Difference between revisions of "Internal Communications"

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<blockquote><big>Omni uses a variety of platforms for our internal communications. This page has information about how you can access these platforms and how we use each of them to share information.</big></blockquote>
<big>Aside from regular, facilitated in-person meetings, Omni uses a variety of online tools for our internal communications and documentation. What follows are the various forms of communication within the community, how to participate, and the general purpose of each form. </big>


'''''If you need support or have questions, please go to an [[Working_Groups#Communications_Working_Group|OmniComm meeting]].'''''
'''''If you need support or have questions, please send an email to comms AT omnicommons DOT org.'''''


=='''Delegates Meetings'''==
Delegates Meetings are primarily spaces for report-backs of work being done, and discussion of issues that impact all participants of the Omni. They are open meetings, and anyone is welcome to attend! Each member collective assigns a delegate to represent their collective in the Delegates Meetings, in which decisions are made through a consensus process.
* Delegates Meetings take place every 1st and 3rd Thursday from 7-9pm.
* It is possible to participate remotely through either a conference call or by following along on the collective notepad at https://pad.riseup.net/p/omninom
* We rotate facilitators, and encourage folks who haven’t facilitated before to step up. [[Facilitation|Read the wiki page on facilitation tips!]]
* See the [[Delegates Meeting Notes Template]] to get an idea of the general format of Delegates Meetings.


=='''Riseup Pad'''==
=='''Working Groups''' ==
Omni Riseup pad [https://pad.riseup.net/p/omninom https://pad.riseup.net/p/omninom]
[[Working Groups]] are always oscillating depending on the momentum and leadership of any given group. They all operate according to the nature of work and participants involved. For instance, the [[Communications Working Group]] operates by and large remotely (though it used to meet in-person), and handles public relations, social media, and other forms of digital communication. The [[Building Working Group]] occasionally meets, but mostly communicates tasks via the mailing list and coordinates work parties when necessary. The [[Finance|Finance Working Group]] and [[Fundraising Working Group]]s are often changing days and times of meetings given the high turnover rates of those involved and the pressing nature of action items that often require spontaneous meetings. The [[Commons Working Group]], which handles booking and events, strives to keep a consistent schedule and practices for the sake of public relations and consistency that is crucial to event rental income. See the [https://omnicommons.org/calendar calendar] for a list of upcoming meetings, join the relevant [mailing list https://omnicommons.org/lists], or start / revive a committee!


* Riseup pad is an etherpad, which is a live editing tool.
=='''Meeting Notes'''==
* This platform supports collaborative & simultaneous editing.  
Most working group and delegates meetings use Riseup etherpads for collaborative & simultaneous real-time editing as well as chat with remote participants. At Omni, common practice is to take notes in [https://en.wikipedia.org/wiki/Help:Cheatsheet mediawiki's markup format], so that notes can be easily copy-pasted to the [[Calendar|wiki archive]] after the meeting. See also [[Meeting Note Templates]] for a directory of copy-pastable meeting note templates.
* This is useful for taking meeting notes, which you can then synthesize to post to a wiki page.
* Omni Delegates Meeting Riseup pad: [https://pad.riseup.net/p/omninom https://pad.riseup.net/p/omninom]
* Omni Commons Working Group pad: [https://pad.riseup.net/p/omnicommons https://pad.riseup.net/p/omnicommons]
* Omni Finance WG pad: [https://pad.riseup.net/p/omnifinance https://pad.riseup.net/p/omnifinance]
* Omni Fundraising WG pad: [https://pad.riseup.net/p/omnifundraising https://pad.riseup.net/p/omnifundraising]


=='''Mailing Lists'''==
There are many mailing lists - think of them as a digital directory of interests and activities (past and present) in the Omni community. You can view the full list of mailing lists (and subscribe to them) at: [https://omnicommons.org/lists omnicommons.org/lists].


While the ‘consensus’ list is required for delegates, all others are optional. The most active lists include:
* Announce: Moderated list for sending important announcements to our 800+ subscribers.
* Discuss: General discussion list for anything omni-related (high traffic)
* Booking: Where new space booking requests are sent. We ask that only folks who’ve attended at least one Commons Working Group meeting subscribe to this list.
* Building: Discussions about ongoing building construction and maintenance projects.
* Commons: Where we discuss issues and tasks related to events happening at the Omni - this is typically subscribed to in tandem with the Booking list.
* Finance: Dealing with our moneys.
* Fundraising / Buy the Building / Until the Revolution: Making moneys.
* Mediation: Email this list to discuss conflict mediation, request support, etc. Join if you’re willing to be a mediator for future conflicts.
* Productions: In-house A/V tech team for helping with events


=='''Wiki'''==
=='''Wiki'''==
Our wiki is our primary mode of documenting meeting notes as well as information about all aspects of the Omni. A wiki is a collaborative knowledge platform, written in article form, that stores all previous revisions to pages. Updating, cleaning up, organizing, and beautifying the wiki are much-needed tasks - anyone and everyone is welcomed and encouraged to contribute!
* You can find a full history of every Delegates and Working Group meeting at [https://omnicommons.org/wiki/Calendar omnicommons.org/wiki/Calendar].
* To create or edit a page you must first [http://omnicommons.org/wiki/index.php?title=Special:UserLogin&returnto=Main+Page&type=signup create an account].
* To make an account, visit [https://omnicommons.org/wiki omnicommons.org/wiki] and click on ‘Request Account’ in the upper right-hand corner of the screen.
* To learn more about how to format your wiki page, [http://en.wikipedia.org/wiki/Help:Cheatsheet click here]..


Omni wiki [https://wiki.omni-oakland.org https://wiki.omni-oakland.org]
=='''File Storage'''==
* Wiki is a collaborative knowledge platform, written in article form.
We use both Google Drive and [https://omnicommons.org/cloud Owncloud] to store internal files such as state and corporate filings and applications. Please contact accounts AT omnicommons DOT org if you need access.
* Does not support simultaneous editing; if more than one user attempts to edit a section at once, conflicts may arise, which you will be asked to reconcile. 
* To create a page you must [http://wiki.omni-oakland.org/index.php?title=Special:UserLogin&returnto=Main+Page&type=signup create an account].
* Remember to 'Save page' as Wiki does not autosave.
 
* ''To learn more about how to format your wiki page, go to http://en.wikipedia.org/wiki/Help:Cheatsheet.''
** Also see our [[Example]].
 
=='''Mailing Lists'''==
* Omni logistics mailing list (high traffic): https://lists.riseup.net/www/info/omnilogistics
* Omni announcements mailing list (low traffic): https://lists.riseup.net/www/info/omni-announce
* Our high-traffic mailing list is meant for asynchronous discussion, and can usually be delivered either as individual emails or in digest form.
* Our low-traffic mailing list is meant for occasional, on-topic announcements (eg; announcing upcoming meetups and events)
* We love Riseup.net! They run on donations and don't log IP addresses.
* It's good practice to not start multiple threads a day or reply with one word responses!
 


=='''Analog Notes'''==
=='''Analog Notes'''==
[[File:notebook.JPG|thumb|alt=a notebook|analog notes taken on methods of ''[http://wiki.omni-oakland.org/w/Internal_Communications Internal Communications]''.]]
[[File:notebook.JPG|thumb|alt=a notebook|analog notes taken on methods of ''[http://wiki.omni-oakland.org/w/Internal_Communications Internal Communications]''.]]
Analog notes are an excellent option for recording and transmitting information.  
Analog notes are an excellent option for recording and transmitting information.  
* This platform is unparalleled in terms of security and user friendliness.
* This platform is unparalleled in terms of security and user friendliness.
* Given physical proximity, analog notes support collaborative creation and simultaneous editing.  
* Given physical proximity, analog notes support collaborative creation and simultaneous editing.  
* Information is created and stored in real time; there is no need to "save". However, as analog notes rely on material artifacts, it is possible for data to "be lost".  
* Information is created and stored in real time; there is no need to "save". However, as analog notes rely on material artifacts, it is possible for data to "be lost".  
* Analog notes offer limited sharing capabilities; consider combining your analog notes with one or more of the communication tools listed above in order to maintain collective accessibility.
* Analog notes offer limited sharing capabilities; consider combining your analog notes with one or more of the communication tools listed above in order to maintain collective accessibility.
==Learn More==
* Sudo Room hosts [https://sudoroom.org/wiki/Cryptoparty Cryptoparties] every third Sunday of the month at 2141 Broadway. Find out more by going to the [https://sudoroom.org/calendar Sudo Room Calendar]
* If you would like another communications platform added to this list, feel free to create a section or send a message to [[User:Elaine|Elaine]].  The [[Communications Working Group]] endeavors to promote communications inclusivity; if yr interested in facilitating/participating in a skill share to that end, pls let us know!

Latest revision as of 13:38, 1 February 2017

Aside from regular, facilitated in-person meetings, Omni uses a variety of online tools for our internal communications and documentation. What follows are the various forms of communication within the community, how to participate, and the general purpose of each form.

If you need support or have questions, please send an email to comms AT omnicommons DOT org.

Delegates Meetings

Delegates Meetings are primarily spaces for report-backs of work being done, and discussion of issues that impact all participants of the Omni. They are open meetings, and anyone is welcome to attend! Each member collective assigns a delegate to represent their collective in the Delegates Meetings, in which decisions are made through a consensus process.

Working Groups

Working Groups are always oscillating depending on the momentum and leadership of any given group. They all operate according to the nature of work and participants involved. For instance, the Communications Working Group operates by and large remotely (though it used to meet in-person), and handles public relations, social media, and other forms of digital communication. The Building Working Group occasionally meets, but mostly communicates tasks via the mailing list and coordinates work parties when necessary. The Finance Working Group and Fundraising Working Groups are often changing days and times of meetings given the high turnover rates of those involved and the pressing nature of action items that often require spontaneous meetings. The Commons Working Group, which handles booking and events, strives to keep a consistent schedule and practices for the sake of public relations and consistency that is crucial to event rental income. See the calendar for a list of upcoming meetings, join the relevant [mailing list https://omnicommons.org/lists], or start / revive a committee!

Meeting Notes

Most working group and delegates meetings use Riseup etherpads for collaborative & simultaneous real-time editing as well as chat with remote participants. At Omni, common practice is to take notes in mediawiki's markup format, so that notes can be easily copy-pasted to the wiki archive after the meeting. See also Meeting Note Templates for a directory of copy-pastable meeting note templates.

Mailing Lists

There are many mailing lists - think of them as a digital directory of interests and activities (past and present) in the Omni community. You can view the full list of mailing lists (and subscribe to them) at: omnicommons.org/lists.

While the ‘consensus’ list is required for delegates, all others are optional. The most active lists include:

  • Announce: Moderated list for sending important announcements to our 800+ subscribers.
  • Discuss: General discussion list for anything omni-related (high traffic)
  • Booking: Where new space booking requests are sent. We ask that only folks who’ve attended at least one Commons Working Group meeting subscribe to this list.
  • Building: Discussions about ongoing building construction and maintenance projects.
  • Commons: Where we discuss issues and tasks related to events happening at the Omni - this is typically subscribed to in tandem with the Booking list.
  • Finance: Dealing with our moneys.
  • Fundraising / Buy the Building / Until the Revolution: Making moneys.
  • Mediation: Email this list to discuss conflict mediation, request support, etc. Join if you’re willing to be a mediator for future conflicts.
  • Productions: In-house A/V tech team for helping with events

Wiki

Our wiki is our primary mode of documenting meeting notes as well as information about all aspects of the Omni. A wiki is a collaborative knowledge platform, written in article form, that stores all previous revisions to pages. Updating, cleaning up, organizing, and beautifying the wiki are much-needed tasks - anyone and everyone is welcomed and encouraged to contribute!

File Storage

We use both Google Drive and Owncloud to store internal files such as state and corporate filings and applications. Please contact accounts AT omnicommons DOT org if you need access.

Analog Notes

a notebook
analog notes taken on methods of Internal Communications.

Analog notes are an excellent option for recording and transmitting information.

  • This platform is unparalleled in terms of security and user friendliness.
  • Given physical proximity, analog notes support collaborative creation and simultaneous editing.
  • Information is created and stored in real time; there is no need to "save". However, as analog notes rely on material artifacts, it is possible for data to "be lost".
  • Analog notes offer limited sharing capabilities; consider combining your analog notes with one or more of the communication tools listed above in order to maintain collective accessibility.