View source for 2014/10/14 Finance Meeting Minutes

Finance Meeting Notes 10/14 7pm

==Agenda==

Niki's current Finance todo's:
* Making deposits to the bank account
* Writing checks (for bills, loan repayments, etc.)
* Maintaining a schedule for loan repayments
* Monitoring and reporting back on our debt, making sure we do not go below our month's reserve 
* Making sure that spending does not exceed amount that has been allocated (ie: for specific repairs / improvements)
* Scanning and logging all receipts into our accounting software
* Meeting with our bookkeeper to produce reports
* Updating our financial projections w/ actuals
* Paying all bills and overseeing accounts such as utilities, etc.
* Creating and distributing invoices for shared expenses
* Creating and distributing invoices for rent
* Chasing people down every month to ensure that they pay these things
* Finding a non-profit accountant to figure out what will be needed for our taxes & working with this accountant at tax time

Current invoicing is done with Wave.

Division of labor (volunteers):
* Person to scan and log reciepts (currently using Wave for this waveapps.com)
* Person as an accountant (Jen)
* High level finance person (CFO), Amgo stepped up for this role.
* Person doing invoicing (Sarah Pritchard)

Finance ideas to solve difficulties with tracking expense reimbursment requests:
* Possible budget submittal before expenses reimbursment
* Possible expense submission form