Difference between revisions of "2014/05/03 Omni Hackathon/Internal communications / working groups / process"

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what tools are being used for communication in our current groups?
what tools are being used for communication in our current groups?


      Daniel (Sudo Room)
Daniel (Sudo Room)
    going to meetings - more helpful than scanning emails
* going to meetings - more helpful than scanning emails
    calendar - finding out what’s going on
* calendar - finding out what’s going on
    word of mouth
* word of mouth
    example from healthy food organization -  
* example from healthy food organization -  
creating charger space/data drop to entice high school kids to choose healthy meal options located within tech-savvy area as opposed to more popular  crappy food in non-tech location
creating charger space/data drop to entice high school kids to choose healthy meal options located within tech-savvy area as opposed to more popular  crappy food in non-tech location
   
 
    Sarah (Live Space)
* Sarah (Live Space)
    email
* email
    simple, basic forms of communication
* simple, basic forms of communication
    making communication styles available to as wide of an audience as possible  
* making communication styles available to as wide of an audience as possible  
so that everyone makes use of the tool, not only the ‘tech savvy’
so that everyone makes use of the tool, not only the ‘tech savvy’
    showing up and participating in meetings geared toward fostering communication
* showing up and participating in meetings geared toward fostering communication
    regularly scheduled focus groups
* regularly scheduled focus groups
    multiple ways for people to plug-in
* multiple ways for people to plug-in
    live space: emails; google group
* live space: emails; google group
    whatever main form of communication tools are decided upon,  
** whatever main form of communication tools are decided upon,  
it’s very important to have training and education sessions so that everyone learns how  
* it’s very important to have training and education sessions so that everyone learns how  
    How can I help with this? Something for tracking ‘to-do’s,’  
* How can I help with this? Something for tracking ‘to-do’s,’  
point people toward a task that needs to be done across the groups
point people toward a task that needs to be done across the groups


    Matt
* Matt
    guiding principal: what’s the goal for this working group?
* guiding principal: what’s the goal for this working group?
    make communication and infrastructure that is inclusive to many experiences
* make communication and infrastructure that is inclusive to many experiences
    multiple forms of receiving information
* multiple forms of receiving information
    patterns related to design (of hacker spaces in Germany)
* patterns related to design (of hacker spaces in Germany)
          communications patterns - you are hackers
** communications patterns - you are hackers
              need a wiki, IRC, email/message boards
*** need a wiki, IRC, email/message boards
                  documentation, synchronous communication, & asynchronous communication
*** documentation, synchronous communication, & asynchronous communication but this is suboptimal; take it one step further
but this is suboptimal; take it one step further
* what will bring this all together in a way that will make its work more consistently and optimize, making the communications infrastructure both productive and empowering for everyone involved
    what will bring this all together in a way that will make its work more consistently  
* issue tracking
and optimize, making the communications infrastructure both productive and empowering for everyone involved
    issue tracking


email lists are not an expectation that all members of the group are reading it
email lists are not an expectation that all members of the group are reading it
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different functions/ operations we’d like to take place
different functions/ operations we’d like to take place


    wikis
* wikis
    forums/decision making sessions
* forums/decision making sessions
    tracking issues/work orders
* tracking issues/work orders
    resourcing/resource sharing
* resourcing/resource sharing
    collectively writing documents
* collectively writing documents
    etherpad/google docs/synchronous  
* etherpad/google docs/synchronous  


Outcomes -  
Outcomes -  
    Tool List - research tools and form comparative option
* Tool List - research tools and form comparative option
          asana
** asana
          lumio - OWS; less contingent on old ways of thinking
** lumio - OWS; less contingent on old ways of thinking
              recently crowd funded
*** recently crowd funded
              consensus based
*** consensus based
              tracks individual status/feeling regarding a specific topic
*** tracks individual status/feeling regarding a specific topic
          slack.com
** slack.com
          conceptboard
** conceptboard
          decentralized twitter-type system
** decentralized twitter-type system


Charge the communications working group with the responsibilities of  
Charge the communications working group with the responsibilities of  
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Ultimate outcome
Ultimate outcome


    working group requirements:
* working group requirements:
    1. accountability
* 1. accountability
    2. one point person coordinating the wg providing vision and  
* 2. one point person coordinating the wg providing vision and  
    tangible goals toward making progress towards area of their work
* tangible goals toward making progress towards area of their work
    3. responsible for maintaining a list of the actions corresponding to their progress
* 3. responsible for maintaining a list of the actions corresponding to their progress
    4. notes for all meetings
* 4. notes for all meetings
    5. publicly announced meeting times
* 5. publicly announced meeting times

Revision as of 17:02, 3 May 2014

5/3/14

what tools are being used for communication in our current groups?

  • Daniel (Sudo Room)
  • going to meetings - more helpful than scanning emails
  • calendar - finding out what’s going on
  • word of mouth
  • example from healthy food organization -

creating charger space/data drop to entice high school kids to choose healthy meal options located within tech-savvy area as opposed to more popular crappy food in non-tech location

  • Sarah (Live Space)
  • email
  • simple, basic forms of communication
  • making communication styles available to as wide of an audience as possible

so that everyone makes use of the tool, not only the ‘tech savvy’

  • showing up and participating in meetings geared toward fostering communication
  • regularly scheduled focus groups
  • multiple ways for people to plug-in
  • live space: emails; google group
    • whatever main form of communication tools are decided upon,
  • it’s very important to have training and education sessions so that everyone learns how
  • How can I help with this? Something for tracking ‘to-do’s,’

point people toward a task that needs to be done across the groups

  • Matt
  • guiding principal: what’s the goal for this working group?
  • make communication and infrastructure that is inclusive to many experiences
  • multiple forms of receiving information
  • patterns related to design (of hacker spaces in Germany)
    • communications patterns - you are hackers
      • need a wiki, IRC, email/message boards
      • documentation, synchronous communication, & asynchronous communication but this is suboptimal; take it one step further
  • what will bring this all together in a way that will make its work more consistently and optimize, making the communications infrastructure both productive and empowering for everyone involved
  • issue tracking

email lists are not an expectation that all members of the group are reading it communicating important information needs to take place across every format so that all are included

ultimately email isn’t the best way to communicate!

different functions/ operations we’d like to take place

  • wikis
  • forums/decision making sessions
  • tracking issues/work orders
  • resourcing/resource sharing
  • collectively writing documents
  • etherpad/google docs/synchronous

Outcomes -

  • Tool List - research tools and form comparative option
    • asana
    • lumio - OWS; less contingent on old ways of thinking
      • recently crowd funded
      • consensus based
      • tracks individual status/feeling regarding a specific topic
    • slack.com
    • conceptboard
    • decentralized twitter-type system

Charge the communications working group with the responsibilities of outlining the communications infrastructure and sharing the intention and use (understanding of the flow) and build a curriculum around its use to implement education on the use of this tool

Ultimate outcome

  • working group requirements:
  • 1. accountability
  • 2. one point person coordinating the wg providing vision and
  • tangible goals toward making progress towards area of their work
  • 3. responsible for maintaining a list of the actions corresponding to their progress
  • 4. notes for all meetings
  • 5. publicly announced meeting times