Difference between revisions of "Delegates Meeting Notes Template"

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==Weekly Omni Delegates' Meeting - %%DATE%% ==
+
Weekly Omni Delegates' Meeting - %%DATE%%  
  
 
The meeting begins promptly at 7pm, every Thursday, and ends promptly at 9pm, unless delegates agree to continuation.
 
The meeting begins promptly at 7pm, every Thursday, and ends promptly at 9pm, unless delegates agree to continuation.
 +
 
Contents:
 
Contents:
 
* Introductions
 
* Introductions
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* Tabled
 
* Tabled
 
* Optional Breakout Session
 
* Optional Breakout Session
*= Attendees =
+
 
 +
= Attendees =
 
* Facilitator/s:  
 
* Facilitator/s:  
 
* Introduction to the Omni Commons & our values:  
 
* Introduction to the Omni Commons & our values:  
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* Next weeks facilitator(s):  
 
* Next weeks facilitator(s):  
 
**  Encourage someone who hasn't facilitated before. If they'd like  support, someone who has facilitated before can join them to facilitate  together! If they'd like to know how the agenda works, here's a page  outlining the different parts of our agenda:  https://omnicommons.org/wiki/Facilitating_General_Meetings_Tips_and_Info
 
**  Encourage someone who hasn't facilitated before. If they'd like  support, someone who has facilitated before can join them to facilitate  together! If they'd like to know how the agenda works, here's a page  outlining the different parts of our agenda:  https://omnicommons.org/wiki/Facilitating_General_Meetings_Tips_and_Info
*== Delegates ==
+
 
+
== Delegates ==
 
* BAPS:  
 
* BAPS:  
 
* Black Hole:  
 
* Black Hole:  
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* OptikAllusions:  
 
* OptikAllusions:  
 
* Quorum:
 
* Quorum:
*== Introductions ==
+
 
 +
== Introductions ==
 
Please be brief!
 
Please be brief!
 
Introduce yourself: Name; Prefered Pronoun; Affiliation; If you are new, what is one thing that brought you here?
 
Introduce yourself: Name; Prefered Pronoun; Affiliation; If you are new, what is one thing that brought you here?
 
* Optional Ice-breaker:  
 
* Optional Ice-breaker:  
*= Announcements =
+
 
 +
= Announcements =
 
Any Omni-related announcements.
 
Any Omni-related announcements.
 
Please be brief! Maximum 1 (one) minute per announcement.
 
Please be brief! Maximum 1 (one) minute per announcement.
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Announcement of recent bans.
 
Announcement of recent bans.
 
* Pigeon asked to leave on Tuesday 05/11 by Niki following re-engagement with another community member she had previously undergone conflict resolution.
 
* Pigeon asked to leave on Tuesday 05/11 by Niki following re-engagement with another community member she had previously undergone conflict resolution.
*= Working Group Report-Backs =
+
 
 +
= Working Group Report-Backs =
 
Please be breif! Maximum 5 (five) minutes per W.G.
 
Please be breif! Maximum 5 (five) minutes per W.G.
 
WGRBs are Alphabetical; All W.G.s are equally important.
 
WGRBs are Alphabetical; All W.G.s are equally important.
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* What do you need to bring to our attention and/or need help with?
 
* What do you need to bring to our attention and/or need help with?
 
== Building, permits, and Facilities ==
 
== Building, permits, and Facilities ==
This group needs help; https://omnicommons.org/lists/listinfo/building
+
Meetings: Mondays at 8pm
Ballroom-readiness needs and plans: https://omnicommons.org/wiki/Ballroom-readiness
+
*This group needs help; https://omnicommons.org/lists/listinfo/building
*
+
*Ballroom-readiness needs and plans: https://omnicommons.org/wiki/Ballroom-readiness
 +
 
 
== Challenging Domniant Culture (CDC)==
 
== Challenging Domniant Culture (CDC)==
Meetings:Sundays at 12pm
+
Meetings:Sundays at 3pm
 +
 
 
== Commons ==
 
== Commons ==
 
Meetings: Saturdays at 1pm
 
Meetings: Saturdays at 1pm
 +
 
== Communications / SysAdmins ==
 
== Communications / SysAdmins ==
 
Meetings: nope :)
 
Meetings: nope :)
 +
 
== Finance ==
 
== Finance ==
 
Meetings: Every other Thursday at 7pm
 
Meetings: Every other Thursday at 7pm
 +
 
== Fundraising ==
 
== Fundraising ==
 
Meetings: Mondays at 6:30pm
 
Meetings: Mondays at 6:30pm
 +
 
== Kitchen ==
 
== Kitchen ==
Meetings:
+
 
 
== Welcoming ==
 
== Welcoming ==
 
Meetings: Thursdays at 6pm
 
Meetings: Thursdays at 6pm
 +
 
= Proposals =
 
= Proposals =
 
Please provide the following information with your proposal:  
 
Please provide the following information with your proposal:  
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* Who will be speaking to the proposal at the meeting;
 
* Who will be speaking to the proposal at the meeting;
 
* Where the full text or other information about the proposal can be found, if it's not all here.
 
* Where the full text or other information about the proposal can be found, if it's not all here.
 +
 
= Discussion =
 
= Discussion =
 
Meeting-wide discussion of issues, concerns, ideas, etc.
 
Meeting-wide discussion of issues, concerns, ideas, etc.
 +
 
= Action Items =
 
= Action Items =
 +
 
= For Next Week =
 
= For Next Week =
 
Any Proposals or Discussions which were tabled for lack of time, etc.
 
Any Proposals or Discussions which were tabled for lack of time, etc.
 +
 
= Optional Breakout Discussion =
 
= Optional Breakout Discussion =
 
== This Week's Topic ==
 
== This Week's Topic ==
 
== Ideas for Breakout Discussions ==
 
== Ideas for Breakout Discussions ==
 +
 
= End of Meeting =
 
= End of Meeting =
 
* please archive these meeting notes by copying the entire pad contents onto the omni wiki
 
* please archive these meeting notes by copying the entire pad contents onto the omni wiki
 
* then please erase the contents of this pad
 
* then please erase the contents of this pad
 
* then please cut & paste a blank template from here: https://omnicommons.org/mediawiki/index.php?title=Delegates_Meeting_Notes_Template&action=edit
 
* then please cut & paste a blank template from here: https://omnicommons.org/mediawiki/index.php?title=Delegates_Meeting_Notes_Template&action=edit

Revision as of 15:44, 1 July 2015

Weekly Omni Delegates' Meeting - %%DATE%%

The meeting begins promptly at 7pm, every Thursday, and ends promptly at 9pm, unless delegates agree to continuation.

Contents:

  • Introductions
  • Announcements
  • Working Group Report-Backs
  • Proposals
  • Discussions
  • Action Items
  • Tabled
  • Optional Breakout Session

Attendees

  • Facilitator/s:
  • Introduction to the Omni Commons & our values:
  • Explanation of hand signals:
    • "deaf applause", "raised hand", "point of process", "direct response", "time's up", "stop and reflect", "kermit" (wildcard), etc.
  • Stacktaker:
    • Explanation of progressive stack: Raise your hand and make eye contact with the stack taker. Please wait your turn, and try not to interupt or speak over others. Direct responses are allowed only as Points Of Information/ Clarifications, etc (use hand signal). For everything else, please raise your hand and wait your turn.
  • Timekeeper:
    • Reminder to keep comments brief.
  • Notetaker/s:
  • Important Note for the Pad:
    • Please do not move or delete meeting notes from the pad, unless you have archived them properly. Always leave the most recent meeting's notes, and the template at the bottom. !! Thank you.
  • Vibe Reader:
    • Reminder to stay calm, be respectful, and think before speaking.
  • Next weeks facilitator(s):

Delegates

  • BAPS:
  • Black Hole:
  • CCL:
  • FNB:
  • La Commune:
  • MPM:
  • Sudo Room:
  • TIL:
  • Phat Beets:
  • OptikAllusions:
  • Quorum:

Introductions

Please be brief! Introduce yourself: Name; Prefered Pronoun; Affiliation; If you are new, what is one thing that brought you here?

  • Optional Ice-breaker:

Announcements

Any Omni-related announcements. Please be brief! Maximum 1 (one) minute per announcement. Reminder: Working Groups reports are after this, please save W.G. announcements for later.

Bans

Announcement of recent bans.

  • Pigeon asked to leave on Tuesday 05/11 by Niki following re-engagement with another community member she had previously undergone conflict resolution.

Working Group Report-Backs

Please be breif! Maximum 5 (five) minutes per W.G. WGRBs are Alphabetical; All W.G.s are equally important. Report-backs consist of answering 3 (three) questions:

  • What did you accomplish this week?
  • What problems or action items are you currently working on?
  • What do you need to bring to our attention and/or need help with?

Building, permits, and Facilities

Meetings: Mondays at 8pm

Challenging Domniant Culture (CDC)

Meetings:Sundays at 3pm

Commons

Meetings: Saturdays at 1pm

Communications / SysAdmins

Meetings: nope :)

Finance

Meetings: Every other Thursday at 7pm

Fundraising

Meetings: Mondays at 6:30pm

Kitchen

Welcoming

Meetings: Thursdays at 6pm

Proposals

Please provide the following information with your proposal:

  • The date the proposal was put on the pad;
  • The group or person making/bottom-lining the proposal;
  • Who will be speaking to the proposal at the meeting;
  • Where the full text or other information about the proposal can be found, if it's not all here.

Discussion

Meeting-wide discussion of issues, concerns, ideas, etc.

Action Items

For Next Week

Any Proposals or Discussions which were tabled for lack of time, etc.

Optional Breakout Discussion

This Week's Topic

Ideas for Breakout Discussions

End of Meeting