Event:2018/02/25 Commons

Omni Commons Commons Working Group Meeting - Sunday 25 February 2018, 2-4pm

Agenda

• Introductions (5 min)
• Regular Meeting (10 min)
• Review and approve Member Collective event procedure (10 min)
• Damage deposit and refund process in Quickbooks (10 min)
• Check overdue event invoices (10 min)
• Nick Crisis at Classy Prom (10 min)
• Card access for regular renters (5 min)
• Specifics of when you need damage deposit (5 min)
• Pending Event Requests (30 min)
• Recurring Events (5 min)
• Commons Finances (5 min)

Attendees

Joe, Julio (notetaker), Katrina (facilitator), Laura (timekeeper)

Meetings

• Prior agreement: first Thursdays at 5pm, but Maria cannot
• Agreed on second and fourth Mondays at 5pm - SUCCESS!
• Laura will follow-up with Almaz to make sure she knows
• Make it a practice to attend at least one meeting per month
• Julio to make a list of everyone's phone numbers
• Next meeting March 12/26

Review and approve Member Collective event procedure

• https://docs.google.com/document/d/1zzmqX0qquZIHy0Vy5M9iGi4RDE_t33pWGUD8JMgYnMo/edit?usp=sharing
• Laura read current draft
• Katrina: Should we soften the language? No. Keep "must" words
• Suggestion to move discussion to list
  • Permits section
  • cutoff time for amplified sound
• Laura will investigate and/or correct ambiguous time and send to commons list for feedback (before next meeting on March 12)

Damage deposit and refund process in Quickbooks

• We need a better process for deposit than people giving us a check. I.e. find a way to charge/precharge and refund.
• Motion to ask the finance working group to charge the $500 deposit and reimbursing. Simplest possible for the procedure.
• Laura will talk to Jenny about the specifics of the process

Check overdue event invoices

• Phat Beets $50 for holiday party... Julio will follow up with Asia
• Justin Gilmore .. Julio follow up
• Max Cadji .. Julio follow up with Max
• Tony Gomez (east bay young democrats) .. Almaz' event .. Julio will follow up
• Lamine DunDun classes .. Julio's event - financial hardship .. Julio will follow up

Nick Crisis at Classy Prom

• Nick was banned from the Omni. Security wanted to call police.
• Joe: We need a certain quality and quantity of security, and enforce not calling the police, or enforce/provide emergencies
• Enforce 1 security per 50 people; suggest CRC.
• Joe: review upcoming events for any that might require strict security
• Katrina to research alternatives to 911
• Julio to try to get a workshop for Alternatives for Mental Health Emergencies
• Joe to call the Event Helper to get guidance
• Katrina: Add to next meeting's agenda

Specifics of when you need damage deposit

• refer to next meeting agenda

Card access for regular renters

• Julio: there's a process for giving cards - website
• Vouch for folks https://omnicommons.org/keys/

Pending Event Requests

• Black panther party news paper exibition - Feb 11/13 - No response - DELETED
• Help launch our 100 Year Starship project - Robb said he would talk to them - Julio asked for update
• Irish dance ensemble rehearsal - Feb.24 - Julio asked Robb for update.
• Sculpting A Story: A Writer’s Workshop - Katrina contacted them, didn't hear back - deleted
• Youth Development and Food Justice Practitioners Gathering - Resend
• Veteran’s PATH 1-Day Pathfinder Event - March 18 - won't respond
• The Reparations Tour: Solidarity with the Black Power Blueprint - March 21 CSC no longer wants to co-sponsor - probably won't happen
• Spring Equinox EP Release Party - March 24 - Lynn - hasn't heard back
• Funxtaz CPLi Everything Mushroom Workshop - March 25 - Robb
• Principles of the Bhagavad Gita. - April 1 - Lynn - received contract
• ROAR Conference - April 7 - Katrina - will follow-up
• Mireya’s Quinceañera & College Fundraiser - April 14 - date available now, Julio will respond
• Performing Resilience - April-Mai - Joe - hasn't heard back
• Habesha Hackathon - April 28 -Julio will respond
• Income Inequality Workshop - April 29 - Laura will follow-up; Maria will shadow Laura
• Support Local Artists Art Show and Sale - April 29 Katrina following up
• EBMC Annual Spring Fundraiser - Katrina taking over for Laura
• Senior Prom - May 18 - Laura follow-ed up, no response. will ask again
• Palestinian Chilean Cultural Exchange Reportback Concert - June 9 - Joe send offer (Check in about security/political concerns)
• Electronic Indoor Forest - June 30 - PP:Joe, working on it
• Prom Themed Wedding Dance Party - August 4 / 18 - Laura
• 23rd Bay Area Anarchist Book Fair - Sept 15 - Laura
• Prospera Summit for Latina Entrepreneurs – 2018 - Oct 27 - Julio following up

Recurring Events

• GUST - Second Thursdays - Activist flashdancemob rehearsal (all welcome!) - $20/sesh - Jenny is PP
• Uniquely Yours Writing Workshop - expiring this month, renew contract? [julio/jenny]

Commons Finances

• January: $5,933! Great job! <3
• February thus far: $2,590 (pretty much entirely Stefan from Fusion Dance paying forward on feb & march)

Last Meeting Notes

https://omnicommons.org/wiki/Event:2018/02/08_Commons