Event:2024/10/03 Delegates

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Omni Delegates' Meeting - 3 October 2024 7pm-9pm

Meeting Details

Roles

  • Facilitator/s: Patrik
  • Stacktaker:
  • Timekeeper:
  • Notetaker/s: Paige/Patrik
  • Next meeting's facilitator(s):

Delegates

  • CCL: Patrik
  • FNB: Toan
  • LL:
  • SMAC:
  • SM:
  • SR: William
  • Quorum (2/3 of active groups):

intros

BRIEF INTROS MAY INCLUDE: name, pronouns, groups you're in, land you're on, if you're a delegate, unmet access needs, meeting roles you'd like to help with, discussion topics or proposals to add to agenda, announcements/updates/report-backs from your groups, safe space issues or updates PROMPT people to share contact info in the chat, so we can stay in touch

Check for mail for Omni

Who volunteers to go check if there's mail for Omni right now? This agenda item is part of the meeting notes template.

CC request for sponsorship

  • CC - Sudo Room is not a nonprofit yet, so I can't sign my lease. I was told to talk to William. I cant get insurance through Swaporamarama. Would Omni be willing to be my fiscal sponsor since SR is not ready? Or would CCL be willing? Couple options here. But in the next few weeks I need to figure this out. Aiming for the lease signing to be on the 25th.
  • Patrik
    • do the people who are continuing with the nonprofit want to take this on? Doing nonprofit paperwork for CC? Bookkeeper and treasurer would need to be on board.
    • also 5-10% due to fiscal sponsor, 8% is standard.
  • Paige - can omni fiscally sponsor given no funds right now? Would need legal consult and do not have funds for that
  • CC - I could pay an application fee?
  • Patrik - In terms of Omni sponsoring, I'd say it's up to Secretary and Treasurer to decide, Yar and Silver, since they will be responsible for the work
  • TODO
    • write up new fiscal sponsorship agreements for Free Store and LL
    • ask Jesse to draft a fiscal sponsorship agreement unless we can copy and paste an old one
    • decide whether Omni will sponsor or SR will sponsor, or some other combination (i.e. Omni sponsors until SR becomes a nonprofit)

Conflicts

  • Starbuck volunteered to mediate - in process

Restructuring Omni non-profit

Free Store

  • Ojan (by email):
    • We kindly request that the Free Store stop operating outside of agreed to operating hours, as agreed to in the lease.
    • We'd like to request that the Free Store not let their guests access the rest of the building, particularly not unsupervised, per the lease.
    • Lease: "Unless otherwise agreed to in writing by Lessee and Lessor, Lessee may only open the exterior Entry Hall to the general public during their regular hours of 3-6 pm, Wednesday through Saturday. Otherwise, the premises shall not be made open to the general public. Lessee will ensure that their guests/customers/participants will only access the Entry Hall and its bathroom, and will not be allowed to enter the rest of the building without supervision."
  • Paige - One idea if needed is to put a keycode handle on the bathroom. Maybe we can find one that can be "disarmed", so that when the Free Store is closed, it doesn’t need a code. Idea would be to give out the code freely, and only change it if there's an incident. At least since I’ve been volunteering there’s just a known one person who we would want to limit access to.
  • Toan - one day, Free Store set up the coat rack blocking the door to CCL and SR. Could do that again?
  • Patrik - is that a fire egress? should that not be blocked?

Transitioning with CALLI/EB PREC

  • Toan - I think it's good to take steps to go over what we signed. CALLI wants a good start to the nonprofit, eventually they will trim access.
  • Patrik - regular and designated access
  • Toan - Ojan is working with Jake on that access. I am wondering how that will work. Are collectives ready for that? For example, it's past 9 now. Valerie is trying to get a feel of the building before rolling out new rules.
  • Toan - i think it would be nice for us to keep operating as is, with us meeting and doing some operating. And over time it will end with EB PREC doing that.
  • Q for CALLI / Valerie:
    • Timing of roof repairs: which sections will be worked on at which time? Need to know when we can have activities
    • When will the lock on the side door get installed?

fire inspection

tomorrow at 2pm

  • Ojan (by email): We are not planning any more dump runs so please do NOT stage any more trash in the entry hall or hallways. Patrik, David told me there’s a binder that CCL should have out for the fire inspection on top of your hazards cabinet
    • Patrik: MSDS binders - will put them out

Omni finances

From Sarah:

  • Decisions would include:
  1. Confirming that Jenny will finally get paid that $1200 [2020 invoice]
  2. Determining how much is owed to Phil McDonald for the period covered by the grant. At least the first invoice should be honored… I remember the issue being he didn’t have paypal or venmo and we didn’t have an easy way to get him a check. I think Silver had tried to schedule a time where they could set up a paypal account or venmo, but it didn’t end up happening?
  3. Determine whether to reimburse Phil Bell in full or in part for the expenses he incurred even though it doesn’t appear from meeting notes that these were all approved for reimbursement.
  4. Once Omni hears back from the insurance agent … in terms of how much more is owed for liability and D&O … Omni should decide how to split the costs … Does sudo room pay for all of it as they currently can afford it, or do they only pay 1/2 or …? Omni needs to have liability insurance to cover Sudo Room and Free Store, with CALLI named as additional insured.


  • going forwards, will liability insurance be shared by FS groups, or should each get their own?
  • Patrik - do not necessarily need D&O. CCL still doesn't pay for that. It depends on the liability, now with not owning the building, there's less at risk. In deciding you are judging the likelihood of getting sued
    • William - I definitely think we should have it
  • William - we should reach out to all FS sponsored groups to see if they can contribute to the payment.

End of Meeting

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