Event:2018/01/27 Commons

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Omni Commons Commons Working Group Meeting - Saturday 27 January 2018, 10:30am-12pm

Agenda

  • Introductions (5 min)
  • Booking guidelines for collectives events (20 min)
  • Bookings protocol (25 min)
  • Regular in-person meetings (10)

Attendees

  • (facilitator) Katrina
  • (note taker) Julio, Laura
  • David

Booking guidelines for collectives events

  • Send a reminder to consensus/discuss lists about event requests from member collectives: (also put it on the wiki)
    • Laura will draft this
  • Omni collectives use space for free for programmatic events or fundraisers - though sometimes also raise money for Omni.
  • If you are having a fundraiser and are raising a substantial amount, consider donating some to Omni.
  • Collectives need to submit an event request to commons. Can't just approve it themselves.
  • WG needs to make sure that it is not conflicting with other events, and that it appears properly on the calendar.
  • Commons will communicate that the event is approved and and publish it. Don't assume it's ok if you dont hear back.
  • Three days notice minimum required.
  • If you're a member of Commons WG and you are proposing your own event or for your collective, someone else on commons still has to agree to it
  • If it is a new or big event, work with the commons wg to make sure they function well and are legal (write a contract if there is alcohol, insurance needs)

Bookings protocol

  • David will draft this, share with the group for input
  • Responsiblities of collective holding events:
    • Communicate with commons and other event holders on the same day about relevant issues
    • Clean space before and after
    • If there is an event in the ballroom, have people use the Shattuck entrance
    • David suggests a checklist for collective events
    • In general, if there is an event conflict, the event that was requested first has priority
    • If there are many people (>100), strongly encourage renters to enlist help from Omni A/V folks, and if they are bring their own stuff, be very clear that they will not

Regular in person meetings

  • For continued commons working Group privileges to publish events, you have to attend a meeting and discuss and accept new guidelines new guidelines
  • Katrina thinks it's absolutely crucial that we actually meet and talk about the events


Action items

  • David will write 1st draft of general booking protocol an share it to wg for comments
  • Laura will draft protocol for member collective event booking
  • Julio will find a time for most people to meet.

Last Meeting Notes

https://omnicommons.org/wiki/Event:2017/12/21_Commons