Event:2016/09/08 Commons

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Omni Commons Commons Working Group Meeting - Thursday 8 Sep 2016

Attendees

  • Chelsea, she
  • Dragon, he, LL, unofficial music group
  • Julio, he, Sudo/Aguaviva/Commons
  • Almaz, she, GC
  • Lynn, she Commons and Trash
  • Jenny, she, Sudo/Aguaviva/Commons/Finance/Fundraising

Agenda

  • September Requests (7:00)
  • October Requests (7:20)
  • Chair Borrow request (7:45)
  • Post-October Requests (7:50)
  • Recurring Requests (8:10)
  • Cancelled Requests (8:20)
  • Retrospective on Past Events (8:25 min)

Chair Borrow Request

  • Almaz will follow-up when Amgo gets back to us.

September Request (20 min)

Check for new Event Requests Have people fill out A/V request form https://omnicommons.org/avrequest


Sat 9/10 (12pm-9:30pm) Ballroom [https://omnicommons.org/occupy/wordpress/wp-admin/post.php?post=3025&action=edit Dance Battle for TURFInc]

  • Alignment:
  • Attendance: 150-200
  • Admission: TBD
  • Offering: $300 + split ticket costs / donations
  • Point Person: Lynn/Julio
  • A/V: Yes
  • Alcohol: No
  • Contract: Signed
  • Paid: Deposit + Full = $1000
  • Status:
    • 7/28: Laura communicating.
    • 8/9: Moved from 8/26 to 9/10. They've paid deposit and signed contract. Final payment due ** 8/30 - ask if they can pay it before then? Lynn will ask Laura to ask them to pay early.
    • 9/1: Paid in full
    • 9/8: Julio, Dragon, Jose, Jenny will be here. Dragon will be here later.

9/7 - 11/9 - Treatment Room - Writopia Lab Writing Workshop [1]

  • Alignment: Yes
  • Attendance: 4-7
  • Admission: $585 sliding scale
  • Offering: 10% or $230 - $410 depending on attendance
  • Point Person: Almaz
  • A/V: No
  • Alcohol: No
  • Contract: No
  • Paid: No
  • Status:
    • 8/11 - flexible with times. Almaz will follow-up tomorrow. I call Maggie Spilman, she didn't respond yet 8/12 & 8/17.
    • 8/18: Almaz talked to Maggie; she is awesome, hopefully we can have space for them
    • 8/25: Almaz in communication with Maggie. [JR note- If this falls through, recommend Chapter 510].
    • 9/1: Almaz met with Maggie and she won't be ready by Sept 7. Create recurring event when Maggie is ready.
    • 9/8: No change. Will get back to us after she talks to her supervisor in New York.

Fri 9/16 (8-11pm) - Ballroom - Radical Choir - [2]

  • Alignment: Yes (Dragon submitted, Omni event)
  • Attendance: 20ish
  • Admission: Donation based
  • Offering: All funds to Omni
  • Point Person: Dragon
  • A/V: N/A
  • Alcohol: No
  • Contract: N/A
  • Paid: N/A
  • Status:
    • 9/8: Submitted late, but great use of unused ballroom Friday night! -Jenny. Dragon will collect funds and give to Jenny or someone who has access to the bank account (or deposit directly to Western Fed)


Sat 9/17 (12-3:30pm) Basement - Practice Your Paradigm Shifting – A Workshop [3]

  • Alignment: Yes
  • Attendance: 5-15
  • Admission: N/A
  • Offering: $50
  • Point Person: Julio/Almaz
  • A/V: No
  • Alcohol: No
  • Contract: Signed
  • Paid: Yes. $50
  • Status:
    • 8/11: Submitted on time: "I don't know if the "Dance Battle" happening in the Ballroom at the same time might be too much activity or sound for holding a workshop at the same time. If you think it might be, I wonder if the Upstairs Den is a better option, or if there's a chance to do this workshop on the 27th of this month instead. Thanks!". Julio will follow-up with Mich, acquaintance.
    • 8/25: Almaz/Julio met with Mich and she signed a contract and paid the invoice. Almaz will be day of PP.
    • 9/8: Almaz will be here for Mich.

Sat 9/17 (11am-1:30pm) Disco Room Abolition of Policing

  • Alignment: Yes, SURJ / Critical Resistance
  • Attendance: 40-50
  • Admission: $0-20 sliding scale
  • Offering: $100
  • Point Person: Lynn/Anka/Steve/Almaz
  • A/V:
  • Alcohol: No
  • Contract: Signed
  • Paid: Deposit paid. $50 due 9/12
  • Status:
    • 8/11: Julio will get the date, and do the paperwork.
    • 8/21: Event is confirmed. Lynn working on contract with Jon.
    • 8/25: They are okay with Disco Room. If there are accessibility needs, they'll use the Entrance Hall or Ballroom.
    • 8/26: Lynn drafted contract. Julio sent invoices for $50 (deposit) and $50 (rest).
    • 9/8: Deposit paid. will be in the newletter.


Sat 9/23-24 (10am-11:30pm) - Ballroom, Entrance Hall, CCL - BioHack the Planet Conference

  • Has promotion
  • Sponsors?
  • Past 10pm? Probably not
  • Look into insurance stuff - does CCL's cover it?
  • Deposit $500 + 50% by 3 weeks before
  • Alignment: Yes? CCL Sponsored event
  • Attendance: 100
  • Admission: $75
  • Offering: $1500
  • Point Person: Maureen
  • A/V: Music yes. Would like to livestream, lights on speakers, microphones & sound, at least two projectors & screens, at least one wireless mic
  • Alcohol: Yes. Permit required?
  • Food? Prepared offsite
  • Contract: Signed
  • Paid: Yes
  • Status:
    • 4/28: Moved from Aug 13 to Sept 23-24.
    • 6/9: Discussing it tonight in the CCL meeting. Jenny will check in with them about this and following event after meeting.
    • 6/23: Jenny will check in, wasn't able to prior.
    • 6/29: Jenny updated notes. Julio updated details here.
    • 8/25: Contract signed and Invoice paid. Jenny working with the organizers to procure one-day liquor license, probably through Sudo's 501c3.
    • 9/8: Jenny working with 221. Including the Micqa Benefit.

Sat 9/24 (7pm-2am) - Basement Hall - Benefit for Micqa Griffin

  • Alignment: Yes
  • Attendance: 40
  • Admission:$10+
  • Offering: $200
  • Point Person: Almaz?
  • A/V: Yes, sound
  • Alcohol: No
  • Contract: No
  • Paid: No
  • Status:

"This event would include DJs, fashion show, live music, and dancing."

    • 8/10: Submitted on time.
    • 8/11: conflicts with BioHacker Conference. Almaz will follow-up if they can do a different day or space.
    • 8/25: Almaz meeting with them Wednesday to go over details.
    • 9/8: Jenny: Biohacker conference happening until 11pm. Jenny will merge the info for the ABC permit request. Julio will invoice. Almaz will do contract.

Mon 9/26 (2-5pm) - Ballroom - Sins Invalid Showing

  • Alignment: Yes!
  • Attendance: 20 max
  • Admission: N/A
  • Offering: $200?
  • Point Person: Jenny
  • A/V: Yes, sound
  • Alcohol: No
  • Contract: No
  • Paid: No
  • Status:
    • 9/8: Submitted late but highly aligned! Jenny will follow-up.

October Request (25 min)

Fri 10/1 (8pm-12am) Ballroom Art Show with Live Performances

  • Alignment: ?
  • Attendance: 50-100
  • Admission: $5
  • Offering: $300
  • A/V: ?
  • Alcohol: ?
  • Point Person: Steve/Jenny/Lynn
  • Contract: No
  • Paid: No
  • Status:
    • 8/10: Received very late. They know Gerald and Robb. Nothing else going on that day.
    • 8/11: Lynn & Steve volunteered to be point people. Jenny can invoice & send contract & a/v request form. Steve will contact them and relay details to Jenny.
    • 8/25: Steve contacted them and sent info to Jenny. Lynn will follow-up via phone tomorrow.
    • 9/8: They want to use the ballroom on a weekend: October 1 available. Setup at 6pm. Lynn doesn't want to be here the day of. Ask Maggie if she's interested.

Sat 10/8 (8am-6pm) Sun 10/9 (9am-5pm) - Ballroom - 2016 IWW Organizing Summit

  • Alignment: Yes.
  • Attendance: 100
  • Admission: $25
  • Offering: $800
  • Point Person: Laura
  • A/V: ?
  • Alcohol: No
  • Contract: Signed
  • Paid: Yes. $800
  • Status:
    • 4/15: Laura contacted Kevin. Kevin responded 4/24
    • 4//28:Laura will follow up to sign contract
    • 7/14: Contract signed and deposit rec'd for October. Jenny will double-check the payment.

Sat 10/8 (6:00pm-1am) - Ballroom Community & Youth Cultural Healing Ceremony

  • Alignment: Yes, GCEA
  • Attendance: 100+
  • Admission: $0-50 donation
  • Offering: N/A
  • Point Person: Almaz
  • A/V: ?
  • Alcohol: Yes
  • Contract: N/A
  • Paid: N/A
  • Status:
    • 8/23: Updated correct times
    • 9/8: Moving to 10/8


Sun 10/9 (7-9pm) Ballroom - Benefit screening of #OO [4]

  • Alignment: Yes, but they're not offering anything to Omni for what will surely be a lot of work, tho "Proceeds benefit Love not Blood & the Haiti Action Committee."
  • Alignment: GWS co-sponsoring
  • Attendance: 200
  • Admission: $100 + first $100 of door + 10% of additional collections
  • Offering: N/A
  • Point Person: Julio
  • A/V: Yes, They have a projector but no audio system
  • Alcohol: No
  • Contract: No
  • Paid: No
  • Status:
    • 8/11: Robb will follow-up. Same day as Green Sunday (Entrance Hall).
    • 8/26: Julio reached out to Kevin, but he is hoping Charlie Hinton can coordinate.
    • 8/29: Charlie will coordinate with Kevin about how much can be contributed. Julio will check in by Sep 5. October 9 is the day of the Hatiant election so they want that date if possible to garner immediate support if necessary.
    • 9/8: Charlie will coordinate. Kevin will issue payment. GWS co-sponsoring. Gerald interested in helping out.

Sunday, 10/16 Ballroom- 12-9pm - AS WE ARE ~ A CULTURE PLUS AFFAIR [5]

  • Alignment: Yes, Dragon-sponsored
  • Attendance: 100
  • Admission: $10-20
  • Offering: $100 deposit + 50% split
  • Point Person: Dragon
  • A/V:
  • Alcohol: Yes, serving not selling
  • Contract: No
  • Paid: No
  • Status:
    • 9/8: All bodies fashion show. Dragon will draft a contract.

Sun 10/23 - Mon 10/24 (all day) Disco Room - Write Around the World

  • Alignment: Yes
  • Attendance: 10-15
  • Admission: TBD
  • Offering: TBD
  • Point Person: Jenny
  • A/V: None, needs quiet
  • Alcohol: No
  • Contract: No
  • Paid: No
  • Status
    • 6/20: Submitted early. Same group as previous event.
    • 7/14: ?
    • 7/30: Jenny wrote to Peggy
    • 8/11: Dates reserved for now, specifics forthcoming
    • 8/25: No further info as of yet
    • 9/8: No further info. Jenny still working on the contract.

Fri 10/29 - 10/30 7pm-11:30pm Ballroom Omni Commons Halloween fundraiser

  • Alignment: Yes, FNB
  • Attendance: 200+
  • Admission: $15/admission, $10/food
  • Offering: all proceeds go to the Omni
  • Point Person: Arthur
  • A/V: Yes, sound
  • Alcohol: Yes
  • Contract: N/A
  • Paid: ?
  • Status:
    • 9/8: No update. Jenny will reach out to FNB folks

Post-October Request (10 min)

Sun 11/6 (10am-3:15pm) Ballroom - 4th Annual Vegan Mac Down

  • Alignment: Yes
  • Attendance: 100-150
  • Admission: $10-15
  • Offering: $500
  • Point Person: Lynn
  • A/V: Yes, sound
  • Alcohol: No
  • Contract: Signed
  • Paid: Deposit $250. Remaining $250 due 10/6
  • Status:
    • 8/25: Aaron and Erica showed up to discuss details with Lynn. Lynn will draft contract. Julio will issue invoice. Work together to make sure sound is prepped.
    • 9/8: They have signed the contract and paid the deposit.

Fri 11/18 - Ballroom - Benefit show for Land Action 4 legal defense

  • Alignment: Yes
  • Attendance: 500
  • Admission: $20+
  • Offering: "lets talk we want to make you guys some money with this one"
  • Point Person: Jenny, others needed
  • A/V: Yes, sound - punk/metal show
  • Alcohol: Yes
  • Contract: No
  • Paid: No
  • Status:
    • 8/25: Jenny emailed Kelly clarifying occupancy limit, A/V request form, and need for alcohol permit and event insurance.
    • 9/8: Jenny pinged Kelly again for a reply to previous email.

Mon 12/12 (12am-9pm- likely the opposite am/pm) - Ballroom - Dance Class Performance

  • Alignment: Yes, neigbors
  • Attendance: 20-50
  • Admission: $5-$10 sliding scale
  • Offering: $100 plus % of the door
  • Point Person: Almaz
  • A/V: Yes, sound
  • Alcohol: No
  • Contract: No
  • Paid: No
  • Status:
    • 8/30: Received very early. Lynn followed up.
    • 9/8: Low amount, but it's only a Monday night. We could ask them for the first $100 in addition to the $100 deposit.

Sat 12/31 (7:30pm-12:30am) - Ballroom - PHENOMENON 2017 Reflect. Realign. Rejuvenate.

  • Alignment: Yes, Siren Project (A small all women volunteer run organization in Oakland - Raising Collective Consciousness, Creating Communities of Wellness)
  • Attendance: 50
  • Admission: $25
  • Offering: $250
  • Point Person:
  • A/V: Yes, sound
  • Alcohol: No
  • Contract: No
  • Paid: No
  • Status:
    • 8/31: Received very early. Someone should get back to them by September 10.
    • 9/8: HELLA not offering enough for New Years! Can we offer them another space since they are only 50? - Jenny

Wed 4/12 (5pm-12am) Ballroom - B.O.B. Fest Potluck Social

  • Alignment: yes (punks)
  • Attendance: 100-150
  • Admission: $0
  • Offering: "Budget-wise we can afford under $500"
  • Point Person:
  • A/V: Not really
  • Alcohol: Yes, serving not selling
  • Contract: No
  • Paid: No
  • Status: "We hope to have acoustic music for part of the night but the rest of the time will just be socializing and squaring away details for rest of fest. We are hoping to find a place which allows us use of a kitchen, which can provide us chairs/tables/plates/etc., and which is a activist community space"
    • 8/25: Almaz will follow-up
    • 9/8: No reply yet

Mon 4/17 (11am-6pm) - Ballroom - Berkeley Vegan Earth Day [6]

  • Alignment: yes!
  • Attendance: ~500
  • Admission: $10
  • Offering: $1800
  • Point Person: Lynn?
  • A/V: Yes, sound at least
  • Alcohol: No
  • Contract: No
  • Paid: No
  • Status:
    • 9/8: Julio met with Hope. She really likes the space, but they need space for 500 people, which we're not ready for yet, and 40 tables for vendors, AND an adjacent space that is accessible for presentations that would seat 50-100. Our space is probably not sufficient, but they will get back to us if they change their mind, or can't find something more convenient. Suggested using Omni and Temescal Arts Center, but she really wanted it to be inside the same building.

Recurring Requests (5 min)

Fridays 9/9, 9/16, 9/23, 9/30 (6:45pm-9:15pm) Disco Room Bahiya Movement Dance Company Rehearsal

  • Alignment: Yes
  • Offering: $15/hr x 10 hours = $150
  • Attendance: 15
  • Admission: N/A private
  • Point Person: Lynn
  • A/V: amplified sound
  • Alcohol: No
  • Contract: Signed
  • Paid: Paid for first week. Paying weekly.
  • Status:
    • 9/2: Received late, but this is just a continuation of prior month recurring event.
    • 9/4: Contract and invoices sent
    • 9/8: Afia wants to pay weekly $37.50. [Julio: Is this continuing in October?]

Sundays 8/21-12/4 Temple of Light Georgian Choir Rehearsal

  • Alignment: Yes
  • Attendance: 15
  • Admission: N/A (private)
  • Offering: $20/hour for 14 4-hr rehearsals ($1120)
  • Point Person: Laura
  • A/V: None
  • Alcohol: No
  • Contract: Signed
  • Paid: Yes
  • Status:
    • 8/25: Laura took care of this. Contract signed and Invoice paid. 2nd invoice is currently overdue - can Laura ping? Lynn will follow-up with Laura.
    • 8/26: Fully paid through December.

Thursdays 9/15 - 11/17 (7pm-10pm) Disco Room - Green Windows Weekly Creative Writing Workshop

  • Alignment: Yes
  • Attendance:
  • Admission: $400 for ten weeks, with lots of individual discounts
  • Offering: $90/week, $900 total
  • Point Person: Jenny
  • A/V: None
  • Alcohol: No
  • Contract: No
  • Paid: No
  • Status:
    • 7/14: Jenny will set up contract/invoice/schedule. Peggy has a keycard
    • 8/11: Invoiced for $900, sent contract, & put on the calendar
    • 8/25: Private discussion w/ Peggy about maintenance of the upstairs and Omni's responsibilities for maintaining the spaces and clear communication about potential conflicts or relocations. Jenny wrote a new contract incorporating Peggy's concerns for Omni's liability, and reduced payment from $900 to $750. That shit was real.
    • 9/8: Jenny still working contract details.

Mondays (1st and 3rd) 6-8pm - Upstairs Den - Biweekly AEMP Meeting

  • Alignment: Yes, Anti-Eviction Mapping Project
  • Offering: $5 per meeting
  • Admission: free
  • Attendance: 12
  • A/V: no
  • Point Person: Julio
  • Contract: No
  • Paid: No
  • Status:
    • 4/13: Julio will draft a contract and invoice. Will need folks to open door first few times.
    • 4/28: Julio will facilitate getting them a key card once they sign a contract and pay the invoice.
    • 5/26: Julio to meet with Erin
    • 6/9: Julio to draft contract and do billing
    • 6/23: Update?
    • 9/8: Julio will work it in September

Cancelled Requests (5 min)

Fri 9/2 6pm-midnight - Ballroom - Oaxakland solidarity punx show

  • 8/25: They found another space. DELETED.

Sun 10/23 (2pm-10pm) - Ballroom - Safe Space All Ages Show

  • 8/26: Theo said they're not ready. DELETED.

Sun 10/9 (5pm-9pm) Entrance Hall - Green Sunday Educational Forum and Green Party County Council Meeting

  • 8/26: John said they're going to try early next year, and we should cancel the current request. DELETED.

Thu 10/27 (all day) - CCL - Radical Mycology presentation

    • 9/8: They found another space (Oakland Library). DELETED.

Sat 4/22 (8-10pm) - Ballroom - Wiener Kids 10th Anniversary Show

  • Alignment: Yes? Volunteers for Active Music Series?
  • Attendance: 100
  • Admission: $15-20
  • Offering: $300-400
  • Point Person:
  • A/V: No
  • Alcohol: No
  • Contract: No
  • Paid: No
  • Status:
    • 3/14: Submitted request more than one year early.
    • 4/28: Briefly discussed. Too early for action.
    • 8/25: Julio reached out to see if they want to discuss details.
    • 9/8: No response yet. They found another space. DELETED.

Retrospective on Past Events (5 min)

Sat 8/27 (7pm-10pm) Basement Hall - Everything is in Utter Chaos: The Situation is Excellent Sat 9/3- Sun 9/4 (8am-6pm) Disco Room - Incarcerated Workers Organizing Committee meeting


Previously

End of Meeting

  • 8:37pm
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