2014/10/14 Finance Meeting Minutes
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Finance Meeting Notes 10/14 7pm
Agenda
Niki's current Finance todo's:
- Making deposits to the bank account
- Writing checks (for bills, loan repayments, etc.)
- Maintaining a schedule for loan repayments
- Monitoring and reporting back on our debt, making sure we do not go below our month's reserve
- Making sure that spending does not exceed amount that has been allocated (ie: for specific repairs / improvements)
- Scanning and logging all receipts into our accounting software
- Meeting with our bookkeeper to produce reports
- Updating our financial projections w/ actuals
- Paying all bills and overseeing accounts such as utilities, etc.
- Creating and distributing invoices for shared expenses
- Creating and distributing invoices for rent
- Chasing people down every month to ensure that they pay these things
- Finding a non-profit accountant to figure out what will be needed for our taxes & working with this accountant at tax time
Current invoicing is done with Wave.
Division of labor (volunteers):
- Person to scan and log reciepts (currently using Wave for this waveapps.com)
- Person as an accountant (Jen)
- High level finance person (CFO), Amgo stepped up for this role.
- Person doing invoicing (Sarah Pritchard)
Finance ideas to solve difficulties with tracking expense reimbursment requests:
- Possible budget submittal before expenses reimbursment
- Possible expense submission form