan 16 == Meeting Details == * Talk at https://omnicommons.org/meet or 515-428-1108 (PIN: 465814905) * Type at https://omnicommons.org/notes * Send proposals to consensus@lists.omnicommons.org prior to the meeting * Someone should go check incoming mail RIGHT NOW. === Roles === * Facilitator/s: * Stacktaker: * Timekeeper: * Notetaker/s: Paige/ Patrik * Next meeting's faci...")
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Omni Delegates' Meeting - 2 January 2024 7pm-9pm

Next meeting planned 2 weeks from now - Jan 16

Meeting Details

Roles

  • Facilitator/s:
  • Stacktaker:
  • Timekeeper:
  • Notetaker/s: Paige/ Patrik
  • Next meeting's facilitator(s):

Delegates

  • CCL: Patrik
  • FNB: Toan
  • LL: John
  • SMAC:
  • SM:
  • SR:
  • FS: Paige
  • Quorum (2/3 of active groups):

intros

BRIEF INTROS MAY INCLUDE: name, pronouns, groups you're in, land you're on, if you're a delegate, unmet access needs, meeting roles you'd like to help with, discussion topics or proposals to add to agenda, announcements/updates/report-backs from your groups, safe space issues or updates PROMPT people to share contact info in the chat, so we can stay in touch

Check for mail for Omni

Who volunteers to go check if there's mail for Omni right now? This agenda item is part of the meeting notes template.

Omni bylaws change

  • Jesse has standard self-selecting board drafted.
    • 2 weeks from now - plan to vote whether or not to accept these bylaws as is.
  • Who is willing to still be a board member? Need at least 3 total. Paige, John. Toan and Patrik wanting to step down.
    • Fiscally sponsored: Free Store, LL, Sudo, SMAC, CiCi? (not yet)
  • Patrik - willing to help out in the future with drafting language.
  • typical nonprofits have quarterly reports and annual meetings for strategic decisions and official board votes. weekly/monthly meetings at the executive level to deal with day-to-day logistics
  • John - governance of omni going forwards doesnt need to reflect the complexity of the last 10 years with all of these organizations that came through. Omni Commons nonprofit still has value.
  • Patrik - I will share proposal for new bylaws next week

Finances

  • Any update on Beneficial bank account to be closed?
    • Paige visited Beneficial - bank said the account is already closed? Paige will follow up.
      • John: Bree still on account, but has moved on. Silver might be able to help? Free Store originally came out of NOMA.
  • Any update on insurance refunds?
  • Any update on finding more affordable insurance?
    • No
  • Are we ready to say how much we intend to pay our outstanding creditors from remainng funds?
  • What percentage to charge from the fiscally sponsored projects? 5-10% standard
    • Need new fiscal sponsorship docs signed.
    • LL has been paying $100/month, Oakland Privacy is paying 10% ($2500/yr). NOMA fiscal sponsor agreement (covering Free Store now) lists $250/month (as rent). Sudo Room?
  • Need new fiscal sponsorship agreements signed for all those orgs that do not list an administrative charge % - typically between 5-10%; 8% most common.
    • Agreed to set administrative charge for fiscal sponsorship to 8%, with a lower bound of $50/month
      • Sarah charged Omni $427 to do taxes. CCL pays $400/yr in insurance. Latest bill from Jesse $577. Total yearly expenses probably add up to at least $2000/yr

Building issues

  • Room next to trash room will be reserved for communal storage - hand trucks, dollies, etc. Still deciding whether to keep tool room accessible.
  • Mail room has been closed off, but Valerie is sorting mail on regular basis. Let V know if any important or time sensitive mail is on the way
  • Roof repairs officially done. Need to document and report any leaks - covered by warranty
  • Town fridge on 44th no longer there?

Recycological

  • Books - would like to get this nonprofit involved at Omni. Currently sponsored by Fractured Atlas.
    • Patrik - would you like to rent space?
    • Books - yes, still applying for grants but would like to know what that would look like.
    • Patrik - landlord is CALLI, all leases are around $1/sq foot.

End of Meeting

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