Event:2022/04/06 Events

Omni Commons Event Team meeting Wednesday April 6, 2022 1pm

Check-ins:

• Yar: excited to streamline the process and make it easier to onboard new volunteers
• Sarah, David, Micha & Marquise: present but did not check in

A/V options?

• people keep asking for fog machines but we don't have one. why do they think we have one?
• does the website have an outdated lists of available things?
• maybe people are looking at this? https://omnicommons.org/wiki/A/V_equipment_and_setup
• maybe present a broad category of things rather than specific models of equipment?
• save volunteer labor by having a clearer intake for this? checkboxes with optional links to more detail
• currently no projection screen in ballroom, so temporarily remove that
• the request form lists a fog machine! it's generated on airtable
• in-person A/V tutorial to go through things in A/V room

Airtable

• Yar figured out how to invite people with their own login. Generated invite link which results in an account with "creator" permissions - share with care!
• Sarah's idea for a new airtable form structure https://docs.google.com/document/d/1754GTgxqzWMn9AA3fMuU8jO7OhDhzMeVlkB2U0tErbc/edit

Contracts

• Sarah has worked on reconciling our contract text
• overview at https://docs.google.com/document/d/1Nn9z_UPZsQu91yw-Oo9DCMFYU3BR8PA1poYQiY09a0g/edit
• draft https://docs.google.com/document/d/1SLoAI_67cNQkn80Y_kpbkNN8enoBIHqy8r3CyjIvCLA/edit

Pending Events:

• Fri Apr 22 overnight bday [Micha]
• Fri Apr 29 family not a group (maybe)
• Sat Apr 30 Labor Notes Fundraiser (DSA) [Joe]
• Fri May 6 memorial [Joe]
• Sat May 7 tv show [Joe]
• drop-in center
• World Folk Jam? [Yar]

Choose an online ticket sales platform, enable phone payment systems for at the door ticket sales all owned and managed by Omni. Keep petty cash for cash ticket sales.