Event:2014/10/25 Commons WG Meeting

thursday's meeting

• they specifically decided to limit commons wg to just disco room & ballroom because of uncertainty over what "other common areas" mean

we are responsible for a large growing amount of space. how to divvy up responsibilities for all those spaces?

• event bottom-liners
  • some confusion over what responsibilities that entails
  • how to help people take on that labor?
• what is the workload so far?
  • liaising
  • collecting checks
  • cleaning
  • being aware of conflicts and stewarding them and solving communication issues
  • to interact with the confusing behind-the-scenes aspects of omni so one-off event folks don't have to
  • should we pay someone to do that? "no..."

policies about pricing so we can be explicit on our "proverbial website"

• danny's "fee structure" - how to make that workable?
• right now everything is a sliding scale. member groups can schedule spaces for free and sponsor third-party events if they want to
• need to write more down instead of edit live
• action item: revise danny's document
• questions for each room: capacity? sound porousness? people walking through? the shoe question?
• statement of principles. these are the values we share, and we're especially seeking communities that share those values.
• state who we'd LIKE to see rather than just saying no to venture capitalists. will help a lot with outreach.

also clarify who's entitled to how much time in each space

• backspace plans to rent to other people outside who aren't practicioners
• a way for omni's calendar to send people to backspace?
• "there should be a master calendar that includes non-commonswg spaces"
• the new calendar system can accomodate partially open spaces, i.e. spaces that are only schedulable by the commonswg part of the time. like potentially parts of backspace and sudoroom.
• clustered interest areas emerging in the building - does the commons wg represent those or are there better ways?
• sound is also an issue. do events that need quiet have a right to block a loud event at the same time?

things to consider when developing the new calendar

• app can make sure loud & quiet events don't coincide
• the idea for the calendar app is to have a single URL that everyone visits first - both stranger and member groups. the UX will ask them all the relevant questions.

we are meeting at 10am next week!