Event:2022/11/17 Delegates

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Omni Delegates' Meeting - November 17, 2022 7pm-9pm

Meeting Roles

  • Facilitator/s:
  • Stacktaker:
  • Timekeeper:
  • Notetaker/s:
  • Next meeting's facilitator(s):

Delegates

  • inactive groups: CSC, GWS, SM
  • ANV: active, silver
  • BOGSS: active, geraldo
  • CCL: active, patrik
  • CLP: active, Silvia
  • FNB: active, joe and Helen
  • LL: active, anka
  • MOP: active, Jacqi
  • SR: active Jake
  • Quorum (2/3 of active groups): need 6

intros

BRIEF INTROS MAY INCLUDE: name, pronouns, groups you're in, land you're on, if you're a delegate, unmet access needs, meeting roles you'd like to help with, discussion topics or proposals to add to agenda, announcements/updates/report-backs from your groups, safe space issues or updates

  • yar
    • DSA signed a lease for another space
    • a million other things to say but stack overflow when i try to list them
  • jake, any pronoun, sudoroom member/delegate, working on door access systems at omni, looking for people for executive role and event coordinator
  • Cere, whatever pronoun, not a delegate, working with peter on filling out guidestar. filling interstitial spaces at omni
  • peter he/him, sudoroom + helping with omni overall. race & gender questionairre for guidestar https://forms.gle/RPG2zAHKwZEwUFyj7
  • patrik ccl
  • jacqi - city still slow scheduling our fire inspection
  • helen fnb
  • anka LL, been painting new wall joe built
  • geraldo BOGSS he/they, bogss is up and rolling, that's exciting. send emails to us to check in, complaints, etc
  • joe he/him, FNB delegates on 1st thursdays. i was the first bogss interviewee. it was a very thorough and rewarding experience. would like to be sure the delegate board makes a decision about whether we're going to do assembly events this month and the coming month, in relation to how things go with jacqi pursuing fire inspection
  • silver
    • fundraising is talking about getting a grantwriter
    • temescal brewery reaching out for drive
    • knocking on neighbors doors soon
  • emily she/her, waiting my turn, here to answer questions or tell you about myself
  • silvia she/her CLP, we need to hire an event coordinator


Emily B application for "Executive Director"

  • "[omni-consensus] PROPOSAL: hire executive director" https://omnicommons.org/pipermail/consensus/2022-October/003710.html
  • [omni-consensus] Application and proposal https://omnicommons.org/pipermail/consensus/2022-November/003720.html
  • consensus list discussion, by thread: https://omnicommons.org/pipermail/consensus/2022-November/thread.html#3726
  • jake: yar proposed we hire ED because we need somebody to do that role because it's an important role for our org, and we need somebody qualified. i got some pushback on the title director because we endeavor to have a horizontal org structure. i proposed executive conductor. in a symphony [yadda yadda]
    • yar: that's even more authoritarian than ED lol. omni requires much less lockstep than an orchestra does. also first violin sets the real pace and conductor's a figurehead.
  • jake explains w2 vs 1099. w2 is dangerous and expensive. 1099 is acceptable/legitimate if the person is a genuine professional with other clients. probably want somebody for events coordinator and building compliance or whatever, but for now we're talking about executive conductor position for finance group.
  • cere: emily is putting forward herself for this role?
  • joe: before we get to emily, we should give some background about how we're going about this search, how many applications have we had, what are we asking for, what are we offering?
    • joe: there's been people hired in finance team. not clear exactly who. since yar's proposal idk if there's been a search to fill that role. a 1099 worker we can tell "that's enough thanks" and have another person do it
  • silver: finance tried to hire bookkeeper. me, yar & imma did interviews. chichi was underqualified. phoenix wasn't doing the things we needed. need to have outlines of what they need to do and not just expect them to figure out on their own. miliaku doing loan application. i'm also supporting events hiring committee. the people need to be impartial, not emotionally involved. all these things need to be met, this has been a whirlwind.
  • patrik: definitely be careful about w9/w2. not clear to me ED can be w9. we never actually decided to have an ED. after that we'd need a job description, open to candidates, have a process to evaluate and all that.
  • jake: since emily's involvement has been for so long and since her professional experience is very close to what we need, i felt it'd make sense for her to be able to tell US what we need to do. if that's the case, it'd be good for us to move on that. since she has other clients she'd qualify for the 1099.
  • cere: this was discussed, but (...)
  • silver: people doing core work of omni (ED, etc) should be w2 person
    • jake: with an exception if the person has other clients in that field
  • silver: i wanna hire people who already have relationships with omni. miliaku has worked closely but still doesn't know everything. i met toast years ago but toast has not been around since then. a lot's happened.
  • yar: can emily describe their understanding of what the job is and what they'd be doing?
    • emily: in the same way that people facilitate these meetings, the head of finance is there to say, this is kind of a collective agenda, these are things we're looking to get this year, the next 6 months, next month. how do we get those things done? how do we plan ahead? do we have the right people? what are their strengths? how can we trailn them to be in line with our collective values, as well as where we wanna go and how do we meet our goals? just making sure that kind of vision stays on track with actions and coordiation. that's generally what a director/collaborator/conductor does. ove rthe past couple years a lot of things have needed to be done, and they just fall on whoever's most available. this is a role that says, these are important things that need to be done, we need someone who's there regularly who's able to talk with all the different collectives and assess maybe prioritization, and making sure we have the people/skills for it, keeping it on track.
    • emily: i've been involved with sudoroom a decade now. tend to be on the internal side, but have interfaced with a lot of the other collectives. really love omni. 3rd building i've been in with sudoroom. i've seen the space as it's evolved over the yeras. faces come and go, but a lot stay the same. would like to see it flourish. had a lot of discussions over the past couple months with previous bookkeepers, people who worked with taxes and communicated with the city. did a kind of building review a couple yeras ago. familiar with the layout of the building. i have a backgrouned in finance and construction. have a unique experience with many aspects of what's needed for omni, what kind of goals they're looking at right now. for example, last couple years of tax filings needed to be done. based on square footing. been involved in those discussions, very aware of what the city needed, all the people putting that time and work in, and how that's being coordinated. i already know the history, familiar with the space, know the skillsets. i worked in nonprofit financial consulting since 2015. done roles like financial officer, roles like just using quickbooks. all kinds of financial skillsets. sub-skillsets in building management and construction. as we're trying to move things along, it helps to have someone who can just quickly plug in, already has this info, has hours in the week to quickly get these goals done, all the (honestly) emails it'll take to do these things, and also there for that collective process which you all are doing tonight
  • anka: how much of this role is telling other people what to do?
    • emily: typically 6 major roles are compressed currently into one person who's been spearheading that just because they're present. the idea here was actually to make those into proper roles. not just whoever happens to get it gets it, but actually, this person is going to focus on project A, B, C, guide them along. making decisions is a group process. part of that is who's interested in making decisions? eg i think we all want the building to stay open, but in terms of who's actually mapping square footage into a srpeadsheet, there's a macro and a micro lens. this role is an in between. we have everyone getting together as a group saying this is what we need to do, and this person says "ok let's make this committee, work with finance committee, say who wants to weigh in" and make sure it gets done. this person would guide decisions forward, implement decisions and "how to do it" after group decides
  • Patrik: Here is a good resource for 1099 independent contractors vs W2 employees: https://www.worklawyers.com/1099-contractors-w2-employees/
  • helen: how many hours would you expect to spend on this job? a lot of things need to be done, but what would you think the first thing would be?
    • emily: proposal outlined hours. 15h/week i think? part time that'd segue into full time next year. obviously subject to change as you all need it, more or less. i'd be interested in a 6 month omni necessities list, of gathering info on things needed to keep the building open. i've heard them in bits and pieces, and everyone i've talked to has thier specific niche. i'd like to create this very transparent group idea of these are the things we need to be getting done to stay open and also thrive preferably. one is talking about the fire inspection, larger things like that, which have to be done in a somewhat sped up time period from what they might normally be.
  • patrik: if someone can be fired at will, that's a employee. if you have to prove breach of contract, that's 1099 indep contractor. also depends how much control we have. if we wanna have oversight how things are done, that'd typically be more w2. would need to write specific contract. maybe give them budget, and if they come under they keep the money.
  • Patrik counter-proposal: hire Emily as Financial Coordinator / Head of Finance for 6 mo at 15hr/wk (up for debate), to accomplish a specific set of tasks:
    • tax filings (Sarah already doing most of this)
    • property taxes
    • getting our books in order
    • getting us ready for refinance
    • hiring or training a bookkeeper
    • potentially add a bonus if we can close refinance within 6mo?
    • outline some intermediate goals at 3 months
  • Emily: could potentially close refinance in 6 months
  • Emily: would also advocate for events manager and grants coordinator
  • lots of conversation not covered in notes

Fire inspection preparation and scheduling

  • Jacqi is actively trying to get an inspection scheduled, waiting to hear back from "Chris" at the fire department
  • preparation checklist email thread: https://omnicommons.org/pipermail/consensus/2022-November/003716.html
  • who is coordinating efforts to prepare for the fire inspection, curating a checklist
  • We have several broken windows. Do we have a regular to fix windows? Needs to be done *before* fire inspection
    • Yar will get a referral, but needs to leave town Sunday
  • waiting on Safer DIY to agree to inspections
  • we agreed at previous delegate meeting on what the boundaries should be, to still plan events a few weeks out

End of Meeting

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