Event:2018/01/27 Commons

Omni Commons Commons Working Group Meeting - Saturday 27 January 2018, 10:30am-12pm

Agenda

• Introductions (5 min)
• Booking guidelines for collectives events (20 min)
• Bookings protocol (25 min)
• Regular in-person meetings (10)

Attendees

• (facilitator) Katrina
• (note taker) Julio, Laura
• David

Booking guidelines for collectives events

• Send a reminder to consensus/discuss lists about event requests from member collectives: (also put it on the wiki)
  • Laura will draft this
• Omni collectives use space for free for programmatic events or fundraisers - though sometimes also raise money for Omni.
• If you are having a fundraiser and are raising a substantial amount, consider donating some to Omni.
• Collectives need to submit an event request to commons. Can't just approve it themselves.
• WG needs to make sure that it is not conflicting with other events, and that it appears properly on the calendar.
• Commons will communicate that the event is approved and and publish it. Don't assume it's ok if you dont hear back.
• Three days notice minimum required.
• If you're a member of Commons WG and you are proposing your own event or for your collective, someone else on commons still has to agree to it
• If it is a new or big event, work with the commons wg to make sure they function well and are legal (write a contract if there is alcohol, insurance needs)

Bookings protocol

• David will draft this, share with the group for input
• Responsiblities of collective holding events:
  • Communicate with commons and other event holders on the same day about relevant issues
  • Clean space before and after
  • If there is an event in the ballroom, have people use the Shattuck entrance
  • David suggests a checklist for collective events
  • In general, if there is an event conflict, the event that was requested first has priority
  • If there are many people (>100), strongly encourage renters to enlist help from Omni A/V folks, and if they are bring their own stuff, be very clear that they will not

Regular in person meetings

• For continued commons working Group privileges to publish events, you have to attend a meeting and discuss and accept new guidelines new guidelines
• Katrina thinks it's absolutely crucial that we actually meet and talk about the events

Action items

• David will write 1st draft of general booking protocol an share it to wg for comments
• Laura will draft protocol for member collective event booking
• Julio will find a time for most people to meet.

Last Meeting Notes

https://omnicommons.org/wiki/Event:2017/12/21_Commons