Event:2015/04/09 Weekly Delegate's Meeting

The meeting begins at 7pm, every Thursday, and ends promptly at 9pm, unless we agree to continuation. Contents:

• Introductions
• Announcements
• Working Group Report-Backs
• Proposals
• Discussions
• Action Items
• Tabled
• Optional Breakout Session

Attendees

Matt (Sudo), Amgo (BAPS), Kevin, Niki (La Commune), Sand, Ally (MPM), Laura, Joel (TIL), Jenny, Helen (FNB), Grace (FNB / Mural), Paul (Berkeley Lib Radio)

• Facilitator/s: Matt
• Introduction to the Omni Commons & our values:
  • "The Omni Oakland Collective is a group established to acquire and administer a collective property." - Founding Document https://omnicommons.org/wiki/Founding_Document
  • see also "Self-Governance" - https://omnicommons.org/wiki/Governance
• Explanation of hand signals:
  • "deaf applause", "raised hand", "point of process", "direct response", "time's up", "stop and reflect", "kermit" (wildcard), etc.
• Stacktaker: Kevin / Joel
  • Explanation of progressive stack: Raise your hand and make eye contact with the stack taker. Please wait your turn, and try not to interupt or speak over others. Direct responses are allowed only as Points Of Information/ Clarifications, etc (use hand signal). For everything else, please raise your hand and wait your turn.
• Timekeeper: Paul
  • Reminder to keep comments brief.
• Notetaker/s: Niki / Jenny
  • URL of this pad: https://pad.riseup.net/p/omninom
• Important Note for the Pad:
  • Please do not move or delete meeting notes from the pad, unless you have archived them properly. Always leave the most recent meeting's notes, and the template at the bottom. !! Thank you.
• Vibe Reader: Amgo
  • Reminder to stay calm, be respectful, and think before speaking.
• Next weeks facilitator(s): Amgo and Laura
  • Encourage someone who hasn't facilitated before. If they'd like support, someone who has facilitated before can join them to facilitate together! If they'd like to know how the agenda works, here's a page outlining the different parts of our agenda: https://omnicommons.org/wiki/Facilitating_General_Meetings_Tips_and_Info

Delegates

• BAPS: Amgo
• Black Hole:
• CCL:
• FNB: Helen
• La Commune: Niki
• MPM: Allie
• Sudo Room: Matt/Jenny
• TIL: Joel
• OpAl:
• Phat Beets: Max
• Quorum: Yes - 6/10 [2/3 rounded down]

Introductions

Please be brief! Introduce yourself: Name; Prefered Pronoun; Affiliation; If you are new, what is one thing that brought you here?

• Optional Ice-breaker:
• Matt, Amgo, Kevin, Niki, Sand, Allie, Laura, Joel, Jenny, Helen, Grace, Paul, Kwe, Max

Announcements

Any Omni-related announcements. Please be brief! Maximum 1 (one) minute per announcement. Reminder: Working Groups reports are after this, please save W.G. announcements for later.

• Amgo: is going to share a technique she learned for writing proposals, will share it at the next meeting!
• Kevin: Dust off your leather bootsies (I believe it was "bustiers" and come to our dance party next Friday, April 17th!
• Sand: Post-meeting stirfry
• Matt: Sudo Room will be having a fundraiser party on MayDay! Tesla coil concert, nontraditional instrument / DIY synthesizer band, delicious fermented beveragess
• Max: North Oakland Restorative Justice Council launching alternative sentancing campaign to turn over youth that are being held (51st and Adeline at 6pm)
• Max: Sunday 1-6pm - Cesar Chavez Youth Day Celebration with North Oakland Restorative Justice Council and Phat Beets - https://www.facebook.com/events/1099357623422999/ @ Dover Edible Park
• Kwe: Intends to start a Mediation Council with Gerald that meets weekly to check in on ongoing conflicts

Asked to Leave / Bans

Announcement of recent bans and people who have been asked to leave pending mediation.

• Pigeon - 1 month, violation of safe(r) space policy.
  • Conflict Steward/Mediator: Niki/ Jenny
• Darin - pending two different mediations
  • Conflict Steward/Mediator(Elliot): Helen/Joe
  • Conflict Steward/Mediator(Kwe): Matt/Marc

Working Group Report-Backs

Please be brief! Maximum 5 (five) minutes per W.G. WGRBs are Alphabetical; All W.G.s are equally important. Report-backs consist of answering 3 (three) questions:

• What did you accomplish this week?
• What problems or action items are you currently working on?
• What do you need to bring to our attention and/or need help with?

Building, permits, and Facilities

Meets Mondays at 8pm off-site (ask the list or a working group member) This group needs help; https://omnicommons.org/lists/listinfo/building Ballroom-readiness needs and plans: https://omnicommons.org/wiki/Ballroom-readiness

• David stepping back to a consultant role. Building WG is actively reassigning responsibilibuilders to take on different building projects
• Dusty - door projects
• Roan - lighting
• Liz - front door ADA
• Sean L - soundproofing
• Matt - electrical
  • Power will be going on and off during the day on Friday, April 17
• Niki will help signal-boost the work parties

Challenging Domninant Culture (CDC)

Meetings:Sundays at 3pm every other week, every other week is an evening potluck at someone's house

• Apparently we haven't accomplished a damn thing but banning people and burnout :P :(
• We are meeting every other week now in order to address burnout
• Planning a party! Fun Fun Fun Omni [Fun]
• Discussed need for clearer communication
• Pursuing Restorative Justice Training, will probably happen in May

Commons

Meetings: Saturdays at 1pm We review proposals for space rental

• Meetings down from 4 hours to 2! Yay!
• Looking for people to be responsibilibuddies for at least one event each month
• Moritorium (er, "Interlude") on ballroom events during first 2 weeks in May

Communications / SysAdmins

Meetings: nope :)

• Jenny and yar are working on setting up an OwnCloud instance to replace Omni's dependence on Google Drive

Maybe in May jenny will hold an orientation on all of the communications

• "disorientation"?
• "rockumentation party"?

How We Organize

• Laura wants to review the results of the survey next week! Please come and help us figure out how to proceed with the visioning and planning process!
• No one has communicated with Phat Beets about signing their sublease and other logistics of becoming a collective
  • Niki will follow up
• Doesn't meet anymore, but Kevin has volunteered to work with people about our membership process.

Finance

Meetings: Wednesday at 7pm

• We're still in the building.
• Collectives need to pay their damn rent and utilities
• Paid for April: Sudo, La Commune
• Filling out a full 990
• We need more helpers to distribute the financial labor
• We opened a secondary account with Bank of the West for space rental deposits. Anyone can deposit, ask Amgo/Jenny/Niki for the account number

Fundraising

Meetings: Not meeting currently

• Last week Laura announced that Hayley was taking over coordination of perk fulfillment. Yesterday she told Laura that she couldn't do it so we once agsin need someone who is willing to take that project on.
• Communicating with people who've taken on perks from our crowdfunding campaign
• Marc Juul has developed an automated system for addressing shipping labels

Kitchen

Meetings:

• Mainly dissolved, really there is just a plan.
• We need permits, etc.
• Join the Building / Maintenance working group in order to work on kitchen-related items.

Kitchen2/3rd Floor Food Commons WG

Meetings: TBD

• Job board for the kitchen and bar area is up! Changes every week, totally voluntary! People have been filling the board and doing more work! THANK YOU TO EVERYONE WHO'S BEEN PITCHING IN!!!

Please feel free to grab a chore, suggested on the board, or help to clean/organize/maintain the kitchen in anyway you see you can! (Recorded on the board or otherwise)

• We need people to do food runs, incl but not limited to Munchery, call Rachel for the day/time info if you have a car/truck to pick it up!

(Get my number after the meeting, or email rawjnana@gmail.com)

Welcoming

Meetings: Thursdays at 6pm Contact: welcoming@omnicommons.org

• Still need to fill many front door shifts - help out, it's mostly hanging out in La Commune and giving tours! Sign up here: https://ethercalc.com/omni-front-desk
• Sundays in La Commune from 1-3pm: Space for orientating new people to the project!
• CALL FOR LIT AND/OR VIDEO!!! We currently have pamphlet cartoons of the omni, w/ url's on the back. We need more lit for everyone! Plese give your hard copy representation or examples of work from your collective to a welcoming or front door shift person :) (Or just leave it at the front door, there will be a table or container labeled "LIT TO REP THE OMNI WITH"
  • Video would be awesome, something we could send and bring out to the community, but lit will do :)

Proposals

Please provide the following information with your proposal:

• The date the proposal was put on the pad;
• The group or person making/bottom-lining the proposal;
• Who will be speaking to the proposal at the meeting;
• Where the full text or other information about the proposal can be found, if it's not all here.

Update on status of Black Hole Proposal for membership

• Table for one week.

Discussion of proposed mural designs

• General feedback discussion, remaining sensitive to everyone involved, not rushing the process.
• Links / References for potential improvements:
  • Possible to use brighter tones of the same/similar colors?
    • e.g. refer to Tom Killion style (japanese coloring technique): http://tomkillion.com/gallery/show?keyword=tam

Action Items

• Niki follow-up on rent, Matt can help.

For Next Week

Any Proposals or Discussions which were tabled for lack of time, etc.

• Talk about Amgo's proposal for making proposals (an improved, and awesome process apparently ;)
• Restorative justice, conflict resolution, etc.

Optional Breakout Discussion

Optional discussion method: Meeting attendees count up to >8 (number dependant on size of meeting), after which all same numbers collect into smaller groups to discuss the current topic/s. (Approx 20 mins, depending on time available)

Next Week's Topic?

I am not prepared to do this this week, but can do it next week - Laura

• Discussion of results of the survey about the visioning and planning process
  • The purpose of this discussion is to agree on a focus question for the visioning and planning process. A focus question concentrates the attention of the group on critical issues relating to our specific needs. Example focus questions for different groups: "How will the Agricultural Leadership Program meet the changing needs of the agricultural and rural community in thes state over the next 5 years?"

"How can (School district) best marshall its internal and external resources to better prepare our children for the 21st century?"

   "How do we, over the next 5 years, enhance the capacity and collaboration of multiple agencies to provide an effective an comprehensive system of prevention services that are sustained, monitored, and evaluated?"