Event:2018/11/26 Commons

https://omnicommons.org/wiki/Event:2018/11/26_Commons Omni Commons Commons Working Group Meeting - Monday November 26, 2018, 5-6.30pm

Agenda

• Introductions (5 min)
• General Discussion (20 min)
• Expectations for events (20 min)
• Pending Event Requests (30 min)
• Recurring Events (5 min)
• Commons Finances & Sliding Scale & Overdue invoices (5 min)

Attendees

• lynn(facilitator), julio, laura (note taker), joe, almaz, robb

Discussion Items

• User access proposal:
  • In order to be a point person for events, you must come to one meeting per month.
  • If you miss two meetings, you can't be a point person for any new events until you come to another meeting.
  • When a request comes in via email from the form. If you want to be the PP, email the working group by replying all to say you want it, or claim it in a meeting.
  • If you want to attend a meeting remotely, it is up to you to set it up. It should be communicated ahead of time that you want to do this.
  • You must specify a way to be contacted if there is a scheduling conflict or other urgent question. You must be responsive via this method within 48 hours.
  • APPROVED

• Other best practices:
  • When you communicate about an event, keep the same title from the request or calendar entry as the RE.
  • When you tell someone to make a request who you want to work with, ask them to say they have already spoken to you in their request.
  • Events that have paid, signed contract, and fulfilled other essential elements of contract, should be published ASAP
  • Communicate questions about price, insurance, security, if the requestor has interacted with Omni before.
  • See a list of all published events for a date: https://omnicommons.org/calendar/events/2018-12-07 (example date)
  • https://omnicommons.org/wiki/Responsibilities_of_and_Guidelines_for_event_Point_Person(s)
  • Lynn will update the wiki with this information.

• Disco room floor collapsing
  • We think that fixing the Disco Room floor is our priority

• Watching building over the holidays
  • Almaz says Tony (Chicago) and Stephanie will be around from Dec 15 to Jan 2
  • Joe says Phil when he's around
  • Laura will make a schedule for folks to fill in; check lists, phone numbers DONE
  • Julio will ask Robb when he is around

New Pending Requests

• TWC Learning Club (12/1 DR) PP Julio; signed and paid. PUBLISHED.
• Singing and film screening (Tue 12/11 BR) PP Joe; conflicts with East Bay Fusion.
• Mass Solidarity Meeting to Support Public Education (Sat 12/15 11am-1pm BR) PP Lynn.
• Bike!Bike! Bay Area Regional Conference (Weekend 3/16-17 BR) PP Robb.

Previous Months Pending Requests

• 12 Step (11/03) Julio will reach out; they have resolved their situation and no longer need space. DELETED.
• Filipino Film Night (11/26) BR PP: Robb. They are not ready in November, will submit new request when ready next year. DELETED.
• Red and Blues AIM Benefit Published for 11/30 - Laura and Robb are PP. Laura is catching up with organizer.
• Training for Mycoflora Project (12/3): PP Lynn; Published CCL Events.
• Memorial for Ghost Ship fire (12/7-8 basement) PP Robb/Jenny; SPAZ.
• Out the Blue (12/8-9) BR PP: Almaz; Late night music. Contract signed, need to end amplified music 11pm. Need insurance. Need invoice.
  • Almaz
• Black Solidarity Week Allies & Accomplices Workshop (2/21): PP Katrina. Flexible about dates. fiscally sponsored Affect Real Change. Get 501c3 Letter.
• Demasiado: Queer Latinx Excess (3/2): TIL Event, PP: Laura - Have to nail down what spaces are available, work out how they will pay.

Recurring Events

• Capoeira - Set up thru December
• BAAM - Recurring event: All set, have paid
• Gurdjieff - Only problem with Sunday morning meeting is Saturday nites have to be cleaned up, satisfied
• East Bay Fusion (monthly) - autopilot
• Fingerhands - No longer happening; DELETED from calendar; Disco Room open Tuesday nights now.
• Saturday Private Meeting - Julio to catch up on billing
• Monday Private event (weekly) - need to update billing
• CDP (monthly) - Julio to catch up on billing

Finance

• November 26: $2270
• October: $2060.50
• September: $5995
• August: $6530

Last Meeting Notes

https://omnicommons.org/wiki/Event:2018/11/12_Commons