Event:2018/01/27 Commons

Omni Commons Commons Working Group Meeting - Saturday 27 January 2018, 10:30am-12pm

Agenda

• Introductions (5 min)
• Booking guidelines for collectives events (20 min)
• Bookings protocol (25 min)
• Regular in-person meetings (10)

Attendees

• (facilitator) Katrina
• (note taker) Julio, Laura
• David

Booking guidelines for collectives events

• Send a reminder to consensus/discuss lists about event requests from member collectives: (also put it on the wiki)
  • Laura will draft this
• Omni collectives use space for free for programmatic events or fundraisers - though sometimes also raise money for Omni.
• If you are having a fundraiser and are raising a substantial amount, consider donating some to Omni.
• Collectives need to submit an event request to commons. Can't just approve it themselves. WG needs to make sure that it is not conflicting with other events, and that it appears properly on the calendar. Commons will communicate that the event is approved and and publish it. Don't assume it's ok if you dont hear back. 3 days notice minimum required.

Bookings protocol

• David will draft this, share with the group for input
• Responsiblities of collective holding events:

   ** Communicate with commons and other event holders on the same day about relevant issues
   ** Clean space before and after
   ** If there is an event in the ballroom, have people use the Shattuck entrance
   ** If it is a new or big event, work with the commons wg to make sure they function well and are legal (write a contract if there is alcohol, insurance needs) AND needs a contract

• David suggests a checklist for collective events
• If you're a member of commons wg and you are proposing your own event or for your collective, someone else on commons still has to agree to it
• In general, if there is an event conflict, the event that was requested first has priority
• If there are many people (>100), strongly encourage renters to enlist help from Omni A/V folks, and if they are bring their own stuff, be very clear that they will not

Regular in person meetings

• For continued commons working Group privileges to publish events, you have to attend a meeting and discuss and accept new guidelines new guidelines
• Katrina thinks it's absolutely crucial that we actually meet and talk about the events

Action items

• David will write 1st draft of general booking protocol an share it to wg for comments
• Laura will draft protocol for member collective event booking
• Julio will find a time for most people to meet.

https://doodle.com/poll/qnw96fika4qvczu5

Last Meeting Notes

https://omnicommons.org/wiki/Event:2017/12/21_Commons