Event:2017/03/27 Finance & Fundraising

Omni Finance Working Group 27 Mar 2017

attendees

• Brian, Jenny, Laura

updates

• jenny bill pb for replacing printer tray - think it's this one? need to double check - http://www.quikshiptoner.com/catalog/brother-hl-l8350cdw-drum-unit-set?products_id=1083915&mkwid=s_dc&pcrid=41150733895&pkw=&pmt=&plc=&kid=ppc:google:Relevant_Product_Ads&s_kwcid=AL!4678!3!41150733895!!!g!!&ef_id=VfnPaQAABG2VJM@4:20170328000039:s
• Laura return Chubb cancellation form to Danielle, and fianlize GL policy issues with Traci - waiting for reply from Traci - DONE, waiting for reply from Traci
• Laura email GCS 3 day notice to Almaz - Spoke w Almaz and informed her that we had to end GCEA's tenancy while she was out of town in order to get our own GL insurance in order
• Jenny finish 2016 OC/Sudo financial reports & send to finance - sent 3/27, uploaded to drive at https://drive.google.com/open?id=0B4_Q7DQvNFT-R2JzNE1WQjZHOXc
• Need board resolutions to finalize transfer of Fiscally sponsored projects, per Jesse's instructions. Jenny will draft and send to him for review - jenny sent a draft resolution for RVC to Jesse today
• Laura - spoke to Angi Spector re fiscal sponsorship. She wants to apply for a grant for a slightly different program than she proposed to us - pilates at a senior center program. I suggested she use the tax exempt status of the senior program, that it would be a lot easier for that situation. She asked me to ask if we would be willing to be a fiscal sponsor for classes for middle school. I said I would ask FWG.
  • We discussed and agreed we don't need to take on addtional grant fiscal sponsorships.
• Laura: Fundraising WG met today (Laura, Mary Ann, Almaz). We assigned some grant apps (see grants spreadsheet in drive).
  • Also discussed need for a buildiing upgrade plan in order to fundraise for it. We will be proposing a joint meeting of Building, Fundraising, Finance, and Commons to make the plan or decide how to make the plan.
  • Recommend that Finance remind the BUilding working group that they need to have Finance approval for any building work that uses OC funds.
• DIY fiscal sonsorship contract runs out 4/1. Laura will meet with them by the end of the week to figure out how to get them their funds.

insurance

• received our property insurance booklet & first bill for $618.18 due April 6th

prop tax exemption app

• See this checklist for status updates: https://docs.google.com/spreadsheets/d/1huC-3Im1P6B3Qaz9F7dBdbQPlnw-uTDjsJvI2CrGn98

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financial reports & taxes

All need final review:

• 2016 OC/Sudo financial reports: https://drive.google.com/open?id=0B4_Q7DQvNFT-R2JzNE1WQjZHOXc
• 2014 OOC 990: https://drive.google.com/open?id=0B4_Q7DQvNFT-YTFqVDBWRjJHV3c
• 2014 OOC 199: https://drive.google.com/open?id=0B4_Q7DQvNFT-N3JkMm1YSDlFM28
• 2015 OOC 990: https://drive.google.com/open?id=0B4_Q7DQvNFT-ME1vLW1lT0tmOTQ
• 2015 OOC 199: https://drive.google.com/open?id=0B4_Q7DQvNFT-aFBoM25yckRsLTA

action items

• jenny make a screencast of Quickbooks processes for reconciling, generating reports, etc
• Jenny send out OOC 2014 & 2015 taxes for review
• jenny update budget spreadsheet for march 2017:
• jenny schedule OOC payments to jesse for july-dec invoice
• Brian will look at how fast he can come up with an in-kind donation form