Event:2023/06/01 Delegates

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Omni Delegates' Meeting - June 1 2023 7pm-9pm

Meeting Details

Roles

  • Facilitator/s: Silver
  • Stacktaker:
  • Timekeeper:
  • Notetaker/s: Patrik, John, Sarah L
  • Next meeting's facilitator(s):

Delegates

  • ANV: inactive
  • BOGSS:Geraldo
  • CCL: Patrik
  • CLP: Silvia
  • CSC: inactive
  • FNB: Joe
  • GWS: inactive
  • LL: John
  • MOP: Jacqi?
  • SM: inactive
  • SR:
  • Quorum (2/3 of active groups): Yes

intros

BRIEF INTROS MAY INCLUDE: name, pronouns, groups you're in, land you're on, if you're a delegate, unmet access needs, meeting roles you'd like to help with, discussion topics or proposals to add to agenda, announcements/updates/report-backs from your groups, safe space issues or updates

  • Dani - new part of tanc, looking for a new home for tanc
  • Jana- she/her, building group and Quartz, would like to talk about a mural proposal
  • Patrik - CCL delegate, Christian
  • John - LL
  • Geraldo - BOGSS
  • Joe - FNB
  • Izzy - with TANC/Danny too, curious about Omni
  • Christian - new CCL president
  • Vikram - also with CCL
  • Sarah - Omni bookkeeper & co-director of Pro Arts
  • Silvia - CLP, "pretty chill"
  • Rayyan - submitted website proposal
  • Ashel - with EFAM
  • Danielle - with EFAM
  • Jana - queer arts group

News letter, what would folks like to have on there

  • Send content to Silver! Susan Silber is helping out as well
  • Sarah: newsletter goes out on Mailchimp - opportunity for pictures, text, other content

fundraising wg reportback

EFAM intrest renting omni

  • started 2020 serves West Oakland community primarily food distribution looking for commercial kitchen aligned with existing Omni mutual aid orgs. Juices, smoothies - popup only for now; looking at churches etc.
    • Silver gave EFAM folks tour of our TBD kitchen
  • interest in becoming prospective member
  • Sarah: basement kitchen currently not functional. Make sure to connect w FNB folks on what space they are using, what could best accomodate both groups.
  • Joe: have grant to get walk-in running. Need to get a hold of guy who gave a quote (Alaska Refrigeration; his name is Dago). Sarah L did the initial contact with Alaska and could try and remind him. Kitchen needs a lot of work. Have meeting?
  • Danielle sent proposal to consensus list - waiting for moderator
  • Silver has volunteered w EFAM before - they don't need a full kitchen, just a plug

tanc interest in renting at omni

  • tenant run tenant funded union, have current rental in warehouse space, now pay $700/mo, likely interest in becoming a collective member, tanc entities already rent spaces for events, need office space
  • printshop (separate org next to TANC) has good amount of heavy equipment - hard to go up/down stairs
  • https://baytanc.com/
  • Sarah: to rent space, would need fiscal sponsor or 501(c)3 for our property tax exemption. We purchased heavy duty ramp to be able to move heavy equipment to basement. Print shop could use some of unused storage space in basement

Website Design Proposal

  • Disclosure: Rayyan is Silver's partner
  • Rayyan 2 month contract for website work, has done website work with Silver, Susan Silber, other nonprofits
  • Christian: backend for event scheduling?
    • Rayyan: Wordpress itself for calendaring - airtable offers different embedded forms. Can write small scripts if needed
    • Do want to find solution that others can maintain
  • Vikram: what is the exact scope? Not well outlined, potential to explode. What is needed for event scheduling system? Concerned about putting "any other need of Omni" in scope. What initiated our desire for new website?
    • Silver: can't find event website on google. event submission and calendaring too cumbersome.
  • Patrik: was most excited about streamlining Events system, but that would require integrating event submission, event team notification, calendar, payment system - lots of backend work, even without any cosmetic work. Folks at CCL suggested budget more around $4K for that alone. But that is very different from what Rayyan proposed
  • Theresa (via Slack): I find web sites with dark backgrounds very hard on eyes and hard to read. Pretty, but not a choice that keeps me reading on a site. Please recruit a wide group when identity discovery gets scheduled. Make sure the period of time for discovery provides time for input, like a month. Scheduling a gathering with tea and snacks to capture what is most important for design, navigation and content takes time and repeated effort. Testing will be important once an early design is built.

Vikram (on chat): I think the list of requirements that you mentioned was really great @silver, it's clear that you have extensive knowledge of what we need to do to make events work really well with our website. Those are the kinds of details that are super important to discuss and clarify as a collective before starting a design project. Having that scope understood means we can be better at evaluating proposals and also have a well scoped project. Honestly that works is going to be required from us anyway

  • John: Website design working group, to work rapidly would be good?
  • Sarah: custom code may be hard to maintain by newbs - copying some information by hand can be better suited to having multiple non-technical people interacting with the system.
  • Christian: People not being able to find our event page may be more of an SEO issue - can solve that easily. How to arrange new working group?
    • Silver is making a slack channel for the working group.

entrance hall improvements

Hellman Grant Budget

  • $50K grant for "Capacity Building" - need consensus for how to use this money.
    • Patrik: Would ratproofing crawlspace be suitable use? Sarah: Put it under cleaning services
  • Hellman Fund Capacity Building Grant Budget: https://docs.google.com/spreadsheets/d/18Y3QfUq5cpM7fNie7Nj86739LoKW5vaAZaIRrBAQiOg/edit#gid=1568015884
  • Joe: David Keenan said he'd be happy to lead refi effort with Sarah!
  • Proposal to approve "must have" items:
    • Fundraising Consultant (Susan Silber) - $9,250.00
    • Events Management (@$30/hr) - compensation of multiple individuals; not just one individual (20 hr/wk for 10 weeks) - $6,000.00
    • Cleaning and Maintenance of Event Spaces (includes janitorial service, dump runs & increase in garbage & recycling pick up) - $4,000.00
    • Marketing & Outreach Coordinator, volunteers, newsletter & social media lead (@$30/hr) - 4 months - $4,000.00
    • Refi Coordination & submissions (Safer DIY Spaces: Keenan + Lockhart) - $3,000.00
    • Total "Must Haves": $26,250.00

In favor: John/LL, Jacqi/MOP, Joe/FNB, Patrik/CCL, Silvia, Geraldo/BOGSS Opposed: Abstain

  • Proposed must-haves budget presented by Sarah approved by 6 delegates present. Sudo room not present.

Events WG proposal for revenue

  • Jacqi: There has been discussion in WG for some time based on a percentage to compensate event staff at 10% of event profit
  • Silver: lots work to do - we need more events people; hard to keep asking for volunteer labor
  • John: rewarding events work good way to build capacity
  • Joe: need someone at every night event that involved actual alcohol sales or potential for kids that go crazy. Irresponsible to leave that kind of event unattended. Some compensation for events seems necessary. Maybe security/bouncer training as well?
  • Patrik: didn't we already have a proposal like this before?
  • Proposal needs some more work, but general consensus that this is a good idea. Need to make sure that people get compensated regardless of whether the event makes any money
  • Jacqi: Events WG meets Mondays - help flesh out the proposal? Joe, Christian can help

media lab updates

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