Event:2023/01/17 Finance

mission statement

• jesse wrote it in 2014, doesn't reflect internal dynamics, we need to restate shared values etc
• sarah: the mission in the 990 is for the 1023 exempt application

roles

• https://docs.google.com/document/d/1oOz8L-FH-CRmiGaN4kjBQlIxlFXekAIdVPWTHPTu7l8/edit
• vague intersections between reporting and budgeting, when delegate-set policies make budgets depend on numbers that need to be reported, with unclear timescales
• sarah tried to make these granular, but it's been a challenge since she and jenny tended to end up doing all the things
• yar: a separate budget working group would need delegate authority to convene and decide who gets to be on it. also the group would need clear inputs about what money is available, as they wouldn't necessarily have the skillsets to investigate QB or bank accounts
  • cere: delegates would need to rubber stamp a budget proposal at least. a big part is allocating specific grant income. need policies on how much overhead omni takes.
  • silver: Or delegates approve stuff if it’s above $500?
  • sarah: what if the bedbugs cost $525?
• sarah: omni projects/wgs need clear ideas of their fundraising/income targets. confusion about what we can afford to reinvest
• sarah will do pro formas, but not doing the rest of the loan applications
• mortgage liaising is a huge job, needs multiple people, toast can project manage but not do it all

compensation

• unresolved issues about equity in who gets paid for work and how much

grants

• cere: start imagining what paid positions we might want if we could get a grant to pay it! example of stopwaste grant budget template. need guidance on how to fill this out.
• discussion with sarah about the restrictions of this grant

action items

• donor letters & 1099s due Jan 31st!!
  • need list of everyone who donated over $75 - who will do that?
• corrections still needed (from Sarah L)
  • Event income paid as donations to gofundme need to be identified and recategorized as event income
  • Stripe transactions for Omni Stripe transactions for Sudo get AFCO statement to break out property vs. liability expense (currently all allocated to property, but we are billed for both through the same entity)
  • Review paypal donations to make sure there aren’t any event payments still miscategorized
  • Review Rent Amounts for Village of Love (how much were they paying for eve
    • yar: vol paid 2600/mo through the end of nov, then 1800/mo starting dec 1
  • Confirm no missing rent payments for Myriad
  • Mystery deposit – $232.95 on 8/3 – what is it?
  • Who is Mercedes Aldao and why were they paid $600 on 9/1
    • probably the documentary?
  • Reconcile event income spreadsheets from Events WG with QBO accounting

future meetings

• Approver/Payer Workflow: Program approves > Finance approves > Payer/Signer
• Restricted Accounts - TRNA time & purpose, Accounts: GFM, Shelter, Kitchen, Ballroom improvements
• 3rd party auditing for large grants
• next meeting is 5-7pm Tuesday January 24